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HomeMy WebLinkAbout2009-12-16 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 12/16/09 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Approve the Bonestroo, S.E.H. and WSB 2010 Rate Schedule for municipal services. STAFF RECOMMENDATION Staff recommends approval of the Bonestroo, S.E.H and WSB 2010 Rate Schedule for municipal services. ADVISORY COMMISSION ACTION DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY El REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: Jennifer Levitt, December 10, 2009, Bonestroo -- 2010 Rate, S.E.H -- 2010 Rate, and WSB -- 2010 Rate. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS l i-dk City Administrator Date COUNCIL ACTION TAKEN: E]�APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Jennifer M. Levitt, P.E., City Engineer Date: December 10, 2009 Re: Bonestroo, S.E.H., WSB — 2010 Rate Schedule Background /Discussion: The City currently has municipal engineering contracts with both Bonestroo and Short Elliott Hendrickson (S.E.H.), Inc. The professional services agreement contains the billing rate schedule in Appendix E, which is amended annually. The City is also working with WSB for professional services, which is project specific for the Lehigh and TH95 project and does not utilize the same contract as Bonestroo and S.E.H. All three engineering firms have proposed a zero percent increase for engineering services for 2010. All three firms acknowledge the challenging economic times; especially those faced by cities and are committed to providing engineering services at their 2009 rates. All three firms in 2009 did not raise their rates either. Recommendation: Staff recommends approval of the Bonestroo, S.E.H. and WSB 2010 Rate Schedule for municipal services. December 8, 2009 RE: City of Cottage Grove, Minnesota Proposed 2010 Hourly Billing Rates. TCOTTO0000:00 HH000 Ms. Jennifer Levitt PE City Engineer City of Cottage Grove 8635 W. Point Douglas: Rd. Cottage Grove; MIDI 55016 Dear Ms. Levitt:' SEH continues to implement ways in which we can exceed your expectations with value -based pricing and service to help you mitigate the effects of the current economic climate. Like you, we continue looking for ways to work more efficiently while providing the multidisciplined, technical support our clients depend.on. We anticipated that State funding for local government aid will continue to be a struggle in 2010 and therefore propose to submit our 2010 hourly rates with no increase from the previous year. The hourly rates are noted on the attached billing rate schedule along with the current expense schedule for 2010. SEH believes these are unusual times. We also believe these are times when it is even more important we not lose sight of overall value, support, and service, while focusing on the short term price fag. We believe we bring significant "value" to your team and continually strive to apply "value added" assistance that does not always show up in the price tag: A good example is our Financial Assistance Team (FAT) which can help provide access to funding programs available to our clients, As we continue to look to the future, there are certain truths that do not change; for example; the adage you get what you pay for rings time; even in economic downturns. We are advising our clients to be mindful of the value they receive from their professional consultants — value that may extend beyond a billing cycle, even after the dust of a construction project settles. Thank you for the opportunity to continue serving the City of Cottage Grove. We believe that we will "set the value bar" for service you receive as we complete the infrastructure reconstruction project with you, and projects thereafter. We look forward to working with you again in 2010. Respectfully submitted, Chad E. Setterholm, PE Project Manager/ Associate 2010 Hourly Billing Rates c: Lynn Howe, SEH x: CiekV NNI@ 4rmmnn \cmarvu:IxA2Q16rntisiM1illinp r wa.dw Short Elliott Hendrickson Inc,, 3535'Vadnais Center Drive, St. Paul; MN 55110-5196 SEH is an equal opportunity employer I www.sefiinc.com 1 651.490,2000. 1 .. 800.325.20SS 1 651,490.2150 fax F'1 ,r • s I. 9 Classification Rate(' Office Staff Principal Project Manager Project Engineer /Architect/Planner /Scientist Staff Engineer /Architect/Planner /Scientist Lead Technician Senior Technician Technician Associate Technician. Word Processor General Clerical Graphic Designers F ield Staff Lead Project Representative Sr. Project Representative Project Representative Survey Party Chief Survey Instrument Operator Survey Assistant t The actual rate charged is dependent upon the hourly rate of the employee assigned to the project The rates shown are subject to change: Effective: Januaiy 1, 2010 Expires: December'31 2010' l:{ hii\C M1COt1yl COntinFn \Cnnlrafts120lOftntes4lnnily billable Mes2010.dec seh 2010 hourly billable cost range I . page f Billable $133.80'- $192,20 $109.80- $178.50 $95.90 - $164.00 $83.70- $130.00 $84,90 - $132:00 $81.30 - $112.50 $60.05- $102.00 $53.90 - $76.25 $56.00 - $82.65 $49.75 - $82.65 $75.20- $102:80 $91,90- $139.00 $88.40- $123.70 $66.95 - $106.00 $75.25`- $137.45 $64:40- $80.30 $47.40 - $78.30 SEH Schedule of Expenses Vehicle Mileage Rates All Vehicles $0.50 /milel Vehicle Allowance Costs Survey Vehicle $4.50 /hour t $0.50 1mile Computer Equipment Total Station with AutoLock $20.00/hour Total Station without AutoLock $10.00 /hour Global; Positioning System (GPS) $25.00 /hour Other expenses for additional items maybe required by the Owner to fulfill the terms of a specific authorization Traffic Counter $25.00 /unit/count Video Camera $4,00/hour plus tape Boat Rental $100.00 /day ATV Rental $100.00 /day Snowmobile Rental $100.00 1day Wastewater Sampler $340.00 1week Evaluation Equipment' Gas Meter $20.00 /day Tooke Gauge (Paint Identification) $20.00 /day (2) ' UT Gauge (Metal Thickness) $20.00 /day {2) Elcometer (Adhesion Strength) $20.00 1day( Dry Film Thickness Gauge $12.00 /day (2) Nuclear Density Tester $200,00 /week' Flow Meters $75.00 /week Safety Equipment Includes: Tripod/Retriever System; Belts; Lanyards $30.001day (2) Current IRS Rate t On projects extending one (1) week or longer, this cost represents weekly rates, Effective: January 1 2010 Expires: December3l:2010 SEH seh schedule of expenses I. page 1 Identifiable Reproduction and Fteprographic Costs ( 1)(2) I@ Item 8 11x17 Large Format Per Item Black/White Co 08 29 2.00 Color Co .71 1.52 M Iar 5.00 Vellum -- - 2.00 Scanning ( impression) .05 CD Copy 3:00 Lamination 2.00 3.50 3.50SF Laminated Foamcore ( up to 30 "x42 " "} 40.00 Laminated Foamcore (larger than 40 75.00 Binding (wire) 4.50' Binding (bomb) 4.00: 3-Ring Binder 1/2" I" T' 1 3" 4" Cost 4.60 5d0 6.04 7.62 11.30 Tabs (white) 20 Tabs,(SEH) .29 Machine = Foldin .02' Covers Custom SEH! .15' .11 Trimming .25 Mailing/Processing UPS or USPS rates try Prices include operator time, r 2) Prices denote single -sided printing. r3) Standard stock; white paper used for pricing. Prices are subject to change on quarterly basis and may not accompanied' by immediate notification. Effective: January 1, 2010 Expires: December 31 2010 seh schedule of expenses I.. page 2. 2335 Highway 36 W St. Paul, MN 55113 Tel 651- 636 -4600 Fax 651- 636 -1311 November 9, 2009 Jennifer Levitt, PE R E�EI�Ep IMM City of Cottage Grove 8635 West Point Douglas Road South Cottage Grove, MN 55016 -3318 RE: 2010 Rate Schedule Dear Jennifer: www.bonestroo.com First and foremost we would like to take this opportunity to say thank you for allowing us to provide you with our professional services over the past year. Your continued commitment is greatly appreciated. With the increasing challenges being brought on to cities by the existing economic conditions, together with the severe drop in local government aid, we are proposing to have a zero percent increase in our rate schedule for 2010. We understand the difficult situation Cottage Grove is experiencing. With resources being tight for everyone, we will continue to work to provide the best value solutions for your particular needs. We are committed to keeping our technical capabilities innovative and efficient. We highly value our relationship with you and will continue to focus our efforts on providing Cottage Grove with high quality service. Please do not hesitate to contact us with any questions. We look forward to working with you in 2010. Sincerely, BONESTROO Ml Mike Boex, PE 2010 RATE SCHEDULE Classification Senior Principal Principal Specialist* Project Manager Senior Geologist Senior Engineer) Scientist I Architects (Landscape Architect I Planner Architect I Landscape Architect Land Surveyor Engineer I Planner I Scientist I Geologist Designer I GIS I Landscape Designer (Graphics Engineering Technician I Senior Project Technician Project Technician Field Supervisor Crew Chief Inspector Survey Technician GPS Survey Equipment Total Station Equipment GIS Workstation Equipment GPS Submeter Unit (per use) Flow Meter (per week) Air Detection Equipment (per half day) 2010 $ 122.00 - $ 155.00 $ 116.00 - $ 145.00 $ 107.00 - $ 222.00 $ 112.00 - $ 140.00 $ 125.00 $ 149.00 $ 107.00 - $ 140.00 $ 97.00 - $ 116.00 $ 85.00 - $ 144.00 $ 81.00 - $ 116.00 $ 81.00 - $ 101.00 $ 63.00 - $ 96.00 $ 4100 - $ 65.00 $ 86.00 - $ 132.00 $ 66.00 - $ 104.00 $ 65.00 - $ 90.00 $ 45.00 - $ 65.00 $ 38.00 $ 28.00 $ 22.00 $ 80.00 $ 200.00 $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners and Market Analysts. These rates are adjusted annually in accordance with the normal review procedures of Bonestroo. WS &Associates, Inc. November 23, 2009 Infrastructure. 1 Engineering 1 Planning 1 Construction. Ms. Jennifer Levitt, PE City Engineer City of Cottage Grove 7516 80th Street South Cottage Grove, MN 55016 -3161 Re: 2010 Rate Schedule Dear Ms. Levitt: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763- 541 - .4800 Fax: 763-541-1700 On behalf of WSB & Associates, Inc., I would like to thank the City of Cottage Grove for utilizing our firm for consulting engineering services in 2009. We very much appreciate the opportunities we have been provided and look forward to working with you and your staff on upcoming projects in 2010. We are pleased to inform you that WSB & Associates, Inc. has made a decision to hold our 2010 fee schedule at the same rates that we provided in 2009 and 2008. This is unprecedented for our firm, but is a decision we feel strongly is in the best interests of our clients. WSB has worked hard to reduce costs in all of our fixed expenses and has found efficiency and technology solutions to hold our costs flat for 2010. Our billing rates continue to include all miscellaneous costs associated with word processing, mileage, cellular phones, reproduction, and mailing, which provides for easy -to- understand invoicing. Our 2010 fee schedule is attached. It is important to note that while we are holding our costs down, we are improving our company at the same time. This year we have improved our grant solicitation process to help you find financial resources, developed interactive Issue Tracker software for tracking projects and tasks, improved construction administration training, expanded our WSB University program and enhanced each of our service areas. We continue to concentrate on providing technical expertise while focusing on customer service and value. Please contact me at (763) 763 - 287 -7192 if there is anything we can do to improve our service to you. Sincerely, /enc Minneapolis I St. Cloud Equal Opportunity Employer Sr. Project Manager /Sr. Project Engineer $121.00 Project Manager II /Project Engineer III /Engineering Specialist IV $112.00 Project Manager /Project Engineer II /Engineering Specialist III $105.00 Project Engineer /Registered Land Surveyor /Engineering Specialist II $96.00 Graduate Engineer II /Engineering Specialist I /Sr. Construction Observer $86.00 Graduate Engineer /Engineering Technician V /Construction Observer $76,00 Engineering Technician IV /Scientist III $68.00 Engineering Technician III /Scientist II $62.00 Engineering Technician II /Scientist I $56.00 Engineering Technician I $49.00 Office Technician II $62.00 Office Technician I $33.00 Survey (Two- Person Crew /GPS Crew) $140.00 Survey (Three - Person Crew /Expanded GPS Crew) $167.00 Costs associated with word processing, vehicle mileage, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. WS B on & Aav dw., A.