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Home My WebLink About2010-02-17 PACKET 03.B.ff COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting January 20, 2010 OPEN FORUM Open Forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Persons must limit remarks to two (2) minutes. The following were present: Mayor Myron Bailey, Council Member Pat Rice, Council Member Jen Peterson, Council Member Justin Olsen, and Council Member Mark Grossklaus. The following were absent: None Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. Mayor Bailey convened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on January 20, 2010, at the Cottage Grove City Hall, 7516 80`" Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Pat Rice, Council Member Jan Peterson, Council Member Mark Grossklaus, and Council Member Justin Olsen The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. Cottage Grove City Council I ry January 20, 2010 Regular Meeting G 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 5 -0. 2. PRESENTATIONS A. Legislative Update State Representative Karla Bigham and State Senator Katie Sieben thanked Council for allowing them to briefly address them tonight and highlighted some of the issues they would be facing during the upcoming Legislative Session, such as $1.2 billion budget deficit; stimulate job creation and job growth; the bonding bill; and high speed rail. Mayor Bailey asked if Council had any questions. Council Member Olsen stated that with respect to the Governor's unallotment, is there any thought on how it would impact this year's State budget. Senator Sieben commented if the Governor's entire unallotment were declared unconstitutional, then the Legislature would have an additional $2.7 billion that they would have to add to the current $1.2 billion budget deficit. Mayor Bailey asked Senator Sieben and Representative Bigham to take a look at the issue the City recently encountered with the Board of Water and Soil Resources (BWSR) as it relates to a watershed issue in the southern part of Washington County. He stated that recently, BWSR ruled against the City of Cottage Grove, Denmark Township, and the cities of Afton and Hastings. He suggested that they take a look at legislatively reviewing the process that they went through. Mayor Bailey stated he believes the whole process handled by BWSR was very flawed from the very beginning and expressed concern over how one person in Woodbury can change the whole dynamics of the situation. Representative Bigham stated she would be happy to help facilitate meetings and to look at possible legislation to make sure that there is a consistent process in place. Senator Sieben stated she backs the City on this and appreciates the City taking a stand on the process. The fact that so many local units of government could be in agreement over what they want to see happen, and to have one individual essentially reverse that decision is contrary to the how the Board of Water and Soil Resources is suppose to work. Mayor Bailey thanked Senator Sieben and Representative Bigham for addressing the Council this evening. Senator Sieben stated that she, Representative Bigham and Representative McNamara are hosting a Town Hall meeting on Saturday, February 13 at 9:00 a.m. in the Cottage Grove City Hall Council Chamber. She encouraged the public to attend. B. Integrated Emergency Management Course Presentation Cottage Grove City Council I �} January 20, 2010 Regular Meeting 1 J Deb Paige from Washington County Emergency Management invited the City of Cottage Grove to participate in the "Integrated Emergency Management Course (IEMC)" offered by the Emergency Management Institute of the Federal Emergency Management Agency in Emmetsburg, Maryland from July 26 through July 30, 2010. During the course, individuals who attend will rehearse real -life roles in a realistic emergency situation. Ms. Paige highlighted the target audience, course prerequisites, the EOC personnel and IMT personnel, and the benefits of participating and attending the course. 3. APPROVAL OF MINUTES A. December 2 2009 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the December 2, 2009 stand approved as presented. 4. CONSENT CALENDAR Council Member pulled item D and thanked Marathon Petroleum Company for their $1,000.00 donation to the Cottage Grove Fire Department, and Mayor Bailey pulled items F and H for discussion purposes. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN. TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE: i. PUBLIC WORKS COMMISSION MEETING OF OCTOBER 12,2009; AND ii. ECONOMIC DEVELOPMENT AUTHORITY MEETING OF DECEMBER 8, 2009. B. AUTHORIZE PRACTICE FOR RECOGNIZING EAGLE SCOUT CERTIFICATIONS. C. ADOPT RESOLUTION NO. 2010 -002 A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $138,721.74 TO VALLEY PAVING, INC., FOR THE 2008 PAVEMENT MANAGEMENT PROJECT. D. ADOPT RE SOLUTI ON NO. 2010 -003 A RESOLUTION ACCEPTING THE DONATION OF $1,000 FROM MARATHON PETROLEUM COMPANY TO THE COTTAGE GROVE FIRE DEPARTMENT TO ASSIST IN THE PURCHASE OF TWO (2) NEW ICE /WATER IMMERSION RESCUE SUITS AT A COST OF $1,100. E. ACCEPT THE PAY EQUITY REPORT PREPARED BY THE HUMAN SERVICES COORDINATOR, JOE FISCHBACH. F. PASS ORDINANCE NO. 869 AN ORDINANCE RENAMING A CITY STREET CURRENTLY NAMED "DUNES WAY SOUTH" TO "DUNES LANE SOUTH ". Cottage Grove City Council January 20, 2010 Regular Meeting 1 G. ADOPT RESOLUTION NO. 2010 -004 A RESOLUTION AMENDING CITY RESOLUTION NO. 2006 -239, THE LIST OF PROPERTIES IN THE RURAL TAXING DISTRICT. H. ADOPT RESOLUTION NO. 2010 -005 A RESOLUTION APPROVING THE AGREEMENT WITH SOO LINE RAILWAY COMPANY (DBA CANADIAN PACIFIC RAILWAY) AND THE COMMISSIONER OF TRANSPORTATION FOR THE INSTALLATION AND MAINTENANCE OF THE RAILROAD CROSSING SIGNALS AT THE INTERSECTION OF BELDEN BOULEVARD IN COTTAGE GROVE. I. APPROVE THE MINNESOTA DEPARTMENT OF AGRICULTURE -CITY OF COTTAGE GROVE FOREST PROTECTION RESERVE PLANNING AND PREPAREDNESS GRANT CONTRACT. J. ADOPT RESOLUTION NO. 2010 -006 AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE MINNESOTA DEPARTMENT OF GRANT PROGRAM (EECBG) TO MAKE ENERGY EFFICIENCY IMPROVEMENTS TO CITY HALL, FIRE STATION 2 AND THE PUBLIC WORKS FACILITY AS RECOMMENDED BY THE SUSTAINABILITY TASK FORCE. K. ADOPT RESOLUTION NO. 2010 -007 A RESOLUTION AMENDING THE WORKPLACE ACCIDENT AND INJURY REDUCTION (AWAIR) PROGRAM SAFETY MANUAL; AMENDING RESOLUTION NO, 2005 -127. MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES -None. 6. PUBLIC HEARINGS None. 7. BID AWARDS - None. 8. UNFINISHED AND NEW BUSINESS A. Licensing of Tree Care Services City Administrator Schroeder stated in preparation of the Emerald Ash Bore (EAB) Management Plan, Staff is interested in providing some security to the residents that the persons who work on their property are licensed, and to alert residents that they should not hire an unlicensed contractor. City Clerk Stransky stated that the Ordinance drafted for Council consideration would require tree care services who wish to work in the City trimming or removing trees and /or injecting trees to be registered and /or licensed by the State before they would qualify to work within the City, and includes minimum insurance that licensees would be required to carry, and would require firms injecting trees to notify the City Forester of who they are, the name of their business, the size of the trees to be treated, and the method of treatment. Cottage Grove City Council 5 January 20, 2010 Regular Meeting J MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO PASS ORDINANCE NO. 870 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, AMENDING TITLE 4, CHAPTER 5 OF THE CITY CODE RELATING TO LAWN CARE AND TREE CARE SERVICES. MOTION CARRIED. 5 -0. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO ADOPT RESOLUTION NO. 2009 -008 A RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO, 870 BY TITLE AND SUMMARY. MOTION CARRIED. 5 -0. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY MAYOR BAILEY, TO PASS ORDINANCE NO. 871 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING THE CITY FEE TABLE BY ADDING TREE CARE SERVICES LICENSE FEE. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Grossklaus asked Staff to look into whether it would be possible for Public Works to plow a skating rink in the Highlands Park pond. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 165618 THROUGH 165795 TOTALING $1,143,616.06. (CHECK NUMBERS 165618 THROUGH 165631 TOTALING $142,414.25 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO ADJOURN THE REGULAR MEETING AT 8:09 P.M. MOTION CARRIED. 5 -0. Respectfully submitted, Caron M. Stransky City Clerk