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HomeMy WebLinkAbout2010-01-20 PACKET 02.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 01/20/10 PREPARED BY Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Receive a presentation from Deb Paige from Washington County Emergency Management on the Integrated Emergency Management course (IEMC) scheduled for the week of July 26 — 30, 2010 to be held at the Emergency Management Institute (EMI) in Emmetsburg, Maryland. STAFF RECOMMENDATION Receive a presentation from Deb Paige on the IEMC course. SUPPORTING DOCUMENTS ❑ Memo from Director of Public Safety Craig Woolery dated 01 -14 -10 Description, Map and Welcome Packet ADMINISTRATORS COMMENTS City Administrator g Date COUNCIL ACT ION TAKEN: ❑ APPROVED ❑ DENIED OTHER HACouncil 2010 \01 -20 -10 CA form receive presentation from Deb Paige from WCEM on IEMC course.docx �1 To: From: Date: Subject: C ottage Gro Public Safety Honorable Mayor and City Council City Administrator Ryan Schroeder Director of Public Safety Craig A. Woolery arm,% January 14, 2010 INTEGRATED EMERGENCYMANAGEMENT COURSE (IEMC) SCHEDULED FOR JULY 26 — 30, 2010 Washington County Emergency Management has entered into an agreement with the Department of Homeland Security (DHS) to attend the Integrated Emergency Management Course (IEMC) at the National Emergency Training Center in Emmitsburg, Maryland. The course dates are July 26 — 30, 2010. The presentation at the January 20, 2010 Council meeting and the information in this packet should help Council make a determination as to whether the city of Cottage Grove is interested in this training opportunity. This training offers a unique opportunity for 55 to 75 students to build awareness and skills needed to develop and implement policies, plans and procedures in an emergency operations center (EOC) to protect life and property. The city of Cottage Grove has been offered a primary role in attendance with other city, county and state officials. Washington County needs to submit an attendance roster of persons who can commit to the training. It should be noted that in accordance with DHS /FEMA Policy — 1. All IEMC participants would need to make and pay for their own travel arrangements and would be reimbursed individually by DHS /FEMA within 8 weeks. 2. All food expenses would be paid in advance by Washington County through a grant. 3. Lodging is provided on campus at the National Emergency Training Center. Though price changes frequently occur, we checked on the cost of a coach, non -stop round trip airline ticket to the Ronald Reagan Airport (in Washington, D.C.) the range is from $425.00 to $580.00 depending on a Saturday to Saturday or Sunday to Saturday travel. Washington County will be looking for a firm commitment from Cottage Grove representatives within the next two weeks, as there are other cities in Washington County who are interested in attending. The IEMC Course is tailored to fit participant's jurisdictional capabilities, response efforts and short term recovery issues. Having a well rounded list of students from several disciplines would enhance the benefits of training course. The course requires at least one qualified individual from each discipline — Fire, EMS, Police, Public Works and Public Administration. Please refer to the list of "Who Should Attend an IEMC ". Thank you. CAW /cce Attch. DPS10 -004 What: Integrated Emergency Management Course (IEMC) Where: Emergency Management Institute (EMI): Emmitsburg, MD Host Agency: Federal Emergency Management Agency (FEMA) IEMC Length of the course is 5 days. The class size is 75 participants from one or more jurisdictions. Costs There are no tuition fees for EMI on- campus or off -site courses. All instruction, course materials, and housing (for most participants) are provided at no cost. All participants are responsible for the cost of cafeteria meals provided ($125) and for personal, incidental expenses. Who should attend: Elected and appointed officials are an important audience. Mid -level management, supervisory, and operational personnel from various disciplines also benefit from the experience. The Integrated Emergency Management Course is also designed for personnel who fill specific positions, in their community. (See attachment for full list). IEMC is a learning experience in how to manage emergencies. The Integrated Emergency Management Course (IEMC) places emphasis on a specific community's risks, response capability, target capabilities, and short-term recovery issues. Courses are tailored to fit jurisdictions and are based on a selected hazard scenario(s). Course methodologies include classroom instruction, group planning sessions, and exercises that allow for structured decision making in a learning environment. A key outcome of this IEMC is to provide participants with the ability to carry out their respective Emergency Operations Center (EOC) functions related to disaster response, and assist with making the transition from response activities to short -term recovery. Protecting the population is a primary responsibility of government, and fulfilling this responsibility depends on the abilities of jurisdictions to prepare for, respond to, recover from, and mitigate against disaster. It means developing and maintaining a high standard of readiness and an ability to function effectively under crisis conditions. Government jurisdictions can attain readiness either through managing emergencies or through participating in exercises. Clearly, exercises are the preferred method of gaining the necessary expertise. IEMC's place public officials and emergency personnel in realistic crisis situations within a structured learning environment. Early in the course, an emergency scenario unfolds in sequence with classroom -style lectures, discussions and small-group workshops. As the course progresses, scenario - related events of increasing complexity, threat, and pressure occur. Participants develop emergency policies, plans, and procedures to ensure an effective response. The course culminates in an emergency exercise designed to test participant knowledge, awareness, flexibility, leadership, decision - making, and interpersonal skills under extreme pressure in the EOC environment. Participants are challenged to use the new ideas, skills, and abilities in addition to their own knowledge and experience. In this way, the IEMC allows individuals to rehearse their real -life roles in a realistic emergency situation, while at the same time identifying additional planning needs. Planning Sessions Planning sessions among the participants in the various rooms described below, directly impact how the rooms function during the course exercises. These sessions are held the first two evenings during the week of the course. The policy room (including such personnel as elected officials and key department heads) meets to develop a policy statement that answers questions such as: • Who declares a state of local emergency? • What authority does a declaration of emergency give policy makers? • How will information be communicated to the public? • Will purchasing regulations be suspended during the disaster? • What are recovery and mitigation priorities? The EOC (coordination room), is the room that manages the resources to combat the disaster. This room uses the policy statement as a foundation for developing a comprehensive emergency management plan. This plan deals with such issues as: • What resources are available during emergencies? • How can resources be coordinated to meet local needs during an emergency? • What kinds of agreements must be made among various resource groups prior to emergencies • How can this resource management group support long -term recovery and mitigation activities? The operations room, made up of personnel from law enforcement, the fire service, EMS, public works, volunteer organizations, and utilities, develops standard operating procedures, based on the operations plan. These address such problems as: What is the chain of command within individual disciplines? How can individual disciplines coordinate to ensure efficient handling of any event during an emergency? How should information flow between and within individual organizations and disciplines, this includes how a Joint Information Systems /Joint Information Centers will operate. Comments from a local course participant Thank you for the opportunity to attend the Integrated Emergency Management Course last week. I was somewhat skeptical as to what I was getting into prior to my arrival, but I found that the course exceeded my expectations. It was well organized, and the presenters were all first rate. And as is often the case at training outside of my normal area, I learned a great deal from my classmates ... I will be encouraging my neighboring city administrator counterparts to investigate the EMI course offered and to take advantage of them. It is a great training value." City Administrator Shakopee, Minnesota April 2007 1. Mayor /County Executive 2. City /County Manager 3, City /County Attorney 4. City /County Council Member 5. Public Information Officer 6. School Superintendent 7. Jurisdiction Elected/Appointed Official 8. Jurisdiction Department Head 9. Police Chief /Sheriff 10. Asst. Chief /Deputy Sheriff 11. Police /Sheriff Operations Officer 12. State Police EOC Representative 13. State Police Operations 14. Watch Commander 15. Corrections Officer 16. Police /Sheriff Dispatcher 17. Fire Chief 18. Assistant Fire Chief 19. Battalion Chief 20. Fire Operations Officer 21. HazMat Specialist 22. Fire Marshal 23. Fire Dispatcher 24. Public Health Director /Officer 25. Environmental Health Officer 26. Assistant Public Health Officer 27. Hospital Administrator 28. Epidemiologist 29. Infection Control 30. Public Health Laboratory 31. Medical Examiner /Coroner 32. EMS /Medical Services Chief 33. EMS Operations 34. EMS Dispatcher 35. Mental Health Services Specialist 36. Public Works Director 37. Assistant Public Works Director 38. Water Superintendent 39. Street Superintendent 40. Sewer Superintendent 41. Building and Safety Official 42. Electric Company Representative 43. Gas Company Representative 44. Water Dept. Representative 45. Telephone Company Representative 46. Public Works Dispatcher 47. Dept. of Transportation/Highways 48. Public/Mass Transportation 49. Airport Manager 50. City /County Planning Official 51. Finance Department 52. Parks and Recreation 53. Social Service Agency Case Officer 54. School Safety Officer 55. School Resource Officer 56. Housing Department Official 57. Private Industry 58. Local Emergency Planning Committee (LEPC) Member 59. National Guard Member 60. Media Specialist 61. Citizen Corps Member /CERT 62. Volunteer Organization Active in Disaster (VOAD) personnel (e.g., Red Cross, Salvation Army, faith -based orgs.) 63. State /City /County Emergency Manager 64. Assistant Emergency Manager 65. State Emergency Management 66. EOC Operations Staff 67. GIS Technical Specialist Maintenance Center, Admissions & Management & Operations Staff pOY -R�d �s National Emergency Training Center To Bam , I m 16825 S. Seton Avenue, Bldg. Q • ::'' °�, e Emmitsburg, Maryland 21 72 7 -8 998 o �� `° sE (301) 447 -1000 Shipping & • USFA Publications Receiving Staff Parking — Center Area I • U U cov't venicla Area J -2 P a m r .kin • Bum Bides. Bldg. U • " "' "' N A NE Classraome • e vlsiro�� Q &Ofiice Staff Daughters of m aswaem Pa,kic9 '::. Amas Charity Property d �--y . Y Q 0 i O To Log Cabin ti NETC Eng. Office 4 L "- Bldg. P • Joint Exercise 8 o C 1E E Simulation Lab. � a a Sprinkler & • No Parking ® Simulation Lab • • • • • • • • Area Q r T - Staff Parking APPROX. Area K Swi i�rein9 � qq PROPERTY , - Pool Gym, Stall v LINE Fallen Weight Room c °^ Firefighters g' USFA R F. Memorial Staff • r Mailbox a Contracting O n ;. Z Budget m. K Dining IIaI O CQ Field Personnel Zt IJ"siair c�o� EMI Parking ]+ N Walkway to lassrooms Tom's Creek a Office a Dorm &Cabin EMI Sta N ib ry Building assrooM. (L C) EAUditorium Q , &Computer Lab o LFL Lr /-,y� PREPrst z V c b 0 Area M ecurily `e/' c A ea N� Dorm � a opa 2 0 ;. Qa �;i o easement South Seton Ave. To U.S. 15 To Emmitsburg Business RC 15 Important Phone Numbers: Security: 1111 Emergency: 911 Transportation Request: 1113 Dining Hail: 1551 Maintenance: 1500 LRC: 1030 Computer Help Desk: 1575 Photo ID required at all times. PUb& ;, Penang Registration Student: Visitor White Center: Information It... € Safe ROntn Exhibit I Basketball Medical Fallens • Assistance Memorial l Foundat Fountlall :::: I &Tarim, 0n , x I Co. Office fO c Volleyball ®' Courts Daughters of Charity Property (� :: m O a, _l Registration 8 Do" Area Staff `tea ( Departures ) li o gtt1 � Parking - I � 447 -1048 Helicopte P ad D South Seton Ave. To U.S. 15 To Emmitsburg Business RC 15 Important Phone Numbers: Security: 1111 Emergency: 911 Transportation Request: 1113 Dining Hail: 1551 Maintenance: 1500 LRC: 1030 Computer Help Desk: 1575 Photo ID required at all times. WelcomC P ' r ommam FEMA he information provided is to help you plan your trip to the National Emergency Training Center (NETC). Even if you've taken classes at NETC previously, please read it carefully. The procedures may have changed since you were here last, and you will be responsible for complying with the current procedures. It is suggested that you provide a copy of the "Contact Information" to your family and office staff in case they need to contact you while you are here. Although. friends or family may not stay in Housing, they are welcome to attend. graduation. Please contact Security before their arrival for current security protocol required for their entry to NETC campus. If you have any questions, you may call us at either (800) 23 8-335 8 or (3 01) 447 -1000. When you reach the operator, ask for the appropriate extension: 0 Housing/ Transportation: 1048 /1113 It Admissions: 1035 1� Food Service (Guest Services): 1551 0 Security: 1111 1� Security (TTY /TDD): 1182 You may send an e -mail to: 1 Housing/ Transportation: NETC- Housing@dhs.gov O� Admissions: NETC- Admissions @dirs_gov 0 Food Service: NETC- Cafeteria @dhs.gov If you need to fax ,information to any of the following offices, please note the following fax numbers: 1 Housing /Transportation: (301) 447 -1324 ® Admissions: (301) 447 -1441 (NFA); (301) 447 -1658 (EMI) P> Food Service: (301) 447 -6944 y : T E FEMA FL AhR ,.l�J ~. National Emergency Training Center 16825 South Seton Avenue Emmitsburg, Maryland 2'1.727 ue to increased security precautions, students should bring two photo ID's to campus. PLEASE HAVE THEM WITHYOU, NOT INYOUR LUGGAGE! If you do not have the photo ID's, you will not be permit- ted on campus. Security checks will delay your registration at the NETC. If you are a student from a foreign country, please be prepared to show your passport or visa at registration. FIREARMS: Prohibited on campus! Due to heightened security requirements, please understand that security and law enforcement personnel may search you, your vehicle, or your luggage. Maryland law is very narrow in its definition of law enforcement officers who may carry firearms. For your own protection, and to expedite your processing into the NETC, do not bring weapons of any kind to campus. Weapons include knives with blades longer than 3 inches, machete, bow & arrows, ammunition, rifles, shotguns, pistols, etc. Sworn /Commissioned and State Peace Officer Standards and Training (POST) certified officers and Federal officers, or local officers with concurrent jurisdiction who require a firearm for the performance of required official duties must obtain an exception from the Director of Support Services prior to arrival on campus. If you arrive at NETC with weapons of any kind without prior approval, your entry to campus will be delayed significantly. ALCOHOLIC BEVERAGES: Alcohol is not allowed in lodging rooms or vehicles, and will be confiscated. Consumption of alco- holic beverages is limited. to the Command Post Pub and the Log Cabin. 9 0 You must make your own travel arrangements. 10 , You must be sure your flights meet the shuttle pickup /departure times, and the ticket purchase follows the parameters of travel as defined under "REIMBURSEMENT" in this package. NETC SHUTTLE SERVICE: M Shuttle service is available between NETC and the airport(s) listed on the "COURSE SPECIFIC INFORMATION" sheet — a pink page enclosed with the acceptance letter you received for this class. Read it carefully before making flight arrangements! h If you need bus transportation to NETC from the airport, you should plan to arrive at least 1 hour before bus departure time. You must notify (e -mail, phone, or fax) the NETC Transportation Office at least 2 weeks prior to the course start date to reserve a seat. IF YOU DO NOT CALL, SEATING MAY NOT BE AVAILABLE AND TRANSPORTATION TO EMMITSBURG WILL BE AT YOUR OWN IN$ 0 Our transportation will be either a motor coach /charter bus identified with NETC signage in the front window /door, a white passenger van or a navy sedan with the NETC signage in the front window. You may contact the NETC Transportation Office a day before your arrival to inquire as to which vehicle will be used. For airport security reasons, our drivers cannot leave their vehicles and must circle the airport pickup area, SO YOU WILL NEED TO LOOK FOR THE BUS OR VAN. If you do not see the vehicle 5 minutes prior to the pickup time, please call the NEW Transportation Office for guidance. continued on next page National Emergency Training Center Welcome Package 4 SHUTTLE PICKUP POINTS AT EACH AIRPORT: (Check your pink "Course Specific Information" sheet as to which airport you may use. You can ONLY use an airport listed on that sheet! Ground transportation from other airports may be at your own expense. If your scheduled arrival time does not coincide with the shuttle schedule, ground transportation will be at your own expense as well.) P Ronald Reagan National Airport (DCA): Pickup is near the Travelers' Aid Desk in Terminal'B' (Lower Level, between Baggage Areas 5 and 6) . Buses and vans depart from the outside lane. If you arrive in Terminal'A' please take the Economy /Rental Car airport bus shuttle to Terminal `B; lower level, or walk across the terminal connector and go downstairs to exit door number 5, on your left. P� Baltimore /Washington International Airport (BWI): Pickup is near the Lower Level Baggage Areas 13 and 14. There is not aTravelers' Aid Desk in this location. Buses and vans depart from the outside lane. 1P Dulles International Airport (IAD): There is a Traveler's Aid Desk between Baggage Claim Areas 4 and 5 on the baggage level, located at the east end of the terminal. Go up the ramp and out exit door number 6. DELAYED FLIGHTS: If you are scheduled to use NETC transportation, but your flight is delayed for other than weather - related reasons, the airline is responsible for your transportation. If they will not transport you, please call the NETC Transportation Office when you arrive at the airport. (It will be approximately 2 hours before we can pick you up.) If you choose not to use NETC transportation and arrange for other transportation, it will be at your own expense. P You may arrive on campus any time after 12:30 p.m. the day before your course begins. b You must depart campus after the end of your course, except for courses with a next -day departure date. �, Your vehicle must be registered at Housing /Security for stipend /security reasons, even if you do not stay on campus. lt� There are no connections for mobile homes or recreational vehicles available at NETC and we ask that you refrain from using these vehicles at our facility. P Student and visitor parking is available in "J" and "S" lots only and overflow parking (grassy area behind "J" building) when it is open. The parking space lines have been painted yellow and are easily identifiable. DIRECTIONS TO NETC: P' From Baltimore: I -695 (Baltimore Beltway) to I -70 West (towards Frederick) to Route 15 North to Emmitsburg. Left turn off Route 15 to South Seton Avenue. 2nd Right onto campus (tree -lined drive). P From Washington: I -495 (Washington Beltway) to I -270 North (towards Frederick) to Route 15 North to Emmitsburg. Left turn off Route IS to South Seton Avenue. 2nd Right onto campus (tree - lined drive). R From Philadelphia and East: Pennsylvania Turnpike West to Harrisburg, Exit 236 (Route 15). Go South on Route I S to Emmitsburg. Right turn off Route 15 to South Scroll Avenue. 2nd Right onto campus (tree -lined drive). I From Pittsburgh and West: Pennsylvania Turnpike East to Harrisburg, Exit 236 (Route 15). Go South on Route 15 to Emmitsburg. Right turn off Route 15 to South Scion Avenue, 2nd Right onto campus (tree -lined drive). F Class, dormitory, and vehicle registration will take place in Building C Lobby. 0 Since you may have to walk some distance to your room, we recommend you bring luggage with wheels. STIPEND REIMBURSEMENT GUIDELINES (For further information, please refer to the "Reimbursement" section.) 0 A copy of a check for an account that bears your name. Deposit slips or accounts for an organization or another individual are not acceptable. A copy of a check is the best source for the correct financial information. P If your account is with a credit union, or if the account is payable through another bank, please have the bank provide you with the routing and account numbers for ACH deposit. P� It speeds up registration if you fax the information to the Admissions Office (301) 447 -1441 prior to your course start date. Please include your name, and course code /title /dace on the fax, along with your vehicle or flight information. Please be sure the copy is legible. 0 If you anticipate incurring additional expenses for transportation /lodging costs, you must receive prior written approval to be eligible for reimbursement of these expenses. if approved, original receipts must be presented at the time of your arrival. Your name must appear on receipts provided for reimbursement. continued on next page 6 If traveling by air or train you will need: A copy of your ticket that shows an itinerary of your trip and proves that the ticket purchased is: at least 21 days in advance of the course travel date with travel taking place on the correct travel dates. ® economy coach class. non- refundable. 1� Any deviation from the above (including economy upgrades) must be requested in writing and approved prior to ticket purchase. h Reimbursement will not be authorized for first class, business class, economy plus upgrades, or fre- quent flier miles. M If driving, you also will need to provide: ✓ Automobile registration. Odometer readings. ✓ License tag number. ✓ A signed statement from the owning agency on letterhead stationery acknowledging your eligibil- ity for reimbursement if you are driving a State, county, or municipal vehicle. If you drove to NETC, but you will not be keeping your car on campus, it must be registered on campus or you will not receive reimbursement. 0 You will be housed in the same room for the entire length of the stay. If you choose to stay off cam- pus and do not purchase a meal ticket for the time between the courses, you must check out of your dormitory room after the first course ends (turn in the keycard and remove your belongings), and be assigned a new room upon your return. 1� If you choose to leave campus between courses, any additional expenses that you incur are your responsibility. k s' 1 Once you are accepted into a course, a room on the NETC campus will be reserved for you, unless you receive a letter indicating that you have been accepted with the knowledge that you agree to find your own accommodations. 0 Room assignments are random. You may or may not be lodged in the same building as your classmates. No special requests will be granted. 0 We make every effort to ensure you have a single room. However, if the student count is high, you may be doubled with another student. PLEASE DO NOT CALL TO REQUEST A SINGLE ROOM. F Disabilities/ Special Accommodations: Students who mark "yes" in block 1 1 of the application form must submit in writing, from their physician or medical attendant on official stationery, what specific accommodation (s) is needed. This must be done no later than 2 weeks prior to your arrival. Security is responsible for providing emergency medical services (EMS). Any student, even those who marked "no" in block 11, who may have special needs in the event of an emergency, should consider noti- fying Security upon arrival to the campus. This would include students who have physical restric- tions, dietary needs, or any other type of special needs. 0' FEDERAL EMPLOYEES (non- Department of Homeland Security (DHS)) —If you are a nonDHS Federal employee your Travel Authorization should state that "Housing will be provided to the traveler at NETC" (currently $40 per night), payable upon arrival to NETC. If Housing is not available at NETC a "Certificate of Non - Availability" will be issued by NETC. continued on next page N O� If you are a Federal employee participating in a course at NETC, a dormitory room will be reserved for you. If you do not require lodging at NETC, you must notify the Housing Office in writing at NETC- Housing@dhs.gov. You must make this notification upon receipt of your acceptance letter. Failure to notify the Housing Office that lodging is not needed will result in your being charged for the room for the length of the course. 10 Foreign students, private sector representatives, or contractors to a State or local government entity: You are responsible for your own travel and per diem costs, and lodging (currently $40 per night), payable upon arrival to NETC. The U.S. Fire Administration (USFA) accepts credit card payment (VISA, MasterCard, Discover, or American Express) for lodging. 0 DHS employees (including Disaster Assistance Employees /Stafford. Act Employees (DAE /SAES): You must present a copy of your travel authorization at registration, and you should read the FEMA instruc- tions, policies, and comptrollergrams dealing with travel to NETC. Your travel authorization should state that "Housing will be provided to the traveler at NETC at no cost" If lodging on the NETC campus is not needed, you must notify the Housing Office in writing at NETC - Housing @dhs.gov. Failure to notify the Housing Office that lodging is not needed will result in you being charged for the room for the length of the course. M There is no charge for lodging if you are eligible for stipend reimbursement or if you are a DHS Federal traveler (see "Reimbursement" section). M If you DO have to pay for lodging, the current charge is $40 per day, single occupancy. 0 NEW Housing accepts cash, personal check, travelers check, and major credit cards (American Express, VISA, MasterCard, and Discover). 0 If you choose to stay off campus, it will be at your own expense. You are required to purchase a break ticket from the food service contractor for the length of your class. its t •', ® Private bathroom. O� TV and clock radio. 0 Refrigerator. h Twin bed, linens, and towels, with daily housekeeping service. O� Telephone with voice mail. O� A telephone jack is located in each room for dial -up Internet access. Check with your Internet Service Provider (ISP) for local calling area access. Out -of -area ISP accessibility will require credit card, third party, or collect billing for access from NETC. You should consider bringing a longer cord (10 ft.) if you are bringing your laptop computer. Some courses require students to bring reports or projects to be shared with the class. It is convenient to bring that information in an electronic format. NETC can continued on next page WE support Compact Disk -Read Only Memory (CD -ROM), universal serial bus (USB) devices, and 3-1/2" floppy storage. USB devices will be scanned before being allowed to connect to Government equipment. O� No one may connect personal computer devices to FEMA's computer equipment at any time includ- ing thumb- drives, USB peripherals, etc., and must contact the EMI Course Manager and classroom IT Technician for guidance and assistance with these issues. No one may connect personal computer equipment, including laptops, to the TEMA network. P� NETC now has WI -H in all dormitory buildings. User IDs and passwords will be distributed when you register in Building C. t r : t • F laundry and vending machines; dry cleaner costs; 0 Recreation Association pass ($1) allows use of all recreation facilities and the Command Post Pub (see section on NETC Recreation Association under "NETC Policies /Information "); 0- class shirts or group donations; and 0 off - campus class dinners LAUNDRY FACILI'T'IES: 1� There are coin - operated washers and dryers in each lodging building (change available at the conve- nience store on campus). ® You may purchase laundry supplies at the convenience store on campus. O� Only the assigned NETC student is allowed in the dormitory room. Relatives or friends are not allowed in the rooms, and cannot be lodged on campus. Upon request, the NETC Housing Office will provide information regarding local off - campus accommodations; however, you are responsible for arranging and paying for those accommodations. 1� Animals are not allowed in campus housing, except for seeing -eye and other service dogs. Please notify the Admissions office at least 2 weeks in advance if you will be bringing a guide /service dog. CHECKOUT TIME: 1 Checkout time is 9 a.m. You may leave your luggage in your room until 9:30 a.m., but it must be packed and by the door. When you return for your luggage, please do not use the bathroom facilities if the room already has been cleaned for the next occupant. Please return your key card to the front desk by 9:3 0 a.m. —you will no longer have access to your room after that time. ou may receive phone calls in your dormitory room. The caller may dial your direct extension (301) 447 -xxxx. If requested, you will be provided with your extension at check -in. Numbers are NOT given to anyone else. h For nonemergency situations, the caller may dial (301) 447 -1048. The Student Services Coordinator will transfer the call to your room. 0 NETC will NOT accept personal telephone calls to students from the (800) number. Family members should dial. (30 1) 447 -1000 to contact a student. ® You may NOT accept collect calls. Accepting collect calls may restrict you from attending future EMI or NFA courses. EMERGENCY CALLS: 0 The caller should state that the call is an emergency. 0 The message will be delivered to you immediately unless you are not on campus. 1� If you must return horne due to an emergency, checkout with the Housing Office in Building C before you depart the campus! 0 Mail is delivered to C Lobby Monday through Friday, except Federal holidays. F All packages are x -rayed and no delivery is provided on weekends or holidays. V Letters or packages should not be mailed to reach NEW before you arrive, since mail - holding areas are not available. Mail received when you are not on campus will be returned. to the sender automatically. Outgoing snail should be deposited in the mailbox located near Building K (Dining Hall). The NETC Mailroom cannot mail outgoing items for students. 0 Address: (Your name)— Student National Emergency Training Center Room (Room numbers are provided upon arrival) 16825 South Seton Avenue Emmitsb'urg, MD 21727 -8998 no t is each student's responsibility to use good judgment in selecting attire that projects a professional image, and is appropriate for both climate differences and classroom activities. EMI and NFA Superintendents have authority to make a determination that a student's attire is inappropriate. Students wearing attire which is determined to be inappropriate will be required to change into more appropriate clothing before being allowed to continue class. (I) In rou.tin.e classroom settings: Males: Shirts with collars, slacks including departmental uniforms (no T- shirts), shoes and socks. Optional items include sweaters, sport coats, ties, etc. ® Females: Dresses, blouses with slacks or skirts including departmental uniforms (no T- shirts), and shoes. Optional items include sweaters, blazers, etc. (2) Principles of Fire Protection students will need work clothes (no turnout gear) for the Fire Protection Lab activities during the course. (3) Fire /Arson Investigation students will need work clothes (no turnout gear) for the last week of the course. (4) Recommended graduation attire (NFA students only): 0� Males: Suits, sport coats, dress sk its with ties, dress slacks, or departmental dress uniforms. 0� Females: Suits or dresses, blouses with dress slacks or skirts, or departmental dress uniforms. Im ATTENDANCE: F You are required to attend all sessions of the course. If you do not, you may not receive a certificate and your stipend may be denied. 0' NFA students are limited to one reimbursable trip per fiscal year (October 1- September 30). If you wish to attend a second NFA class (at your own expense) a letter to that effect must accompany the second application stating that you are waiving your stipend reimbursement. 6*Iilr�'�it7�t1�11[Y [i7� O� Substitutions for NFA and EMI courses are made from waiting lists; slots do not belong to the departments. 0 FOR NFA STUDENTS: All requests to consider an equally - qualified person roust be in writing and be accompanied by a completed General Admissions Application (FEMA Form 75 -5) for the substitute. 0 FOR EMI STUDENTS: All requests to consider an equally- qualified person must be in writing and be accorn- panied by a completed General Admissions Application (FEMA Form 75 -5) for the substitute. The appli- cation must be submitted for signature through the appropriate State or Regional Training Office. Cancellations or no- shows: NFA and EMI's mission for delivery of courses is impaired significantly by cancel- lations and no- shows. It is very difficult and costly to recruit students at the last minute. Currently there is a 2 -year ban on student attendance for students who are no -shows or cancel within 30 days of the course start date without a valid reason. If you receive such a restriction, your supervisor needs to send a letter to Admissions explaining the cancellation /no -show. M 1� Federal regulations (available at the Learning Resource Center (LRC)). 1> FEMA and NETC instructions (available at C Lobby, dormitory rooms, and on NETC Intranet Web site). 0 All buildings on campus are NON - SMOKING. (Effective February 1, 2008 smoking is no longer allowed in the solarium at the Command Post Pub.) ® If you smoke in your room, you will be asked to leave campus, relinquish your stipend reimburse- ment, and be charged to clean the room. MEDICAL SERVICES: 1� All medical expenses are your responsibility. ® Local hospitals accept medical insurance identification, cash, check, or major credit card. P� If you do not have proof of insurance, expect that payment may be a prerequisite to possible treatment. F International students should be prepared to pay for medical services in the event the hospital or pro- vider does not accept foreign insurance coverage. STUDENT WORD PROCESSING CENTER (located in D basement): 0 Provides IBM"' compatible microcomputers with Internet access and printing capabilities. 0 Systems use Microsoft Windows XP with Microsoft Office Suite 2003. The center is open from 6 a.m. to I 1 p.m. every day. There is a technician available Monday to Friday from 5 p.m. to 9 p.m., and from 8 a.m, till 12 p.m. on Saturday. LEARNING RESOURCE CENTER: Located in Building N, the LRC provides current information and resources on fire and emergency management subjects. With its collection. of more than 100,000 books, reports, peri- odicals, and audiovisual materials, the LRC facilitates and supports student and faculty research and supple- ments classroom lectures and course materials. While classes are in session, the schedule of hours for the LRC is as follows: continued on next page :14 W Monday to Thursday......... 8:30 a.m. to 9 p.m. Friday . ............................... 8:30 a.m. to 9 p.m. Saturday ............................ 8:30 a.m. to 9 p.m. Sunday ............................... 8:30 a.m. to 9 p.m. 1� Outgoing calls can be placed from your lodging room via calling card, collect, or third -party billing. M You are not allowed to accept collect calls on campus phones. Any and all expenses related to phone use shall remain your responsibility. gums 0� Fax services are available at the O'Leary's Emporium convenience store for a fee. 0 You may receive course- or stipend- related fax messages in the Housing Office at (301) 447 -1324. All other fax messages (personal or work related) over 4 pages will not be forwarded by Housing. Please use the fax service available at the convenience store, or have it sent by overnight mail. NETC RECREATION ASSOCIATION: On the NETC campus, the NETC Recreation Association operates the Command Post Pub providing beverage and limited food service each evening. The Pub is a private club under Maryland liquor laws and membership in the Recreation Association is required for service. The cost is $ 1 per campus stay and membership cards can be obtained from the Pub. t 0 gym with running track; M exercise room; O� swimming pool; 0� tennis /basketball /volleyball (sand and inside) courts; and ® bicycles are available in Building H for use by Recreation. Association members. ® The NETC food service contractor is Guest Services. If needed, Guest Services' Federal tax identification number is #53- 0164700. If you stay on campus, you must purchase a meal ticket. If you do not, you will be asked to vacate your room on campus. You then will be responsible for your off - campus lodging costs, and we will deny your request for stipend reimbursement. Prices Effective October 1, 2009: If you stay off campus, you must purchase a break ticket, currently $5.00 per day. The cost for the meal ticket is $19.35 per day— breakfast is $4.30; lunch is $6.15; and dinner is $8.90. There is no tax on the meal ticket. The amounts for 5 -day, 6 -day, and 2 -week courses are 5 -day: $96.75; ® 6 -day: $129.30 (Saturday evening arrival through Saturday morning depart); and 2 -week: $232.20 Prices Effective April 1, 2010: If you stay off campus, you must purchase a break ticket, currently $5.00 per day. The cost for the meal ticket is $19.54 per day — breakfast is $4.20; lunch is $6.30; and dinner is $9.04. There is no tax on the meal ticket. The amounts for 5 -day, 6 -day, and 2 -week courses are 5 -day: $97.70; 6 -day: $130.48 (Saturday evening arrival through Saturday morning depart); and 2 -week: $234.48 Meal amounts for focus groups, conferences, or any activity other than a resident course are not provided in this package. Please contact the food service contractor for your meal amount. You may call (301) 447 -1303 for exact meal ticket prices for conferences, symposiums, and any other special groups. continued on next page 3.6 laEionirg�raininCnterlliCelcm Is Meals other than those included in your meal ticket are to be paid for by cash. F If you are attending back -to -back courses, your meal ticket includes the time between the two courses. 0� If you stay off campus between the two courses (vacating your room), you must notify the food service Contractor before purchasing your meal ticket for the first course. If you do not, you will be charged the full amount. 10� You may pay for your meals by one of the following payment methods: Cash. Traveler's checks. State or local government checks payable to the food service contractor, Guest Services. Advanced payment by department check. Please notify your department to include: your name, course code and course date on the check, and send it to Guest Services, Building K, 1.6825 South Seton Avenue, Emmitsburg, MD 21727. Guest Services' Federal tax identification number is #53- 0164700. Purchase order payable to the food service contractor, Guest Services. Credit card (MasterCard or VISA)— minimum charge of $6. Credit card payment is only accepted . in person. ® The food service contractor DOES NOT accept personal checks. V If you will not be on campus for the first and last meal identified as part of your meal ticket, you must notify the food service contractor at least 1 week prior to your course start date. If you do not, you will be obligated to pay the full amount. If you are on a special diet, please call the food service contractor at (3 01) 447 -1551 or fax your request to (301) 447 -6944 at least 2 weeks prior to arriving at NETC. The food service contractor will make arrangements to meet your needs. If you don't make arrangements prior to your arrival, you will be responsible for purchasing the normal meal ticket. 1� If the buses arrive at NEW after the dining hall has closed, the food service contractor will provide you with a boxed dinner OR snack food is available at the Command. Post Pub. 0 You may contact the food service contractor at (301) 447 -1551 if you have any questions. elow is information about reimbursement procedures for NFA and EMI. Please read the information carefully, if you have any questions about your eligibility to receive a stipend please contact Admissions either by e -mail at NETC- Admissions@dhs.gov or by phone at (301) 447 -1035. Any exceptions to travel must be requested in writing and faxed along with documentation to (301) 447- 1441 for NFA and (301) 447-1658 for EMI. All exceptions must be approved prior to making your travel arrangements. Otherwise, your stipend may be denied or limited to the State ceiling amount. INDIVIDUALS ELIGIBLE FOR REIMBURSEMENT: 0� State, local, or Tribal government representatives. Y Recognized volunteer organization representatives. Active emergency management organization representatives. Representatives from State or local fire organizations. O� If you do not apply for a stipend reimbursement within 60 days following the course start date, your stipend reimbursement will be denied. INDIVIDUALS NOT ELIGIBLE FOR STIPEND REIMBURSEMENT: O� Federal government (Federal students are subject to Federal travel regulations and travel under orders prepared by their office); h private industry employees; employees who are contracted to Federal, State, or local government entities (such as rural -metro departments) ; representatives of a foreign organization; and for EMI only: students eligible for Federally- funded grants. REIMBURSEMENT PROCESS: 10 Reimbursement will be deposited electronically into the checking or savings account that you identify. O� Reimbursement will only be made to an account that bears your name. You are responsible for reimbursing your department, if applicable. This is a result of increased restrictions by the receiving financial institutions. 0� If you do not have a personal account, please contact the Admissions office prior to your arrival for further instructions. continued on next page EE 0 If eligible for a stipend, you will be reimbursed for the course you failed, 10 If you reapply to either EMS or NFA and are accepted, no stipend will be paid for that course, and you will be required to pay for lodging. Once you successfully complete a course, you once again will be eligible to receive a stipend for future courses. Airfare: ® You will be reimbursed the cost of a direct (no side trips or extended stays), 21 -day prior to the course travel date prepurchase, nonrefundable ticket for round /trip transportation by common car- rier (economy coach class or less) for each course or back -to -back courses that you attend. Proof of nonrefundable fare is required! P� If you take side trips or travel outside of the defined travel days, your reimbursement shall be limited to no more than the State ceiling amount as noted on the Reimbursement Ceiling Chart. To eliminate the perception of misuse of government funds, FIRST CLASS, BUSINESS CLASS, and REFUNDABLE AIRLINE TICKETS WILL NOT BE REIMBURSED AT FULL FARE, unless you request, in writing, an excep- tion PRIOR to making your travel arrangements, and have received written approval. Otherwise, your reimbursement will be limited up to the State ceiling amount. 0 It is your responsibility to find the cheapest ticket available. Failure to do so may result in your reimbursement being limited to the State ceiling amount. O� Use of frequent flyer miles toward the purchase of a ticket is NOT reimbursable. 0� Flight or ticket insurance is not reimbursable. ® If any portion of your airfare is subsidized by another source, that portion is NOT reimbursable under the Stipend program. Driving: h You will be reimbursed the current Privately Owned Vehicle (POV) Federal mileage allowance, or the State ceiling, WHICHEVER IS LESS. ® POV mileage is subject to validation. 1 If you do not register your vehicle with the Housing Office, reimbursement for POV mileage may be denied. 0 If someone is dropping you off, you must have the vehicle verified by the Housing Office prior to the vehicle departing campus, or your stipend will be denied. 1� If you carpool with another student, only the driver will be reimbursed. If you drove a rental car instead of your POV, your reimbursement is limited to the POV allowance. 0 If you are requesting mileage reimbursement and you are not the owner of the vehicle, you need to provide a letter from the owner stating that you have permission to drive the vehicle. V Registration of the POV must be presented at the time of registration to validate ownership. continued on next page ME TRAIN OR BITS: �, Your reimbursement is limited to the cost of the ticket, not to exceed the State ceiling amount. � You must provide copies of the tickets actually used. M^ Reimbursement shall not include costs for sleep accommodations or for transport of vehicles on the train. SAVING MONEY ON AIRFARE: If you save money on your airfare, you will be reimbursed for extra expenses ONLY if your class is 5 days or less in length with no Saturday stay over, and you save a minimum of $250 off the cost of a 21 -day prior to the course travel date prepurchase, nonrefundable round trip economy class common carrier ticket. To do this, submit written documentation of the savings —this can consist of itinerary copies of both the original price and the cheaper fare, OR copies of both fares from the Internet. Comparisons should be of like travel. If you do not acquire written approval from Admissions prior to making your travel arrangements, the extra expenses will not be reimbursed. The following options apply if your request is approved: a) You may stay on campus I night prior to your regularly scheduled arrival date if lodging is available and you have received written approval to do so. Please contact the NETC Transportation Department to see if there will be shuttle service available on your travel date. If you carpool using a rental car, only one individual will be eligible for reimbursement. b) You may stay in the Baltimore /DC metro areas before or after your course. if you save at least $250.00 in airfare as noted in the terms above, you may be reimbursed up to $90 per day (2 -day limit for savings over $500) for lodging or transportation expenses. Original receipts must be provided. If you carpool from the airport using a rental car, only one individual is eligible for reimbursement. if you stay after your course ends, ask for a Stipend Agreement Amendment (FEMA Form 75 -3a) when you register. When you return home, mail it with original hotel or transportation receipts to Admissions, Room I -216, 16825 South Seton Avenue, Emmitsburg, MD 21727 within 60 days of the start date of the course, or reimbursement WILL BE DENIED. As of October 1, 2008 LUGGAGE REIMBURSEMENT: Airlines have tightened their restrictions on luggage. For students eligible for stipend reimbursement, you may be reimbursed for your first piece of luggage checked (up to 50 lbs.) not to exceed $60 roundtsip if you provide the required documentation. Receipts are required for both trips (travel to NETC and return to residence). Luggage receipts must be submitted. within 2 weeks of the course end date in order to be considered for reimbursement. Failure to submit receipts within 2 weeks will result in non - reimbursement for luggage. Legible receipts for charges for your first piece of lug- gage may be faxed for 301 - 447 -1658 or 301- 447 -1441 or entailed to netc- admissions @dhs.gov. You must provide receipts in order to be reimbursed for the luggage. Convenience charges and service fees are not reimbursable. Policy subject to change based on airline policies. This table will be used to determine reimbursement for NETC students who: 0� Drove or traveled by bus or train M Purchased tickets less than 21 days prior to course travel date 11� Did not purchase or show proof of non - refundable fare Y Took side trips or had extended stayovers STATE CEILINGS FOR 2010 National Emergency Training Center continued on next page 21 State Saturday Stayover No Saturday Stayover AK Alaska $ 1,000.00 $ :1,070.00 AL Alabama 400.00 440.00 AR Arkansas 360.00 430.00 AS American Samoa 2,350.00 2350.00 AZ Arizona 460.00 560.00 CA California 530.00 560.00 CO Colorado 450.00 460.00 CT Connecticut 240.00 260.00 DC District of Columbia 100.00 100.00 DE Delaware 160.00 160.00 FL Florida 350.00 400.00 GA Georgia 350.00 290.00 GU Guam 2,200.00 2,300.00 HI Hawaii 1,120.00 1,000.00 IA Iowa 450.00 390.00 ID Idaho 550.00 610.00 IL Illinois 300.00 330.00 continued on next page 21 W continued on next page State Sat urday Stayo No Saturday Stayover IN Indiana 3 310.00 KS Kansas 360.00 350.00 KY Kentucky 320.00 320.00 LA Louisiana 420.00 410.00 MA Massachusetts 230.00 320.00 MD Maryland 100.00 100.00 ME Maine 410.00 400.00 MI Michigan 410.00 390.00 MN Minnesota 480.00 550.00 MO Missouri 360.00 410.00 MP Saipan 2,710.00 2,900.00 M5 Mississippi " 360.00 380,00 MT Montana 660.00 650.00 NC North Carolina 270.00 320.00 NO North Dakota 580.00 690.00 NE Nebraska 450.00 420.00 NH New Hampshire 230.00 220.00 N1 New Jersey 170,00 170.00 NM New Mexico 440.00 510.00 NV Nevada 490.00 540.00 NY New York 250.00 275.00 OH Ohio 270.00 270.00 OK Oklahoma 380.00 380.00 OR Oregon 510.00 580.00 PA Pennsylvania 150.00 150.00 PR Puerto Rico 490.00 420.00 RI Rhode Island 230.00 240.00 SC South Carolina 380.00 380.00 SD South Dakota 530.00 540.00 continued on next page �tatPnr�at £max y��'rain[n�`�r ` State Saturday Stayover No Saturday Stayover TX Texas 450.00 420.00 UT Utah 500.00 520.00 VA Virginia 240.00 240.00 Vt Virgin Islands 1,000,00 990.00 VT Vermont 380.00 320.00 WA Washington 550.00 650,00 WI Wisconsin 340.00 300.00 WV West Virginia 200.00 200.00 WY Wyoming 670.00 620.00 1. Why must I be reimbursed electronically? Public Law 104 -134 mandates that after January 1, 1999, all Federal. payments shall be made by electronic funds transfer unless a waiver is obtained from the Secretary of the Treasury. 2. If my organization paid for my ticket, may I request that the reimbursement go to them? Due to increased restrictions by the receiving financial institutions, money should only be deposited into an account bearing your name.You may then reimburse your organization. 3. What if I don't have a checking account? The money can be deposited into a savings account. Please call the Admissions Office (301- 447 - 1.035) and we will send you a form to complete. If you don't have a checking or savings account, you MUST submit a letter stating that fact, and a check will be sent to your home address. However, your reimbursement may take up to 12 weeks. 4. How will I know when my reimbursement is deposited? The entry in an account may differ from bank to bank, but most likely it will be listed as "FED SALARY, FEM2, orTREAS" and will probably NOT have your name next to it. S. How long will it take for me to receive reimbursement? The reimbursement should be made to your account no later than 6 to 8 weeks from the course start date. If after 8 weeks you still haven't received your reimbursement, please call the Admissions Office at (301) 447 -1035 or e -mail us at nett- odmissions@ dhs.gov to check on the status of your claim. 6. What would delay my stipend being processed? Your stipend may not be processed because of not having any of the following: 1) your airline ticket; 2) itinerary with ticket number and payment made (ticket number pending is not acceptable); 3) POV information; 4) request from your organization for reimbursement; or 5) the appropriate direct deposit information. If you bank with a credit union, please have them confirm your routing and account numbers. 7. What would reduce my stipend claim? Your stipend might be reduced if you purchased a refundable, first- or business - class ticket; took side trips or had extended stays; or purchased your ticket within 21 days prior to the course travel date. 8. What if I am submitting an electronic airline ticket? You must submit the itinerary receipt (listing the ticket number and showing that payment was made) at registration. If the itinerary does not identify that the ticket is nonrefundable, you need to provide us with documentation that the ticket is either non- refundable or the cheapest fare available at the time you purchased your ticket. If you do not provide the documentation to us, we will only reimburse up to your State's ceiling amount. continued on next page 24 Matlohal Ent��n� �et� 9. Will I be reimbursed for the airfare if frequent flyer miles are used? Frequent flyer miles cannot be reimbursed because you would not be incurring out -of- pocket expenses. 10. What do I need to provide if I take a side /extended trip? If the cost is less than your State's ceiling amount, you will be reimbursed for the cost of the ticket. If the cost is higher than your State's ceiling amount, your reimbursement will be limited to your State's ceiling amount. 11. Do I receive reimbursement for parking, shuttles, and travel between my home and my local air- port? No, those expenses are part of the student's share of the stipend program. 12. Will I be reimbursed for my meals? No, that expense is also part of the student's share of the Stipend program. 13. What is the driving mileage allowance? Your reimbursement will be limited to the current POV Federal mileage allowance, or the State ceiling, WHICHEVER IS LESS. POV mileage is subject to validation. 14. What information should I bring when driving my POW You must show a picture ID (we recommend you bring two in case our security level is elevated), registration card, and have your odometer readings and license tag number PRIOR to receiving your room key. Some States do not require the registration to be in the vehicle. However, you must submit a copy of your POV registration to be eligible for a stipend. 15. What documentation do I need if I am driving my organizational vehicle and they want to be reim- bursed for my mileage? In addition to the information listed in question # 14, you also need a statement from your organization, on organization letterhead, stating that you are authorized to drive the vehicle and they would like you to receive reimbursement. If you carpool with another student, only one driver will be reimbursed, As stated in #2, the reimbursement will be made to your account. You will be respon- sible for reimbursing your organization. 16. What if I'm driving with family, and they will be using the car off campus while I'm at NETC? You. must register your car on campus prior to your family taking the car off campus or you will not be eligible for reimbursement.