HomeMy WebLinkAbout2010-06-16 PACKET 01.1. (6:00 WORKSHOP)Public Safety Health and Welfare Commission
Members: Brian Hagen Chair, Angela Chambliss Vice Chair, Ben Franczok , Jim
Neuenfeldt, Todd Chambliss, Council Liaison Justin Olsen,
Staff Liaison Bob Byerly and Pete Koerner
June 16, 2010
6:00 PM Commission meeting with City Council
In Conference Room A
Cottage Grove City Hall
1. Mayor - 2010 Council Goals
2. PSHWC accomplishments — Update by Commission Chair
1. The PSHWC was involved in the planning of the 2010 Highway 61 project. The
Commission reviewed plans that involved median closures and new acceleration and
deceleration lanes. The Commission heard numerous comments from the public,
churches and business owners along Highway 61. Comments and recommendations
forwarded to the City Council.
2. The Commission was presented with an update on the implementation of the 800
MHz radio system. The Commission has been involved in the consolidation of
dispatch services as well as the technological enhancements and improvements with
the 800 MHz radio system. The 800 MHz radio system is utilized by Police, Fire and
EMS. The presentation was a culmination of years of input and discussion which
began in 2005.
3. The Commission was given an update on the squad video system. Efforts are
being made to keep the Commission more aware of technological enhancements and
the having the opportunity to provide feedback in both police and fire.
4. The Commission continued the process of reviewing the hunting areas. The
Commission was involved in many improvements in the hunting ordinance in 2004.
The Commission did approve the recommend hunting areas following the guidelines
in the city ordinance. The Commission also reviewed and approved a special permit
for an archery hunt.
3. New Vice Chair— Angela Chambliss (2010)
4. New Commission Members Jim Neuenfeldt, Todd Chambliss, Angela Chambliss (2009)
S. We are currently reviewing new Commission member applications for two vacancies
6. Public Safety /City Hall Project and communications plan
City of Cottage Grove
From: Gail Griffith
Date: June 11, 2010
Subject: Communications Plan for Public Safety /City Hall building project
The Communications Committee for the Public Safety /City Hall building project has
been selected. Below is the communications plan we have developed.
Committee Members
Gail Griffith - Chair
Ken Smith — Co -Chair
Mike McCormick
Matt Foucault
Patti Dillon
Joanne Bixby
The City of Cottage Grove is a complex organization which serves over 34,000
residents, businesses and visitors. Sharing information with City employees and the
public regarding the size, scope and impact of any new city construction project is
necessary in order for departments and the public to adequately plan for potential
disruptions to their operations and their use of the public safety building infrastructure.
The level of public communication provided should be proportional to the size of a
project and the potential level of disruption. There shall be internal communication and
external communications based on the scope and size of a given construction related
activity.
All communications should be made by Gail Griffith, Ryan Schroeder, Mayor Bailey or
Ken Smith.
Communications
Communicating our message will be handled through press releases, social media,
cable, and newsletter.
Goal
Our goal is to always communicate a clear message starting with what we are doing,
why we are doing it, how the community will benefit, what partners (if any) we are
working with, what estimated costs are, timelines and locations. Our message will be
clear and concise. Our goal is to have a consistent message, understanding that
changes may occur throughout the course of the project which will need to be
communicated.
Our anticipated budget for communication materials is ( +) or ( -) $1,000
Communication Topics
History of current building
Planning process
• History of remodel
2005 Space needs study
• Building fund
• Financing — impact on taxpayers
Site selection
• Location of new complex
• What complex consists of (i.e. YMCA, Library, Community Center, etc.)
Construction
• Identify Contractors and their qualifications
Timeline
• Road closures
• Soil removal
• Technologies available in the new building
• Green messages /innovation in products and technology
Update information on our web page (construction camera)
Community tours of existing facility
Scheduled visits for school age children to visit building under construction
Location of complex model for citizen viewing
Resident opinions
• Testimonials from public
Open house upon project completion