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Home My WebLink About2009-12-16 PACKET 08.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 12 -16 -09 Finance ORIGINATING DEPARTMEN 1 Robin Roland STAFF AUTHOR COUNCIL ACTION REQUEST Consider adopting the 2010 -2014 Capital Improvement Program. STAFF RECOMMENDATION Adopt the 2010 -2014 Capital Improvement Program, BUDGET IMPLICATION BUDGETED AMOUNT ADVISORY COMMISSION ACTION DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY El SUPPORTING DOCUMENTS ® MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: 2010 -2014 CIP REVIEWED El El El El El ACTUAL AMOUNT APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ADMINISTRATORS COMMENTS fff fxf 'u a City Administrator Date COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER l:\common \CIP \2010- 2014\CC Action Form adopt CIP.doc City of Cottage Grove Finance and Administrative Services Department TO: Honorable Mayor and City Council Ryan Schroeder, City Administrator FROM: Robin Roland, Finance Director Brenda Peper, Financial Analyst Jennifer Levitt, City Engineer DATE: December 8, 2009 RE: Adopt 2010 -2014 Capital Improvements Program Introduction The 2010 -2014 Capital Improvements Plan (CIP) is attached for consideration. Background The attached CIP draft is based on the results of the 2010/2011 budget discussions during the past summer, and the Council workshop this fall regarding the CIP. A significant number of projects have been postponed in this year's version of the CIP because of the downturn in the construction market and the anticipation of continuing cuts in State Aid. The Planning Commission held a public hearing on the CIP at their 11/23/2009 meeting which is required for amending the Comprehensive Plan which includes the CIP. An excerpt of the unapproved minutes of the Planning Commission meeting is attached. For ?nio the CIP includes 57.9 million in oroiects and thev are listed below. Description I Location Sealcoat/Crackfilling Program Highla Park ;Volunteer Streets, sidewalk /curb repl acement, & trails tree planti event Total $ 608,200 15,000 - -- - -- Hamlet Park Pinetree Valle Park Building repairs Building repairs 17,000 45,000 Parks Hamlet Trail ------ - - - - Hearthside Park Master plan community pa 95th Street to Park -- -- Replace hockey rink boar 15,000 75,000 - -- - 8,000 _ He arthside Park West Dra and Meadow Grass Trail connection ,Trail connection 5,000 5,00 0 Lamar Park - Golf Course Lights - — - New Sign 4,000 - 45,000 Ice Arena Ice A rena New Sign Deh umidifier 45,000 40,000 Ic Arena Bleacher heat - Center section West Rink 12,000 - - -- - - - -- 6 5th Street (County Road 74) --------------- Reconstruction to 4 Lanes Urban 2,700,000 Pinecli 2nd Addition Phase 2 Development 2,213 83_9 R iver Acres Pavement Manag ement H1 Reconstruction 849,800 River Acr j Pavement Management H2 Reconstruction 575,000 West Point Douglas and Beld at RR Quiet zone 45,000 ED-P8, E -P5, ED -P1, Lamar WD P(multi) Storm water pond improvements 246,000 Hamlet Ave S to 95th St Access trails to tr unk sanitary sewers 25,500 80th St to Jeffrey E of Ja maica 75th St to 80th, E of Jamaica Access trails to trunk sanitary sewers Access trails to trunk sanitary sewers 38,500 26,500 - - - - -- Street light lu minary replaceme program - - - - - -- Stre lig ht luminary replacem program - - - - -- 75,000 Well #3 Pull well #3 65,000 Well #7 Convert well #7 from diesel to gas 150,000 $ 7,949,339 The first two years of the CIP, 2010 and 2011, serve as a "work plan ". All projects including those in 2010 and 2011 will be brought back to Council before feasibility reports, acquisition, or construction begins. Action Requested Council is asked to approve the 2010 to 2014 Capital Improvement Plan and adopt a resolution adopting an amendment to the Comprehensive Plan 2020 to incorporate the CIP. RESOLUTION NO. 2009- A RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT TO THE CITY'S COMPREHENSIVE PLAN 2020 TO INCORPORATE THE CAPITAL IMPROVEMENTS PROGRAM (CIP) WHEREAS, the City of Cottage Grove has prepared an amendment to the Implementation Element of the City's amended Comprehensive Plan 2020 for the Capital Improvements Program (CIP) 2010 -2014; and WHEREAS, the Planning Commission held a public hearing on November 23, 2009; and WHEREAS, the public hearing was opened for public testimony and no written or verbal testimony was received; and WHEREAS, the Planning Commission unanimously found that the Capital Improvements Plan 2010 -2014 is consistent with the City's Comprehensive Plan 2020. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby approves the amendment to the Implementation Element of the City's Comprehensive Plan 2020 to adopt the Capital Improvements Program (CIP) 2010 -2014. Passed this 16th day of December 2009. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk EXCERPT FROM UNAPPROVED MINUTES OF THE PLANNING COMMISSION MEETING ON NOVEMBER 23, 2009 6.2 Capital Improvement Program 2010 -2014 — Case CP09 -027 The City of Cottage Grove has applied for a comprehensive plan amendment to amend the Capital Improvement Program (CIP) for 2010 -2014. Blin explained the CIP process and summarized some of the projects in the proposed CIP, including in 2010, the 65th Street (CR/74) reconstruction, Pinecliff 2nd Addition streets and utilities, reconstruction of River Acres Road including medians for a railroad quiet zone, and in 2011, the reconstruction of the roads in Pine Coulee. Thiede asked about the quiet zone for River Acres Road. Blin responded that the Federal Railroad Administration changed the way they scored the crossing after they had initially granted a quiet zone designation in that area. In order for the quiet zone designation to be reinstated, medians need to be constructed, which would cost $30,000 to $40,000 added to the total pavement management costs. Thiede asked if the railroad is responsible for the crossing lights. Blin responded that the railroad owns and maintains the crossing lights. Blin stated one key consideration for the plan is to keep capital expenditures and the resulting debt levy at a relatively constant level. He summarized that the CIP is the work plan for the next two years and includes all the upcoming projects and funding sources. The action requested of the Planning Commission is to recommend to the Council that the CIP is consistent with the comprehensive plan and to effectively amend the comprehensive plan to include the CIP. Messick opened the public hearing. No one spoke. Messick closed the public hearing. Linse asked about the history of bonding for street construction and rehabilitation of existing roads. Blin responded that it has been done for about 10 years. The City became aware that its streets were deteriorating and did not have a program for reconstructing those roads. The City set up the Infrastructure Management Task Force, which came forward with a set of policies for assessing those costs. About three to four years ago, that group was reconvened to look at those polices, and they made some fairly significant changes. He noted that Thiede served on that task force. Prior to that, assessments were based on a valuation of the home, essentially 2 percent of the value of the home as the premise is that a new street increases the value of a home by 2 percent. The current policy is the city pays 55 percent and property owners 45 percent. Linse asked about new roads. Blin stated that new roads are effectively entirely paid by the developer or the person buying the house. Messick stated, as a comment for the City Council, that he would like to see that number flipped cc that homeowners are paying more of a share. Nobody wants to pay for the road in front of their house but they also don't want to pay for the one across town. The residents who get that new road are receiving the primary benefit of that road. Excerpt from Unapproved Planning Commission Minutes Capital Improvement Program 2010 -2014 — Case CP09 -027 November 23, 2009 Page 2 of 2 Hofiand made a motion to recommend approval. Thiede seconded. Motion passed on an 8 -to -0 vote with one abstention (Line). Linse explained that he abstained because he did not have time to go through the whole CIP and there are too many items in there that he is unfamiliar with. Blin stated that next year a workshop could be scheduled to discuss the capital improvement program. Thiede stated that it is a little more difficult for people who have just gotten onto the Commission.