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Home My WebLink About2010-01-20 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION PREPARED BY: COUNCIL AGENDA MEETING ITEM # DATE 01/20/2010 Engineering ORIGINATING DEPARTMENT Jennifer Levitt STAFF AUTHOR COUNCIL ACTION REQUEST: Consider adoption of a resolution approving final payment in the amount of $138,721.74 to Valley Paving, Inc. for 2008 Pavement Management Project. STAFF RECOMMENDATION: Adopt resolution and final payment. The contractor, Valley Paving, Inc. in accordance with the contract plans and specifications, has satisfactorily completed the work. ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED F PLANNING ❑ F ❑ F PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ F 1 ❑ PARKS AND RECREATION ❑ ❑ F ❑ HUMAN SERVICES/RIGHTS ❑ F F F ECONOMIC DEV. AUTHORITY ❑ F ❑ 1:1 ❑ ❑ ❑ MEMO/LETTER: Chad Setterholm, December 29, 2009. RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: F OTHER: Request for payment F,T Q . fgTw.7&JrC4J1TARTARff1ffl a0z RESOLUTION NO. 10- RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $138,721.74 TO VALLEY PAVING, INC. FOR 2008 PAVEMENT MANAGEMENT PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed, and WHEREAS, the total contract amount is $5,268,782.01 compared to the original contract amount of $4,909,814.24. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $138,721.74 be paid to Valley Paving, Inc., for 2008 Pavement Management Project. Passed this 20th day of January, 2010. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk 9 December 29, 2009 RE: Cottage Grove, Minnesota 2008 Pavement Management Project, Highlands Area, District B SEH No. COTTG0801.00 Ms. Jennifer Levitt City Engineer City of Cottage Grove Public Works 8635 West Point Douglas Road Cottage Grove, MN 55016 -3161 Dear Ms. Levitt: Enclosed are four copies of the final application for payment from Valley Paving, Inc. for the above reference project. Also enclosed are IC -134 forms, lien waivers, and Consent of Surety of Final Payment. The final construction cost of the project is $5,268,782.01. The original contract amount was $4,909,814.24 which was revised to $5,030,930.13 after the execution of Change Orders No. 1 through 3. The additional $237,851.88 was a result of the following additional work performed in the Highlands Area, District B: 1. Trail connection added from Indian Ave. So. to the trail corridor along power line easement. 2. Reconstruction of the trail section from Ideal Ave. So. to 68 Street Ct. So. 3. Additional trail added to North Ideal Park to access play area off of Ideal Ave. So. 4. Additional trail added to Highlands Park to access play area and ball -field east of Idsen Ave. So. 5. Correct existing drainage issue at the intersection of 75" Street So. and Inman Ave. So. 6. Additional concrete curb & gutter replacement, mainly in the project area north of 70 Street So. 7. Additional concrete valley gutters at intersections. 8. Soil corrections to the street sub -grade along Hydram Ave. So. 9. Additional restoration and erosion control work performed due to increased curb replacement, additional trail work, temporary seeding outside of growing dates, additional sod requested by school district along ball- field, and slope stabilization. The additional work identified above represents less than a 5% increase to the original contract amount. We have reviewed worked performed on this project on site with public works staff, and have found it to be acceptable. We therefore recommend approval of this final application for payment to Valley Paving, Inc. in the amount of $5,268,782.01. QECEIVE� Short Elliott Hendrickson inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 -5196 SEH is an equal opportunity employer I www.sehinc.com 1 651.490.2000 1 800.325.2055 1 651.490.2150 fax Ms. Jennifer Levitt December 29, 2009 Page 2 Please call me if you have any questions regarding this submittal for final payment. Chad E. Setterholm, PE Project Manager ces Enclosure s:\ aekko [[g \080IOOkonslmaion\paymen[ applications \0801 final payment letter to city.doc ` APPLICATION FOR PAYMENT NO. 10 -FINAL SEH No. A- COTTG0801.00 Contract tor: 2008 Pavement Management Project Highlands Area, District B City Project No. 08 -001 Location: Cottage Grove, Minnesota Contractor: Valley Paving, Inc. 8800 13th Avenue East Shakopee, MN 55379 Owner: City of Cottage Grove 7516 80th Street South Cottage Grove, MN 51S 16 For Period: 412212009 to 1113 0/2009 Date: 11130/09 SUMMARY: 1 Original Contract Amount 2 Change Order - ADDITION 3 Change Order - DEDUCTION 4 Revised Contract Amount 5 Value Completed to Date (Original Contract Work + Change Orders) -6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO: $ 4,909,814.24 $121,115.89 $ 5,030,930.13 $5,268,782.01 $ 5,268,782.01 $ 5,268,782.01 $ (5,130,060.27) $ 138,721.74 Contractor's Affidavit The undersigned Cont meter hereby swears under penalty of perjury that 1) all previous progress payments received from the Owner on account of work performed under the Contract referred heretofore have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for Payment under said contract and 2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and clear ll liens, c aims, security interests and encumbrances. Contractor. VALLEY P G Richard A.Carron, Pres. 12/18/09 re name & toe ate COUNTY OF Scott ) STATE OF SS hhMN ) Before me on this 1 $t il'ay of Dec 20 09 , 1e onallyappearedRlCYLarCJ. A, Carr0 5nown to be, who being duly swom did depose and say that he/she is the Pre S . the ntractor above mentioned, [ha[ he /she executed this Application for Payment and Affidavit on behalf of said Contractor and that all of the statement ontain the e o ect, at cete.`� My commission expires: 1 / 31 / 2 010 CARD} J. JOHNSON- KADRLIK 6 YPUBUC- MINNESOTA (Nora ' � My Commission Expires Jan, 31, 2010 The undersigned has checked the Contractors Application for Payment shown above. A part of this Application is the Contractors Affidavit stating that all previous payments to him/her under this contract have been applied by him/her to discharge in full all of his/her obligations in connection with the work by all prior Applications for Payment. Recommended for approval by: Approved by Owner: CITY OF COTTAGE GROVE gnature) .i �� a �srgnature Specified Contract Completion Date: October 15, 2008 Chad E. Setterholm, PE, Project Manager 12/16/2009 To r e a e ,}inn --ke.r Lavi�C� rice. r� t� (name Ac title (date) name ht e ate 3535 Vadnals Center Drive CGH St. Paul. MN 551 in CoverPo 4o. Item Contract Unit Current Quantity Amount Unit Quantity Price Quantity to Date to Date MOBILIZATION LUMP SUM 1 $97,900.00 1 $97,900.00 FIELD OFFICE LUMP SUM 1 $3,854.54 1.66 $6,398.54 1 CLEAR TREE 56 $78.00 112 $8,736.00 1 GRUB TREE 56 $78.00 107 $8,346.00 i CLEAR AND GRUB ACRE 0.5 $3,000.00 1 REMOVE CURB AND GUTTER LIN FT 22350 $3.30 36490 $120,417.00 'REMOVE CMP & RCP PIPE (STORM) LIN FT 761 $9.21 769 $7,082.49 REMOVE WATER MAIN LIN FT 205 1 $7.17 157 $1,125.69 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 180 $8.81 1831 $16,131.11 REMOVE BITUMINOUS PAVEMENT - STREET AND BIKE i TRAIL SO YD 4854 $2.07 1516 $3,138.12 REMOVE CONCRETE PAVEMENT SO YD 2100 $8.81 2014 $17,743.34 ! REMOVE CONCRETE WALK SO FT 3326 $1.10 3385 $3,723.50 1 REMOVE CONCRETE VALLEY GUTTER EACH 5 $600.00 5 $3,000.00 '. REMOVE CATCH BASIN OR MANHOLE (STORM) EACH 15 $214.82 13 $2,792.66 REMOVE PEDESTRIAN CURB RAMP EACH 4 $122.00 10 $1,220.00 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 960 $4.10 3586 $14,702.60 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 2196 $2.50 907 $2,267.50 SALVAGE & INSTALL CONCRETE PIPE STORM SEWER LIN FT 30 $25.57 30 $767.10 SALVAGE HYDRANT EACH 13 $629.11 13 $8,178.43 SALVAGE CASTING (STORM) EACH 9 $110.16 4 $440.64 SALVAGE & INSTALL 24' RCP FES EACH 1 $1,227.51 1 $1,227.51 ! SALVAGE & INSTALL CASTING (STORM) EACH 95 $275.00 169 $46,475.00 SALVAGE & INSTALL CASTING (SANITARY) EACH 301 1 $275.00 223 $61,325.00 SALVAGE & INSTALL FENCE LIN FT 460 $17.87 40 $714.80 SALVAGE & INSTALL SIGN EACH 41 $127.95 16 $2,047.20 SALVAGE & INSTALL SPRINKLER SYSTEM (RESIDENTIAL) LIN FT 1200 $6.30 963 $6,066.90 SALVAGE & INSTALL SPRINKLER SYSTEM (COMMERCIAL) LIN FT 500 $5.63 78 $4,391.40 SALVAGE & INSTALL LIGHT POLE EACH 17 $290.53 2 $581.06 ABANDON WATER MAIN LIN FT 5131 $3.37 5058 $17,045.46 ADJUST CASTING (CLEANOUT) EACH 1 $255.74 1 $255.74 COMMON EXCAVATION (P) CU YD 11191 $9.74 13359.1 $130,117.63 SUBGRADE EXCAVATION (P) CU YD 300 $15.00 382 $5,730.00 SALVAGE TOPSOIL (4 ") (P) CY 1502 $6.00 1952 $11,712.00 PLANTING TOPSOIL (CV) CU YD 60 $37.00 51.85 $1,918.45 TOPSOIL BORROW (CV) CU YD 8665 $9.00 3379 $30,411.00 SELECT TOPSOIL BORROW (CV) CU YD 9915 $15.25 4588.91 $69,980.88 LABORER HOUR 360 $60.00 148.06 $8,883.60 3 CY FRONT END LOADER HOUR 180 $110.00 258 $28,380.00 3 CY BACKHOE HOUR 180 $125.00 76.7 $9,587.50 STREET SWEEPER (WITH PICKUP BROOM) HOUR 100 $125.00 203 $25,375.00 CALCIUM CHLORIDE SOLUTION GAL 2500 $1.36 WATER FOR DUST CONTROL MGAL 650 $12.00 728 $8,736.00 AGGREGATE BASE CL. V - 100% CRUSHED (LIMESTONE) (FOR DRIVEWAYS) (CV) TON 1110 $22.00 500 $11,000.00 AGGREGATE BASE PLACED, SALV. BIT. & CL. 5 (P) (CV) CY 10095 $9.50 10645 $101,127.50 AGGREGATE BASE PLACED, STOCKPILED CY 4542 $6.50 4542 $29,523.00 PULVERIZE BITUMINOUS PAVEMENT (P) (10 ") SO YD 219560 $1.05 219560 $230,538.00 SAW & SEAL BITUMINOUS JOINT LIN FT 77615 $1.11 53877 $59,803.47 TYPE LV 3 WEARING COURSE MIXTURE TON 16620 $40.43 19137.87 $773,744.08 TYPE LV3 NON WEARING COURSE MIXTURE TON 21380 $38.63 735.03 22485.04 $868,597.10 TYPE MV 3 WEARING COURSE MIXTURE TON 4810 $39.43 4838.49 $190,781.66 TYPE MV 3 NON WEARING COURSE MIXTURE TON 6415 $39.40 5477 $215,793.80 TYPE LV 4 WEARING COURSE MIXTUIRE (TRAILS & DRIVEWAYS) TON 2017 $49.40 2876.89 $142,118.37 BITUMINOUS MATERIAL FOR TACK COAT GAL 11085 $271 125 10275 $23,735.25 A 3535 Vadnais Center Drive SEH St. Paul, MN 55110 Detail No. Item Contract Unit Current Quantity Amount Unit Quantity Price Quantitv to Date to Date 4 CRUSHED ROCK PIPE BEDDING MATERIAL TON 250 $21.49 68 $1,461.32 i 12" RCP SEWER, CLASS V, DESIGN 3006 LIN FT 914 $23.53 649 $15,270.97 i 15" RCP SEWER, CLASS V, DESIGN 3006 LIN FT 123 $25.57 51 $1,304.07 ' 18" RCP SEWER, CLASS V, DESIGN 3006 LIN FT 25 $27.62 76 $2,099.12 t 24" RCP SEWER, CLASS IV, DESIGN 3006 LIN FT 104 $37.85 66 $2,498.10 1 12" RC APRON EACH 2 $956.45 1 18" RC APRON EACH 6 $1,094.54 3 $3,283.62 24" RC APRON EACH 1 $1,636.69 1 $1,636.69 ! 6" PVC SANITARY SEWER SERVICE PIPE, SDR 26 LIN FT 1761 $9.93 155 $1,539.15 t 8" X 6" PVC WYE EACH 10 $214.82 10 $2,148.20 l 8" PVC SANITARY PIPE SEWER SPOT REPAIR,SDR 35 LIN FT 125 $90.01 124 $11,161.24 8" PVC SANITARY PIPE SEWER, SDR 35 LIN FT 10 $37.85 10 $378.50 i CURED IN -PLACE PIPE LINER FOR 9" VCP (MH TO MH) LIN FT 1205 $34.32 1205 $41,355.60 CURED IN -PLACE PIPE LINER FOR 9" VCP (SPOT ' REPAIR) LIN FT 50 $246.87 49 $12,096.63 V CONNECT TO EXIST. SANITARY MANHOLE EACH 4 $1,534.40 3 $4,603.20 CONNECT TO EXIST. SANITARY SERVICE EACH 48 $583.06 10 $5,830.80 i RECONSTRUCT MANHOLE (SANITARY) LIN FT 123.5 $279.27 88.45 $24,701.43 6" GATE VALVE AND BOX EACH 39 $997.38 39 $38,897.82 8" GATE VALVE AND BOX EACH 1 $1,068.96 1 $1,068.96 ! 12" GATE VALVE AND BOX EACH 3 $2,045.86 2 $4,091.72 :. 16" BUTTERFLY VALVE AND BOX EACH 8 $2,250.46 9 $20,254.14 FURNISH AND INSTALL HYDRANT EACH 24 $2,260.69 24 $54,256.56 CONCRETE HYDRANT PAD EACH 24 $275.00 24 $6,600.00 1" CORPORATION STOP EACH 96 $249.60 91 $22,713.60 CONNECT TO EXISTING WATER MAIN EACH 17 $1,350.29 16 $21,604.64 r CONNECT TO EXISTING WATER SERVICE EACH 110 $160.60 91 $14,614.60 i ADJUST HYDRANT LIN FT 20.5 $312.00 27 $8,424.00 ADJUST VALVE BOX EACH - 97 $165.25 70 $11,567.50 ! REPAIR GATE VALVE BOX LIN FT 25 $112.52 263 $29,592.76 12" X 12" WET TAP EACH 1 $4,552.04 1 $4,552.04 24" X 12" WET TAP EACH 2 $4,705.52 1 $4,705.52 30" STEEL CASING PIPE - JACKED LIN FT 90 $280.40 110 $30,844.00 1" COPPER SERVICE PIPE, TYPE K LIN FT 2220 $11.97 301 $3,602.97 6" WATER MAIN DUCTILE IRON CL 52 LIN FT 5154 $18.93 5321 $100,726.53 8" WATER MAIN DUCTILE IRON CL 52 LIN FT 16 $25.06 5 $125.30 12" WATER MAIN DUCTILE IRON CL 52 LIN FT 31 $35.81 17 $608.77 16" WATER MAIN DUCTILE IRON CL 50 LIN FT 6745 $40.71 6727 $273,856.17 24" WATER MAIN DUCTILE IRON CL 50 LIN FT 36 $71.09 4" RIGID INSULATION SO YD 1020 $25.37 640.36 $16,245.93 DUCTILE IRON FITTINGS EPDXY COATED (COMPACT) POUND 12237 $4.80 13534 $64,963.20 CASTING ASSEMBLY, R -3290 VB EACH 6 $495.00 8 $3,960.00 CONSTRUCT CB, TYPE CB (48" DIA) LIN FT 36 $233.23 13.00 $3,031.99 CONSTRUCT CB, TYPE CBMH (48" DIA) LIN FT 39 $175.96 21.04 $3,702.20 Construct CB, Type CBMH (60" DIA) LIN FT 5 $398.95 CONSTRUCT DRAINAGE STRUCTURE, TYPE STMH LIN FT 4 $317.11 4.2 $1,331.86 CONNECT TO EXISTING STORM SEWER EACH 18 $889.96 12 $10,679.52 RECONSTRUCT MANHOLE OR CATCH BASIN (STORM) LIN FT 14.4 $347.80 65.2 $22,676.56 CONCRETE CURB & GUTTER DESIGN B612 (HIGHLANDS PARKNG LOT) LIN FT 1800 $8.81 1463 $13,065.23 CONCRETE CURB & GUTTER DESIGN 6618, HAND- PLACED LIN FT 1200 $15.41 1006 $15,502.46 CONCRETE CURB & GUTTER DESIGN, SURMOUNTABLE (HAND PLACED) LIN FT 14140 $13.54 4133 26174.5 $354,402.73 CONCRETE CURB & GUTTER DESIGN, SURMOUNTABLE (MACHINE PLACED) LIN FT 7746 $8.56 -4000 9812 $83,990.72 CONCRETE DRIVEWAY APRON (8" THICK) (HIGH EARLY) SO YD 45 $57.78 219 $12,653.82 6" CONCRETE PAVEMENT - DRIVEWAY (HIGH EARLY) SO YD 1315 $41.00 1460 $59,860.00 -A 3535 Vadnais Center Drive $EH St. Paul, MN 55110 Detail to. Item 10 7 108 10 9 11 0 Contract Unit Current Quantity Amount Unit Quantity Price Quantitv to Date to Date 8" CONCRETE PAVEMENT - DRIVEWAY (HIGH EARLY) SO YD 205 $47.54 132 $6,275.28 8" CONCRETE VALLEY GUTTER (HIGH EARLY) SO YD 560 $48.36 153.69 1016.69 $49,16713 6" CONCRETE WALK SO FT 7481 $3.25 3504 $11,388.00 PEDESTRIAN CURB RAMP W/ TRUNCATED DOMES EACH 18 $438.00 29 $12,702.00 CONCRETE PAD (PINE TREE VALLEY PARK) - 4" THICK SO FT 250 $7.00 250 $1,750.00 4" PVC CONDUIT (UTILITY CROSSING) LIN FT 220 $7.60 264 $2,006.40 REMOVE LIGHT BASE EACH 1 $950.00 1 $950.00 SALVAGE LIGHTING UNIT EACH 1 $341.50 1 $341.50 LIGHTING UNIT, TYPE SPECIAL EACH 4 $1,411.85 4 $5,647.40 LIGHT BASE, DESIGN SPECIAL EACH 4 $575.95 6 $3,455.70 1" NONMETTALIC CONDUIT, SCH. 40 LIN FT 450 $4.54 450 $2,043.00 UNDERGROUND WIRE, 1 CONDUCTOR NO. 10 LIN FT 1425 $0.97 1425 $1,382.25 LIGHTING CONTROL IMPROVEMENTS LUMP SUM 1 $1,529.07 1 $1,529.07 TRAFFIC CONTROL LUMP SUM 1 $5,019.32 0.1 1 $5,019.32 PAVEMENT MESSAGE (LT ARROW) POLY PREFORM EACH 1 $408.00 1 $406.00 PAVEMENT MESSAGE (FIT ARROW) POLY PREFORM EACH 2 $408.00 2 $816.00 4" SOLID LINE WHITE - PAINT (LATEX) LIN FT 12763 $0.20 12476 $2,495.20 4" DOUBLE SOLID YELLOW - PAINT (LATEX) LIN FT 8785 $0.30 8681 $2,604.30 12" SOLID LINE WHITE - POLY PREFORMED LIN FT 324 $22.00 202.4 $4,452.80 24" SOLID LINE WHITE - POLY PREFORMED LIN FT 42 $44.00 42 $1,848.00 PAVEMENT MARKING (HANDICAP SYMBOL) EACH 2 $153.00 5 $765.00 F & I TREE, 2" DECIDUOUS EACH 37 $307.41 51 $15,677.91 F & I TREE 6' HT. CONIFEROUS EACH 19 $307.41 2 $614.82 BALE CHECKS EACH 50 $21.50 SILT FENCE, PREASSEMBLED LIN FT 13800 $1.01 14870 $15,018.70 STORM DRAIN INLET PROTECTION LUMP SUM 1 $5,519.03 1 $5,519.03 EROSION CONTROL BLANKET, CAT. 2 BO YD 195 $1.02 7157 $7,300.14 SODDING SQ YD 500 $8.19 4832 $39,574.08 HYDROSEEDING (TYPE 260) SO YD 36400 $0.31 44244 $13,715.64 HYDROSEEDING (TYPE 270) SO YD 33600 $0.31 7293 64163 $19,890.53 TELEVISION SANITARY SEWER LIN FT 1 54100 1 $0.42 50789 $21,331.38 TOTAL WORK COMPLETED TO DATE $5,147,666.12 A 3535 Vadnais Center Drive SEH St. Paul, MN 56110 Detail PROJECT PAYMENT STATUS OWNER: CITY OF COTTAGE GROVE City Project No. 08 -001 SEH No. A- COTTG0801.00 CHANGE ORDERS No. Date Description Amount 1 6/24/2008 See attached C.O. #1 as approved by Council 1 $ 15,001.15 2 8/25/2008 See attached C.O. #2 as approved by Council $ 86,874.42 3 11/18/2008 See attached C.O. #3 as approved b Council $ 19,240.32 3 Total Change Orders 1 $ 121,115.89 PAYMENT SUMMARY No. From To Completed Retainacie Pavment 1 4/14/08 5/2/08 $ 375,796.66 $ 18,789.83 $ 357,006.83 2 5/2/08 5/29/08 $ 419,690.05 $ 20,984.51 $ 398,705.54 3 5/29/08 6/20/08 $ 618,885.94 $ 30,944.29 $ 587,941.65 4 6/20/08 7/18/08 $ 976,619.36 $ 48,830.97 $ 927,788.39 5 7/18/08 8/15/08 $ 596,318.93 $ 29,815.95 $ 566,502.98 6 8/15/08 9/12/08 $ 1,105,374.21 $ 55,268.71 $ 1,050,105.50 7 9/12/08 10/15/08 $ 845,854.12 $ 42,292.70 $ 803,561.42 8 10/15/08 12/4/08 $ 97,875.75 $ 171,380.73 $ 269,256.48 9 12/4/09 4/22/09 $ 171,768.00 $ 2,576.52 $ 169,191.48 10* 4122/09 11/30/09 $ 60,598.99 $ 78,122.75 $ 138,721.74 Final Total: $5,268,782.01 $0.00 $ 5,268,782.01 Material on Hand Total Amount Earned $ 5,268,782.01 Ori inal Contract $ 4,909,814.24 Retainage Pay No. 10 (Final) $ IChange Orders is 121,115.89 Total Payment to Date $ 5,268,782.01 1 Revised Contract 1 $ 5,030,930.13 3535 Vadnais Center Drive SEH St. Paul, MN 55110 PmtStatus