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Home My WebLink About2010-01-20 PACKET 04.A.ii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 01 -20 -201 PREPARED BY Finance Administrative Services Ryan Schroeder ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST Accept and place on file the December 8, 2009 Economic Development Authority Minutes. STAFF RECOMMENDATION Accept and place minutes on file. BUDGET IMPLICATION BUDGETED AMOUNT ADVISORY COMMISSION ACTION DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ® ECONOMIC DEV. AUTHORITY 01 -12 -10 SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ®O T HER: EDA Minutes: December 8, 2009 ADMINISTRATORS COMMENT REVIEWED El El ACTUAL AMOUNT APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ z Date COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER WCouncil Items= Action Form - EDA Minutes.doc .CONOMIC AUTHORITY MINUTES December 8, 2009 Pursuant to due call and notice thereof, a regular meeting of the Economic Development Authority was held at Cottage Grove City Hall, 7516 80 St. S., Cottage Grove, Minnesota 55016 on the 8th day of December 2009. CALL TO ORDER The meeting was called to order at 7:30 a.m. by EDA President Bailey. ROLL CALL Members Present: Myron Bailey, EDA President Tony Jurgens, EDA Member Justin Olsen, EDA Vice President Paul Poncin, EDA Secretary/Treasurer Chris Reese, EDA Member Richard Remackel, EDA Member Members Absent: Craig Patterson, EDA Member Staff Present: Howard Blin, Community Development Director Jennifer Levitt, City Engineer Robin Roland, Finance Director Ryan Schroeder, EDA Executive Director Ken Smith, Communications Coordinator Jesse Swenson, Economic Development Coordinator Others Present: Bruce Anderson, Golf Manager Sue O'Connell, Assistant Golf Manager /Food and Beverage A motion was made by EDA Secretary/Treasurer Poncin to approve the November 10, 2009 Economic Development Authority minutes. Seconded by EDA Member Remackel, all present in favor. Economic Development Authority - Minutes December 8, 2009 Page 2 DEVELOPMENT UPDATE / BR &E UPDATE/ BUSINESS LEADS EDA Executive Director Schroeder gave the EDA a development update. 63 new home building permits have been issued thus far in 2009, which is on schedule. Total permit value through November 2009 is $40.6 million. Staff is working with PHM on a development agreement amendment, which will be brought to the EDA in January. The Home Depot auction is occurring this week and the minimum bid is $2.15 million. Staff met this week with Target, who has submitted plans for interior remodeling at its existing store, which will also include a small amount of exterior changes. Staff is preparing RFP's for the Cottage View and Langdon sites and those RFP's will go in front of the EDA at the January meeting. EDA Executive Director also shared the business leads that have occurred over the past month. Many of the contacts came from the ICSC conference that was attended. Staff has also recently met with a few potential retailers, which may or may not move forward in the coming year. TH 61 MEDIAN CLOSURES City Engineer, Jennifer Levitt, presented materials on MnDOT's plan for the re- paving of TH 61 from just south of 70 Street to US 10. This is considered a "bubble project" that may or may not move forward (project would be awarded in January 2010). The project includes a concrete overlay, 3 median closures, and 3 right turn lanes added south of Hwy 19. Staff and Council have made the recommendation to MnDOT that there only be 2 median closures. There would be no additional lanes added to TH 61. The project, if awarded, would begin in April 2010 with an end date of October 2010. This project should be completed before the Hastings Bridge construction begins. Staff will be working with MnDOT to schedule a public meeting with area businesses for late February to provide information on how the construction will affect their business. RIVER OAKS GOLF COURSE 2009 UPDATE Bruce Anderson, Golf Manager at River Oaks provided a year -in- review on the golf course. Rounds overall for 2009 were up, which was in part due to more high school tournaments (and an additional high school tournament has been set for 2010's season). In October there were only 11 playable days, which hurt the number of overall rounds for the year, but 2009 was still up over 2008. Banquets for 2009 were down from previous years; however staff has been working with East Ridge High School to schedule more banquets. In total, it is believed that the golf course did approximately $70,000 better than 2008. 2010 could be a difficult year because of the TH 61 closures. However, staff will be meeting this month to identify new and existing programs to expand on for 2010. Staff will also continue to strive to grow the game and get new people golfing. Staff has also been approved to start a beautification process in 2010, and will most likely start by updating the restrooms in the club house. Economic Development Authority - Minutes December 8, 2009 Page 3 EDA Member Jurgens asked if staff would add a few carts to the fleet each year since the carts are paid off. Golf Manager Anderson stated that the course would be moving to electric carts and those should all be purchased at the same time. EDA Member Jurgens followed -up by stating that the new sign for River Oaks should include some verbiage about being owned by the City of Cottage Grove. EDA Vice President Olsen asked if staff was using Facebook, Twitter, etc and to what extent. Golf Manager Anderson replied that staff has been using those types of social networking sites, but it has been a work in progress and is at the top of staff's list of things to work on for 2010. EDA President Bailey recommended that the incentive program be expanded to all City employees, which was seconded by EDA Vice President Olsen. They both also suggested that staff research discounted pricing for employees. RIVER OAKS COUPON EDA members reviewed a draft of a River season. Members suggested that the card a bar code for tracking purposes. Oaks Golf Course coupon to use in the upcoming be as thick as a credit card and also possibly include RESIDENTIAL LOT INVENTORY Community Development Director Blin provided the EDA with an overview of residential lots available throughout the City. As of November there are 203 available lots and units and of those 100 finished lots available for single family home construction. DEVELOPMENT DISTRICT MARKET GROWTH Economic Development Coordinator Swenson provided the EDA with an update on the Industrial Park and Gateway area market growth. The current City Council and EDA have established various initiatives for the coming year to expand the industrial and retail markets. QUIT CLAIM DEED Economic Development Coordinator Swenson asked the EDA to approve a quit claim deed for parcel (PID 21.027.21.31.0002) that would be moved from the EDA to the City. This piece of land is a storm pond off of TradeHome shoes and will remain tax exempt. A motion was made by EDA Vice President Olsen to approve the quit claim deed, seconded by EDA Member Reese, all present in favor. • t� Staff prepared a comparison of costs for holiday banners and holiday decorations to hang during the holiday season on street lights in the retail areas of town. This would be a 2011 Economic Development Authority - Minutes December 8, 2009 Page 4 budget expense that could possibly be partially funded by the EDA and business community. More details will be provided at the January EDA meeting. RELATIONSHIP BUILDING Staff provided the report for information. RED ROCK CORRIDOR COMMUNITY ADVISORY COMMISSION APPOINTMENTS Staff provided the report for information. MAY 2010 ICSC RECON EVENT Staff has registered for the May 2010 RECON event in Las Vegas, NV. EDA President Bailey, EDA Executive Director Schroeder, and Community Development Director Blin will be attending. There will be more discussion on whether or not the EDA purchases a booth for the event at upcoming EDA meetings. CALENDAR The EDA members were reminded of upcoming meetings and events. MISCELLANEOUS BUSINESS ITEMS EDA Executive Director Schroeder informed the EDA that the 3M Business Recognition Breakfast has been scheduled for March 16, 2010 and asked if we should invite the Hastings Chamber members this year and whether or not we should have the mayor's from each of the cities do a 3 -5 minute speech to the audience. Both ideas were confirmed by the EDA. ADJOURN EDA Secretary/Treasurer Poncin moved to adjourn the meeting. Seconded by EDA Member Remackel, all present in favor. The meeting adjourned at 9:12 AM. Respectfully Submitted, Jesse Swenson Economic Development Coordinator