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HomeMy WebLinkAbout2010-01-06 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 01/06/10 PREPARED BY Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Pass a motion authorizing the purchase of one (1) APX 7000 VHF/700 /800 multi band portable radio for approximately $5,600.00. Upon receipt of the invoice and payment by the city, this purchase would be reimbursed through the Metropolitan Emergency Services Board STAFF RECOMMENDATION: Pass a motion authorizing the purchase of one (1) APX 7000 VHF /700/800 multi band portable radio for approximately $5,600.00. This purchase would be reimbursed through the Metropolitan Emergency Services Board. SUPPORTING DOCUMENTS Memo from Fire Chief Bob Byerly dated December 21, 2009 ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: 4APPROVED ❑ DENIED ❑ OTHER H: \Council 2010 \01 -06 -10 CA form authorize purchase of APX 7000 VHF multi band portable radio.docx CITY OF J MINNESOTA COTTAGE GROVE To: Honorable Mayor and City Council Members From: Fire Chief Bob Byerly Date: December 21, 2009 Subject: Metropolitan Emergency Services Board Grant for VHF /700/800 MHz Radio 110 0.7 11100111 [01ki On October 1, 2009 the Cottage Grove Public Safety Department was made aware of the possibility of applying for a radio grant to apply for cross spectrum radios for further radio interoperability between our new 800 MHz radios and old style VHF radios. (Spectrums or frequencies are the highways over which our communications travel and there are a finite resource of radio frequencies and channels). The problem was that the.grant request process was closing the next day, October 2, 2009 and the department would not have the time to ask Council's permission before applying for the grant. The application request and letter applying for the grant were completed and sent in after discussions with Public Safety Director Woolery. The department was notified December 7, 2009 that the MESB board was granting us our request for one radio instead of the 5 radios we requested. The grant is a reimbursement grant and the city will receive funds if we receive approval and purchase the radio. DISCUSSION Communications issues are always brought up as a problem in any emergency response briefing. Interoperability is the ability of different governmental agencies to communicate across jurisdictions and with other departments, cities, etc. Public Safety does not always have that option with all outer ring small town departments and Wisconsin departments, for police, fire and Emergency Medical Services we may need to work with due to their still working with VHF frequency radio systems. Cottage Grove Public Safety Department occasionally responds to requests from nearby Wisconsin cities such as Hudson WI, for fire, police or EMS response and we have in the past requested Wisconsin Fire Departments and other small town areas in our surrounding Minnesota communities that do not have 800 MHz radios and are still operating on VHF frequencies. For example, in April 2009 the Cottage Grove fire department responded to the Carlos Edge fire in Forest Lake. The fire stretched through 3 counties and approximately 30 fire departments and agencies responded, many using VHF radios which made communications between different fire attack divisions difficult. The requested radio would be utilized during mass casualty incidents when we have an influx of patients in the event of a release from Prairie Island Nuclear power plant, since we are a first ring decontamination and evacuation site and potentially communicating with other EMS providers arriving in our area without 800MHz radios. Our intention is to place the radio we purchase in our mobile command vehicle to help coordinate communications at scenes. RECOMMENDATION The City of Cottage Grove Public Safety Department requests permission to purchase (1) APX 7000 VHF /700/800 multi band portable radio for approximately $5,600.00 and upon receipt of the bill and payment by the City, request reimbursement from the Metropolitan Emergency Services Board. 2 -In -1 Radio. For one -of -A -Kind Interoperablity Motorola APX" 7000 Multi -Rand Portable Radios 'f v V• .= t Or _01 ME fir rt "1l;,lj t ni £, �i nr F; i s c Motorola's APX 7000 P25 Multi -Band portable radios deliver exceptional performance by combining advanced voice and data technology driven by the challenges of mission critical users. APX portable radios provide interoperability on demand, as well as enhanced voice and data capabilities, in a revolutionary form factor optimized for use in high stress situations. Designed with input from first responders, this rugged device is easy to use allowing personnel to focus on their mission, not the technology. In addition, the APX 7000 equips first responders with the loudest, clearest audio of any Motorola portable on the market — 50% louder than the Motorola XTS® 5000 *. APX 7000 radios meet current P25 public safety standards and are future -ready to support new technology and data applications. The APX 7000 exemplifies Motorola's commitment to meet the voice and data demands of today's first responders in mission critical environments — to enable anywhere, anyplace, anytime connectivity. Motorola is the leader in providing mission critical solutions that enable agencies to achieve interoper- ability goals, whether customers are upgrading an existing system or designing a new system from the ground up. ' Based on results of controlled engineering tests. ]`„Ci ii 7 i i' rSV'I�_ir r 1 f7 �'D I'\1 k APX 7000 radios are designed to work with Motorola's ASTRO 25, Project 25 standards -based communications network. With integrated voice and data capabilities, the ASTRO 25 network offers improved communications between multiple agencies, as well as neighboring communities, from everyday operations to disaster response. FDMA (Frequency Division Multiple Access) is a proven technology that is widely used today in radio systems and is part of Project 25 Phase 1. FDMA carries one call per channel. TDMA (Time Division Multiple Access) will be part of P25 Phase 2 requirements and provide double the voice capacity. Customers can add more users to their system without the need for additional frequencies or infrastructure. The APX radios support both P25 Phase 1 and Phase 2 technologies seamlessly. Using Motorola's unique Dynamic Dual Mode (DDM) capability, the radios dynamically switch between FDMA and TDMA without the user having to change channels. This provides interoperability on demand with existing and future networks. ERGONOMIC FORM FACTOR Enlarged Push -to -Talk button with enhanced grooves is easy to access and simple to operate. Provides optimal tactility for right or left hand use. ip The T -Grip design provides an enhanced slip -free grip and a wider control top area for increased knob spacing and differentiation in a seamless eyes -off, hands -on operation. The dual- battery latch system is designed for in- creased stability and is easy to secure with its Commercial 'Power Tool' style loading. fA£ w... rri .._...'ACna New portable accessory connector utilizes the IMPRES" audio technology. It is extremely durable and offers increased intelligence for enhanced accessories. USER INTERFACE Enhanced ergonomic design features a large color display, loud audio speaker and an enlarged keypad. Ideal for both voice and data communications. Olt ilri;MW, An 8- character visible display, presenting 32- character zone /channel data, provides information at a quick glance. SUPERIOR AUDIO Dual sided speakers for optimized communication in both voice and data environments. The custom loud speakers reproduce speech dynamics for superior intelligibility in most environments *. Wis go ` A '" rvt° Dual- microphones with directional-sensing technol- High contrast color display with impact and scratch resistance is enhanced for legibility in all lighting con- lg locates the talker and engages sophisticated a ditions and durable in mission critical environments, algorithms in noisy or windy environments for clear communications. ^ Keypad with increased spacing enables easy naviga- tion, improved numeric input and better visibility. "Recent studies have shown communication systems can be affected by certain high noise sources such as alarm systems in self sentenced breathing apparatus orcleensaws in fireground environments. ADVANCED HARDWARE FEATURES Multi -Banal Operation Multiple frequency bands supported while maintaining APCO and TIA transceiver specifications. Se.arinless Scars Seamless scanning of multiple protocols including FDMA and TDMA systems and multiple RF bands. Integrated GPS Integrated GPS receiver can transmit the outdoor location of an individual or vehicle to map based location software. Encryption Standard equipped with PIPS certified encryption. (Provides secure communications with greater security in a tamperproof solution. ADVANCED SOFTWARE FEATURES Intelligent Lighting Intelligent lighting uses color to notify the user of the radio mode, potential emergencies, or specific events. Color alerts provide information at a glance. Radio Profiles Radios can be configured to adjust audio level, light- ing and tones through user selected or automated options. Whether on surveillance or working in bright sunlight, the user can customize settings as needed. Text Messaging Text messaging offers a freeform or canned mes- saging solution to efficiently and discreetly send and receive messages to and from subscribers or dispatch operators. Unified CaH List Consolidates all call lists underneath one unified list. Users can easily access all information associated to a particular contact. FUTURE READY Expansion Slot Expansion slot for future option cards, such as BluetoothO and other future data applications. Easily update radios to achieve the latest functionality. i" enwry Equipped with 64 MB of industrial grade internal memory and a removable memory MicroSD card slot. The removable memory card allows future expandability for growing technology needs. Programming Over Proliect 255 Motorola's POP25 solution allows subscriber radios to be programmed over the air via the ASTRO 25 systems while remaining in the field. Oi;) .(,�tp it i U. `,h l' c) ,,n Ccj) v "Iu� JE i rind - co by coiti I ^Gj a vc'iusd volco d:l. d of f tl I ,:,g� ` ;'J h jEtCt Y= >I'p' Motoro LI Ry. INTEROPERABILITY ON DEMAND APX 7000 operates in multiple bands and meets P25 public safety specifications for seamless multi- agency collaboration. 2 -in_t Radio APX 7000 operates in 700/800 MHz & VHF and acts as two radios in one. Public safety officials can now reduce the amount of equipment responders must carry and maintain. FUTURE READY INVESTMENT APX is backwards and forwards compatible with Motorola SmartNeta, SmartZone° and ASTRO 25 systems and offers future expandability for developing technologies. Str ndards APX 7000 supports P25 Phase 1 and is upgradeable to support P25 Phase 2 to offer better spectrum utilization and double voice capacity using existing frequencies. MISSION CRITICAL FORM FACTOR The new two -sided ergonomic design was developed based on extensive user input. It is rugged and easy to use in extreme environments. Superior Audio Quality The APX 7000 is the loudest Motorola portable available on the market. Dual speakers enable extremely loud, bidirectional audio when needed. It is equipped with Motorola's Noise Reduction Software (NRS) and dual microphones that virtually eliminate ambient background noise from radio transmissions, and improves user safety by making sure transmis- sions are not only heard, but are clearly intelligible. Advanced Emergency Functionality Motorola offers several Advanced Emergency features to assist in keeping mission critical users safe. When an emergency call is initiated; other users in a talk group will hear an alert and see the ID in their display. The Emergency Keep Alive feature ensures your emergency call is not dropped even if the radio power switches OFF. The Emergency with Voice to Follow feature allows communication without pressing the PTT button if needed. Data Capability The APX 7000 is Integrated Voice & Data ready. With the ability to send and receive data through your trunking or conventional system infrastructure, APX is ideal for text messaging, and can be used as an RF modem. Programming over Project 25 (POP25) allows the radio configuration to be accessed and updated over the air. APX also comes equipped with an integrated GPS Receiver for outdoor location tracking. Advanced Encryption APX 7000 offers advanced RIPS certified Type 3 and 4 encryption options. It includes the simplicity of both Infrastructure and Tactical Over the Air Rekeying (OTAR). Customer Programming Software The APX radios utilize new and enhanced CPS soft- ware that is user friendly and provides increased speed and efficiency. The Built -in Codeplug Comparator allows easy diagnostics of codepiug differences. The Customizable Views feature allows users to see only the codepiug fields they are interested in. An Undo/ Redo function makes changes easy. With Improved Help access the CPS automatically stays in synch with the user's selections.