HomeMy WebLinkAbout2010-06-16 PACKET 04.H.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 06/16/201
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for the 2010 Bituminous Trail Construction to Ace Blacktop,
Inc. in the amount of $86,575.75.
STAFF RECOMMENDATION
Adopt the resolution awarding the contract for the 2010 Bituminous Trail Construction to Ace
Blacktop, Inc. in the amount of $86,575.75.
BUDGET IMPLICATION
$75,000.00
$10,000.00
BUDGETED AMOUNT
$74,301.00
$12,274.75
ACTUAL AMOUNT
Park Trust
General Fund
FUNDING SOURCE
SUPPORTING DOCUMENTS
❑ MEMO /LETTER: Allan Larson, June 11, 2010.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Plan Set
ADMINISTRATORS COMMENTS
City Administrator Date
COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER
eao::2�/n - en�-77
RESOLUTION AWARDING QUOTE FOR 2010 BITUMINOUS TRAIL
CONSTRUCTION TO ACE BLACKTOP, INC. IN THE AMOUNT OF $86,575.75
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, quotes were requested to provide the necessary work;
and
WHEREAS, three firms submitted quotes; and
WHEREAS, it appears that Ace Blacktop, Inc. is the lowest
responsible quoter; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Ace Blacktop, Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the quote for
the 2010 Bituminous Trail Construction to be awarded to Ace Blacktop, Inc. in the
amount of $86,575.75.
Passed this 16th day of June, 2010.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Allan Larson
Date: 6/11/10
Subject: 2010 Bituminous Trail Construction -- Quotes
BACKGROUND / DISCUSSION:
Quotes were opened for the project stated above on June 10, 2010. Transmitted herewith is a
copy of the bid tab. Copies will also be distributed to each Quoter.
There were a total of 3 quotes. The following summarizes the results of the quotes received:
Contractor Base Bid
Hamlet Park, Phase 3
Low Ace Blacktop, Inc. $ 74,301.00
#2 Hardrives, Inc. $ 82,222.50
#3 Bituminous Roadways, Inc. $ 80,641.00
Alternate 1
Alternate 2
Alternate 3 TOTAL
Heartside Park
West Draw
Meadow Grass
$ 6,715.75
$ 3,864.00
$ 1,695.00 $ 86,575.75
$ 8,540.00
$ 7,105.00
$ 2,158.00 $100,025.50
$11,467.00
$ 7,355.00
$ 4,862.00 $104,325.00
The engineer's estimate and CIP value was $75,000 FOR THE BASE BID.
As part of the project bid package we included three add alternates: Hearthside, West Draw
and Meadow Grass trail connections from the parking lots to the play areas. These three trails
were in the CIP for 2010 in the general fund at $10,000.
It would be Engineering's recommendation that we award all three add alternates for the trail
construction at the three parks.
The lowest accepted quote on the project will be Ace Blacktop, Inc. at $ 86,575.75
RECOMMENDATION:
It is recommended to award the project to the lowest accepted quote, supplied by Ace
Blacktop, Inc. for $ 86,575.75.
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