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Home My WebLink About2009-12-16 PACKET 04.A.ii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 12/16/200 11 PREPARED BY Finance Administrative Services Ryan Schroeder ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST Accept and place on file the November 10, 2009 Economic Development Authority Minutes. STAFF RECOMMENDATION Accept and place minutes on file. BUDGET IMPLICATION _ BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ® ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: OT HER: EDA Minutes: November= 10, 2009 ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER http:// 156 .142.9.2 /intranet/Administration Forms /City Council Action Form - Read Only.doc ECONOMIC DEVELOPMENT AUTHORITY MINUTES November 10, 2009 Pursuant to due call and notice thereof, a regular meeting of the Economic Development Authority was held at Cottage Grove City Hall, 7516 80`" St. S., Cottage Grove, Minnesota 55016 on the 10th day of November 2009. CALL TO ORDER The meeting was called to order at 7:31 a.m. by EDA President Bailey. ROLL CALL Members Present: Myron Bailey, EDA President Tony Jurgens, EDA Member Justin Olsen, EDA Vice President Craig Patterson, EDA Member Paul Poncin, EDA Secretary/Treasurer Chris Reese, EDA Member Richard Remackel, EDA Member Members Absent: None Staff Present: Howard Blin, Community Development Director Joe Fischbach, Management Analyst Ryan Schroeder, EDA Executive Director Ken Smith, Management Analyst Jesse Swenson, Management Analyst Others Present: Jon Avise, South Washington County Bulletin A motion was made by EDA Secretary/Treasurer Poncin to approve the October 13, 2009 Economic Development Authority minutes. Seconded by EDA Member Jurgens, all present in favor. Economic Development Authority - Minutes November 10, 2009 Page 2 EDA Executive Director Schroeder gave the EDA a development update. 60 new home building permits have been issued thus far in 2009. It is anticipated that about 5 or so more will come in before yearend. HealthPartners has begun the interior buildout of the lower half of the Integrity Dental building. The HealthPartners facility will be 4,775 square feet. EDA Executive Director also shared the business leads that have occurred over the past month. Many of the contacts came from the ICSC conference that was attended. EDA President Bailey requested that the list be purged. EDA President Bailey also requested that an existing lot count be provided to the EDA at the December meeting. ICSC CONFERENCE FOLLOW UP EDA President Bailey, EDA Executive Director Schroeder, Community Development Director Blin and EDA Member Patterson attended the October 28 -30 conference in Chicago. They had approximately 13 prearranged meetings set up and met informally with numerous other attendees. A new economic development webpage was set up prior to attendance of the conference. EDA members were encouraged to view it and provide feedback to staff. About 100 tote bags were given out but the historic playing cards were the big hit to attendees of the booth. It was suggested that a map be displayed next time with Cottage Grove's proximity to the airport, Mall of America, Minneapolis and St. Paul. On the same map include household income and other demographics. Many attendees commented that they liked the backdrops. EDA Secretary/Treasurer Poncin suggested that we enhance the golf coupons that were given out. Staff will bring samples to the December EDA meeting. The consensus was that the event was successful and we should build upon it. There have been businesses that have shown interest in Cottage Grove but could not find the right site to suit their needs. The EDA suggested that a request for proposal (RFP) document be put together by staff to gauge the level of interest out there for potential development on 3 sites; the CottageView site, the Home Depot site and the Langdon area. A motion was made by EDA Secretary/Treasuruer Poncin directing staff to begin putting an RFP together. Seconded by EDA Member Reese, all present in favor. Staff went over other conferences and events that staff or members of the EDA could attend to continue building relationships. The EDA discussed whether representatives should be sent to the ICSC conference in Las Vegas in May 2010. It was the consensus of the EDA that 4 people should attend. If registration occurs by December 3r there is a price break. The details of whether to get a booth, staff a table or have meetings elsewhere will be decided at a later date. A motion was made by EDA Vice President Olsen to authorize staff to register 4 people for the ICSC conference in Las Vegas. Seconded by EDA Secretary/Treasurer Poncin, all present in favor. NORTHMARQ COMPASS REPORT / RETAIL HOME Staff provided the report for information. Economic Development Authority - Minutes November 10, 2009 Page 3 RED ROCK STATION PLANNING Community Development Director Blin provided an overview of the Red Rock Station area planning timeline. Hay Dobbs was selected as the consultant for the project. The EDA will see this item several times over the next 18 months. ACCEPTANCE OF DONATION Gerry Herringer donated $500 to help defray costs of the ICSC conference in Chicago. A motion was made by EDA Secretary/Treasurer Poncin to accept the donation. Seconded by EDA Vice President Olsen, all present in favor. GATEWAY POND The pond design has changed so EDA members were given updated schematics for their information. CALENDAR The EDA members were reminded of upcoming meetings and events. MISCELLANEOUS BUSINESS ITEMS EDA Vice President Olsen requested information about golf course performance now that the 2009 season is winding down. EDA President Bailey requested that prices for holiday banners be brought to the EDA for their December meeting. ADJOURN EDA Vice President Olsen moved to adjourn the meeting. Seconded by EDA Secretary/Treasurer Poncin, all present in favor. The meeting adjourned at 8:44 AM. Respectfully Submitted, Joe Fischbach Management Analyst