HomeMy WebLinkAbout2010-06-16 PACKET 08.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 6/16/2010
PREPARED BY Administration Ryan Schroeder
ORIGINATING DEPARTMENT DEPARTMENT HEAD
COUNCIL ACTION REQUEST
Consider authorizing the Public Safety /City Hall Project Team to submit a Request for
Proposals to the prequalified list of architects.
STAFF RECOMMENDATION
Authorize submittal of the Request for Proposals
SUPPORTING DOCUMENTS
® MEMO /LETTER: Memo from Ryan Schroeder.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Request for Proposal.
ADMINISTRATORS COMMENTS
F
City Administrator Date
COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER
Document2
City of
Cotta Grove
Minnesota
To: Honorable Mayor and City Council Members
From: Ryan R. Schroeder, City Administrator
Date: June 10, 2010
Subject: Public Safety /City Hall RFP Authorization
In a workshop at the Council meeting of June 2, 2010 Council received a timeline for the
proposed Public Safety /City Hall project. Within that timeline was a request to receive
authorization to request proposals from architects for schematic design through construction
for this project. That authorization is hereby requested.
Staff had submitted for interest in this project from twelve potentially qualified architectural
firms. From this list we received nine statements of qualifications. These submittals were
evaluated by the staff portion of the project team as delegated by Council on June 2. As a
result, the project team is recommending that Council authorize RFP submittals from BKV
Group, Buetow and Associates Inc., KKE Architects, Inc., and Wold Architects and Engineers.
The RFP document is enclosed for your review.
Under the schedule within the RFP it is intended that submittals be received on or before July
13, 2010 and that interviews be conducted on July 21, 2010. It is currently scheduled to award
a contract to the finalist on August 11, 2010.
Council Action: Authorize the Public Safety /City Hall Project Team to submit a Request for
Proposals to the prequalified list of architects.
REQUEST FOR PROPOSALS
6/7/10
The City of Cottage Grove, Minnesota, is seeking proposals for professional services to
provide architectural service for a new Public Safety/City Hall project. The project scope
is estimated at 42,531 SF of office and 15,309 SF of enclosed or lower level parking but
is subject to change through the schematic design /final programming process. The
construction estimate is $11,405,000 plus site improvements /landscaping /exterior
parking. An outline of the RFP process and timelines, RFP details, project scope and
information on the proposed project follows:
RFP Process and Timeline:
Interested finis shall submit 10 copies of a written proposal to:
City of Cottage Grove
Attn: Ryan R. Schroeder, City Administrator
7516 80` Street South
Cottage Grove, MN 55016
Proposals are due to the City of Cottage Grove no later than 12:00 p.m. on July 13,
2010.
The City will review all proposals received and interview the most qualified firms.
Interviews will be scheduled for the week of July 21 with the Project Team. The Project
Team will make a recommendation to the City Council. The City Council will make the
final selection of the Architect.
Any questions should be directed to Ryan Schroeder at (651) 458 -2822.
A Project Team has been established for the Public Safety /City Hall project. The
Architect will be expected to attend the monthly City Project team meetings. The
Employer Representative will be Ryan Schroeder. Attendance at City Council meetings
will be required at primary steps in the process (ie: bid award et al) but beyond that
additional Council meeting attendance should be expected to be infrequent.
The Project Team includes the following:
Project Team Leader: Ryan Schroeder, City Administrator
Jennifer Levitt, City Engineer
Bob LaBrosse, Chief Building Official
Craig Woolery, Public Safety Director
Pete Koerner, Deputy Public Safety Director
Howard Blin, Community Development Director
Robin Roland, Finance Director
Mayor Myron Bailey
Councilmember Pat Rice
-1-
Pre - Qualifications:
Interested firms MUST have designed three (3) Public Safety and /or City Hall buildings
of similar size that have been built within the last ten (10) years to be qualified to submit
a proposal for consideration. Also the firm must demonstrate continuity in the design
team that worked on submitted projects.
RFP Details:
The proposal shall include the following:
1. Background and Organization — Identify name, address, and description of the
firm, including an overview of the services you provide in -house and the
number of years your firm has provided Public Safety/City Hall facility design
services. Identify any consultants that you anticipate utilizing for this project.
2. Identify the firm's Public Safety /City Hall design experience. Include
detailed narrative descriptions of representative projects, including project
budgets and percentage of change orders against construction costs
(categorized by owner, unforeseen condition or design professional).
Emphasize the firm's experience in handling projects of similar scope and
dimension to that of the project planned by the City of Cottage Grove.
3. Describe your professional fees, basic services and deliverables for
planning /programming, Schematic design and site planning, design
development, construction documents, bidding and negotiation, and
construction administration for architectural services, engineering, landscape
architectural and any other services required to take this project from the
current preliminary space needs stage to "move -in" Professional fees should
be provided separately with a not to exceed fee proposal. List any
reimbursable expenses that you anticipate for this project. (Note: the City has
created six subcommittees defined in enclosed materials which include
professional services support; that support should be included in the fee
proposal)
4. Describe your firm's ability to provide innovative and cost - effective solutions
to the design including sustainability features with cost recovery estimates.
5. Describe any other relevant professional services offered by your firm and
how these services may be able to benefit the City of Cottage Grove.
6. Describe your budget /cost control methods.
7. Identify team members, from design through construction, that will be
assigned to the project, including their credentials, especially relating to
similar facilities experience.
8. Discuss what distinguishes your firm from others that might be considered for
this project.
-2-
9. Provide three (3) or more Public Safety (primarily law enforcement) /City
Hall facilities' references in the last five years that the City may contact
regarding your performance. Provide an outline of the duration of each
project and the completion date.
10. Please provide an estimated timeline from initiation of the services contract to
a move -in date under a design- bid -build project and propose any other
methods of construction that should be under consideration. The City has
enclosed a sample project timeline. Please include in your proposal any
amendment to that timeline that would result in project development
efficiencies without risking errors in design documents.
Scope of Project
1. Site: At this time the project site has not been selected. Site selection is estimated
to occur on or before September 15, 2010. The City will provide the road system
and utilities to the property line of the selected site outside of this scope of
services (by others). The Architect within this RFP will be responsible for
providing plans for the following: site grading, utility extensions to the building,
site design and associated utilities, fighting, and landscaping.
2. See enclosures for Council interest in:
A.Sustainability Features
B.Project Statement/Vision
C.Operating Efficiencies
D.Technology
E.Expandability
Estimated Construction Cost: $11,405,000 plus site improvements, ffe, and
contingency
Council Authorization of RFP: June 16, 2010
Submittal of RFP to Pre - qualified firms: June 17, 2010
Response Deadline to RFP's: July 13, 2010
Interviews of Respondents: Week of July 21, 2010
Council Architect Selection: August 11, 2010
Enclosures:
A. Sample Project Timeline
B. Project Scope /Statement
C. Architect Evaluation Score Sheet
D. Space Needs Programming completed to date
-3-
To: Public Safety /City Hall Project Team
From: Ryan R. Schroeder, City Administrator
Date: June 3, 2010
Subject: Public Safety /City Hall Statement
The Cottage Grove City Council met on June 2, 2010 to provide direction toward replacement
of the current City Hall building with an approximate 42,531 square foot Public Safety /City Hall
project to also include an estimate of 15,309 square feet dedicated to Police Garage space for
a total project size of 57,840 square feet. The construction estimate for this project is
$11,405,000. The budget also includes $2,015,085 for site improvements, $515,000 for
furniture, fixtures and equipment, $1,026,450 for environmental, site evaluation, architectural
services and other professional services, $1,306,800 for land acquisition and related costs and
$731,665 for contingency items for a total project cost of $17,000,000.
Sustainability Features:
The City is not interested in pursuing LEED certification but is interested in pursuing any
and all sustainability /energy saving features that have a mid -term or better payback and /or
which significantly improve the quality of the work environment for staff. Some initiatives of
particular interest may be use of geothermal in floor heating, access to natural light for most
building spaces and in particular for back office and support work spaces. Energy efficient
light fixtures /systems /sensors, low flow valves and careful placement of the building on the site
and drought tolerant landscaping is desired.
Project Statement/Vision:
The City is interested in constructing a project that makes a statement of stability,
success and strength with the same or better elevation and fagade features as would be
required by the City of private development. The Gateway District aesthetic controls policy
could serve as a guideline. At the same time modesty is also an important consideration. The
City wants the community to be proud of the facility on day one and fifty years into the future
but also wishes to ensure the community realizes a positive benefit for the tax dollars spent.
The project should be built with expandability in mind (such as footings sufficient to expand
upwards) but at the same time the building should be built to provide for the greater of a 2040
design or 66,000 Cottage Grove residents. Central building entry, central corridor space and
Council Chambers should include review of display areas for historical, veterans, and award
displays. Council Chambers can be constrained in size with inclusion of expansion via visible
access from public spaces (hallway) and via video monitors.
Operating Efficiencies:
The City is interested in providing a single structure housing general government, police
and fire administrative personnel at a total estimated square footage of 42,531. Enclosed
garage or underground parking for police squad cars with two sallyports is part of the space
needs and space requirements with an estimated square footage of 15,309. The completed
project concept is proposed to include cohesion between all departments with shared spaces
between and within departments to the extent appropriate to facilitate relationship building
between departments. Further, common spaces such as restroom facilities, lunch rooms,
meeting and conference rooms and customer support counters are encouraged to be
accessible to all staff equally. Private offices are expected to be limited in favor of malleable
open office areas with easy access to small conference rooms. Private offices are anticipated
to be located within interior spaces.
Technology:
The City anticipates that the building will be malleable as it relates to access to future
technologies and work methods. Included would be an assumption that the City will increasing
move toward paperless operations, perhaps cloud computing and certainly toward mobile
computing as opposed to standard desktop work stations for positions that use office spaces in
itinerant ways. File storage is anticipated to be centralized as opposed to designing for offices
with significant storage needs. Multi- position customer help desks versus silo'd departmental
reception is desired to the extent appropriate. Customer self help stations are desired along
with multiple conferencing and teleconferencing spaces.
Expandability:
The City anticipates ensuring that the building is constructed with future needs in mind.
This would include planning for future fire apparatus space of up to 20,663 square feet (not
included in this project) and up to 45 space Police vehicle /evidence parking and related
sallyport/evidence intact, armory and storage needs which is anticipated to be within the
current project. The City anticipates that there may be an opportunity to construct some shell
spaces for future buildout opportunities.
Owners Representative, Project Team and Subcommittees:
The project team includes seven (7) city staff and two members of Council. The owner
representative is City Administrator Ryan Schroeder assisted by City Engineer Jennifer Levitt.
It is anticipated that regular project status meetings as necessary will be held with the project
team with appropriate presentation meetings throughout design and at period steps in
construction will be scheduled with the City Council. The City also has created staff led
subcommittees that are advisory to the project team. It is anticipated that the Architect will
budget for two meetings with each of these subcommittees.
Subcommittees:
A. Communications
B. Furniture /Fixtures and Equipment
C. Material Make -up /Color
D. Technical (IT)
E. Site Design /Landscape Review
F. Facility Maintenance Needs
Public Safety/ City Wall 2010 Project Timeline /Action Steps Sample
6/3/10
6/16/10 Council Workshop on RFQ's, RFP's; authorize RFP's; review
communication plan
6/17/10 Submit RFP's to Architects
7/7/10 Council adoption of communication plan; receive budget documentation
7/13/10 Receipt of RFP Submittals (Noon deadline)
7/21/10 RFP Interviews (confirm committee availability)
8/9/10 Week of; begin final programming
8/11/10 Council contract with Architect
8/17/10 Public Safety Commission Review
9/15/10 Council update on programming /schematic design; adopt programming
9/15/10 Council authorization of site acquisition/ authorize phase one env.
9/21/10 Public Safety Commission Review
9/27/10 Planning Commission review of site for CUPNariances
10/1/10 Site selection (on or before)
10/4/10 Begin Site engineering process (on or before) JL
10/19/10 SWWD Board Review
10/20/10 Council update of schematic design
10/25/10 Alternate Planning Commission Review
11/10/10 Schematic Design Complete
11/17/10 Council acceptance of schematic design /pricing /direct final design
8/10/11 Approve Plans and Specs /Set bid date
9/15/11 Bids Received
9/21/11 Bid Award
10/3/11 Notice to proceed /break ground
City of Cottage Grove
Public Safety /City Hall
Architectural RFP Response Evaluation
Firm:
Rater:
1. Background/ History/Breadth -Depth of Similar Projects:
Score (1 -10 x weight (1 -5) 5 = Total
2. Bringing Projects in on time and on budget:
Score (1 -10) x weight (1 -5) 4
3. Innovation:
Score (1 -10) x weight (1 -5) 3_5
4. Sustainability/ Project Energy Savings:
Score (1 -10) x weight (1 -5) 3
5. Planning /Design Process:
Score (1 -10) x weight (1 -5)
6. Operational Efficiencies:
Score (1 -10) x weight (1 -5)
7. Fee:
Score (1 -10) xweight (1 -5)
8. Intangibles:
Score (1 -10) x weight (1 -5)
9. Overall Comfort:
Score (1 -10) x weight (1 -5)
10. References:
Score (1 -10) x weight (1 -5)
B
3
3
3
= Total
= Total
= Total
= Total
= Total
= Total
= Total
= Total
= Total
Total Score:
City Hall Score Sheet 052110 (2)
Public Safety /City Hall Staff Subcommittee Schedule
I i
Communications Subcommittee
Budget: Undetermined / Propose
Meets:
Chair: Gail Griffith
Alternate: Ken Smith
Members: 1. Mike McCormick
2. Matt Foucault
3. Patti Dillon
4. Joanne Bixby
Furniture /Fixtures and Equipment Subcommittee
Budget: $515,000
Meets:
Chair: Joe Fischbach
Alternate: Kathi Buss
Members: 1. Wes Halvorsen
2. Barb Post
3. Dave Liermann
4. Neil Belscamper
5. Any McLean
6. Bernadette Anderson
Material Make -up /Color (interior color, floor and wall furnishings) Subcommittee
Budget: Apportionment of Base Budget ($11,405,000)
Meets:
Chair: Niki Getschel
Alternate: Caron Stransky
Members: 1. Diane McCabe
2. Cyndee Engfer
3. Connie Wylie
4. Kathy Dennis
5. Steve Most
6. Fatma Reichstadt
Technology Subcommittee
Budget: Apportionment of Base Budget ($11,405,000)
Meets:
Chair: Jenny Jennings
Alternate: Terry Raymond
Members: 1. Shawn Ebeling
2. Shuang Ao
3. Brenda Peper
4. John Burbank
5. Jesse Swenson
Site Design /Landscape Review Subcommittee
Budget: $2,015,085 (including parking)
Meets:
Chair: John McCool
Alternate: Dave Olund
Members: 1. Jim Fohrman
2. Mike Coffey
3. Randy McAlister
4. Ben Mair
5. Al Larson
6. Ben Pierson
7. John Burbank
Facility Maintenance Needs Subcommittee
Budget: Apportionment of Base Budget ($11,405,000)
Meets:
Chair: Bob Labrosse
Alternate: Brian Voelker
Members: 1. Rick Redenius
2. Dave Clausen
3. Greg Rinzel
City Hall Staff Subcommittees 060710 (2)
2006 Space Needs 2040 Recommendations
June 10, 2010 Update
Office Area Dept Grand
BSF Unit Qty Total SF Subtotal Total Total multiplier Total
Police Administration
PS Director
144
1
144
Captain
100
3
300
Command Position
100
1
100
Shared space
5
Workstations
48
5
240
Records Mgr
64
2
128
Admin Asst
64
2
128
Clerical
64
7
448
Reception /Records
140
1
140
Mgmt Analyst
64
1
64
Office Mgr
64
1
64
14
Shared Space
Files and Records
300
1
300
Soft Interview
120
1
120
Hard Interview
80
1
80
Copy /Fax/Ptr Satellite
48
1
48
Staff Toilet W
64
1
64
Staff Toilet M
64
1
64
Janitor
50
1
50
Beverage Station
25
1
25
Coats
6
1
6
Special Duty wk Station
36
3
108
Neighbor Watch
48
1
48
Conf. Rm 10 or 12
200
1
200
2629
Subtotal
Net Factor
Net Subtotal
Police Patrol
Workstation
Sergeant
48
10
480
Patrol officers
10
Shared space
Report Writing
48
5
240
Reserves /Storage
150
1
150
CSO Storage
150
1
150
CSO Workstation
36
_2
72
Visitor Workstation
48
_2
96
Roll Call for 30
600
1
600
File Storage
2,629
815
3,444
Special Duty WkSt
Subtotal
Net Factor
Net Subtotal
Investigations
Private Office
Sergeant
Detective
Aid
Shared space
Case Mgmt Rm
Computer Lab
Invest Stor. /Elect
Subtotal
Net Factor
Net Subtotal
Evidence
Shared Space
Evidence Entry/Process
Evidence Prep
Evidence Lab
Haz Mat Storage
Evidence Tech Rm
Evidence Storage
Wkstation for Aid
Vault Storage /weapons
Subtotal
Net Factor
Net Subtotal
Evidence Garage
Shared Space
Fenced Stall 17x30
Fenced Stall 10wx18L
SRT Vehicle 28x19
Tact Gear Locker
Subtotal
Net Factor
Net Subtotal
36
0
120
120
180
64
200
36
56
1,200
30
200
496
360
532
8
3
1
5
3
9
0
1
1
1
1
1
1
1
1
1
1
1
2
1
24
• 1:
100
400
240
0
120
120
980
180
64
200
36
56
1,200
30
200
1966
496
720
532
192
1940
1,896
588
2,484
980
304
1,284
1,966
295
2,261
1,940
291
2,231
Detention /Booking
Shared
Prebkking /waiting
100
1
100
Intoxylizer
300
1
300
Prisoner Toilet /shower
100
1
100
Adult Detention
70
4
280
Change from SN
Juve. Detention
70
4
280
Change from SN
Interview
120
2
240
Viewing /AV Control
144
1
144
Report Writing
42
1
42
Jail supply
50
1
50
Janitorial supply
50
1
50
1586
Subtotal
1,586
Net Factor
492
Net Subtotal
2,078
Vehicle Detention
Sallyport Stall
432
2
864
864
Subtotal
864
Net Factor
130
Net Subtotal
994
Armory
Storage
200
1
200
Amor's work area
150
1
150
350
Subtotal
350
Net Factor
53
Net Subtotal
403
Garage
Parking stall
180
40
7,200
wash bay
272
1
272
storage
750
1
750
gear bag storage
160
2
320
8,542
Subtotal
8,542
Net Factor
1,281
Net Subtotal
9,823
PD Support
Locker Rm
12
70
840
Locker Rm W
12
30
360
Mens vestibule
44
1
44
W vestibule
44
1
44
Archive Storage
300
1
300
Supply /storage
300
1
300
Medical Supply
70
1
70
Emerg. Ops coord
100
1
1958
Subtotal
7
Net Factor
Net Subtotal
48
5
240
Kennels
Kennels 48 2 96
Subtotal
Net Factor
Net Subtotal
54 total work stations in PD
Fire Administration
Private Office
Chief /PS Deputy D.
100
1
100
Dep. Chief
100
3
300
EMS Coord
100
1
100
Fire Marshall
100
1
100
Emerg. Ops coord
100
1
100
7
workstations
Captain
48
5
240
Secretary
64
1
64
FF Coord
48
1
48
FF shared
36
5
180
Lieutenant
48
1
48
93
shared space
Files
15
20
300
Copier /fax/Ptr
48
1
48
FF work area
36
5
180
Conf Rm for 10/12
200
1
200
Beverage Station
25
1
25
Janitorial
50
1
50
Staff Toilet W
64
1
64
Staff Toilet M
64
1
64
Watch
232
1
232
2443
Subtotal
Net Factor
Net Subtotal
Fire Dept Garage
SCBA
233
0
0
1,958
607
2,565
96
10
106
Change from SN
Change from SIN
2,443
757
3,862
Maint Repair /Clean
600
0 0
Hose Washer /dryer
120
0 0
Medical Supplies
600
0 0
Emerg.Ops
200
0 0
Ham Radio
128
0 0
Apparatus
10,500
0 0
Storage
2,000
0 0
Subtotal
14,148
Net Factor
2,122
Net Subtotal
16,270
Fire Support
Procurement
200
0 0
Locker M
300
0 0
Locker W
180
0 0
Vestibule M
44
0 0
Vestibule W
44
0 0
Decom Shower
60
0 0
Subtotal
Net Factor
Net Subtotal
20 total work stations in FD
828
132
960
Public Safety Shared
Men's Toilet /Shower
Womens toil /Show
Fitness Center
Training /EOC
Storage
Subtotal
Net Factor
Net Subtotal
Total Public Safety
General Government
Finance / Admin
Private
C. Admin
Finance Dir.
HR Mgr
AFD
Clerk /Risk Mgr
488
1
488
388
1
388
400
1
400
1,200
1
1,200
120
1
120
2596
144
1
144
144
1
144
100
1
100
100
1
100
100
1
100
H
III
E
[t;
2,596
415
3,011
34,546 34,546
Community Development
Private Office
CD Director
144
5
144
workstation
100
1
100
HR Coord
64
1
64
Dep. City Clerk
64
1
64
Accountant
64
1
64
Acct Clerk
64
4
256
MIS
64
3
192
Mgmt Analyst
64
1
64
Sec
64
1
64
Reception
64
1
64
OJT
36
2
72
Secretary
64
15
192
Shared Space
14
s
Conf Rm. 10/12
200
1
200
Interview 2/3
80
1
80
Staff Toilet W
64
1
64
Stall Toilet M
64
1
64
Secure Files
13
5
64
Clerk Files
13
5
65
HR Files
13
4
52
Storage Cabinets
13
2
26
Copy /Fax/PTR
48
1
48
Records
120
1
120
Scanner
48
1
48
Server Rm
90
1
90
Comp Wk storage
200
1
200
Hospitality Station
25
1
25
2638
Subtotal
Net Factor
Net Subtotal
Community Development
Private Office
CD Director
144
1
144
CBO
100
1
100
2
workstation
Planner
100
3
300
Engineer itinerant
64
1
64
Asst. Engineer itinerant
64
1
64
Eng Tech
256
0
0
GIS Tech
64
1
64
Building Inspctor
64
3
192
Code Enforcement
64
2
128
Secretary
64
3
192
14
s
shared space
copier /fax/PTR
30
1
30
Files
150
1
150
3,457
Change from SN
Change from SN
Change from SN
Change from SN
Break /Conf 100 1 100
1528
Subtotal 1,528
Net Factor 474
Net Subtotal
(note: engineering adds to subtotal of 441 to 2306 SF)
Shared Space
Lobby
900
1
900
Public Toilets
200
2
400
Council Seating
850
1
850
Council Table
200
1
200
Council Work Area
120
1
120
Coats
100
1
100
Central Mail
240
1
240
Vending
17
5
85
Kitchen
200
1
200
Lunch Rm
485
1
485
Community /Case Mgmt
500
1
500
Conf. Storage Rm
150
1
150
Custodian
50
1
50
Receiving /Dock
300
1
300
Storage
300
1
300
4880
Subtotal 4,880
Net Factor 781
Net Subtotal
34 total work stations in general government
General Government Total
PS /City Hall total
Gross Factor for mech /elect (12 %), Walls (9 %), circulation (6 %)
Grand Total
Work Stations
PD
54
FD
20
GG
36
Total
110
2,002
5,661
11,120
45,666
1.27
57,996
Sob Title
FE
Administration
1
Administrative Assistant
1
City Administrator
1
City Clerk
1
Communications Coordinator
1
ED Coordinator
1
HR Coordinator
1
Administration
6
Finance
Accountant- PT
0.65
Accounting Clerk II- AP /AR
1
Accounting Clerk II- Utility Billing
1
Finance Director
1
Financial Analyst
1
MIS Coordinator- PT
0.6
MIS Specialist- PT
0.725
Payroll Clerk
1
Finance
6.975
Community Development
Building Inspector
1
Building Inspector
1
Chief Building Official
1
Code Enforcement Officer
1
Community Development Director
1
GIS Technician- PT
0.6
Secretary- Building
1
Secretary- Planning
1
Senior Planner
1
Senior Planner
1
Community Development
9.6
Public Works
Administrative Secretary
1
Arena /Recreation Manager
1
City Engineer
1
Forester
1
Lead Worker- Fleet
1
Lead Worker- Parks
1
Lead Worker- Streets
1
Lead Worker- Utilities
1
Management Analyst- Public Works
1
Mechanic
1
Mechanic
1
Office Clerk II- Arena- PT
0.5
Public Service Worker- Arena
1
Public Service Worker- Parks
1
Public Service Worker- Parks
1
Public Service Worker- Parks
1
Public Service Worker- Parks
1
Public Service Worker- Parks
1
Public Service Worker- Stormwater
1
Public Service Worker- Streets
1
Public Service Worker- Streets
1
Public Service Worker- Streets
1
Public Service Worker- Streets
1
Public Service Worker- Streets
1
Public Service Worker- Streets
1
Public Service Worker- Streets
1
Public Service Worker- Streets
1
Public Service Worker- Utilities
1
Public Service Worker- Utilities
1
Public Service Worker- Utilities
1
Public Service Worker- Utilities
1
Public Service Worker- Utilities
1
Public Works Director
1
Public Works Supervisor
1
Public Works Technician
1
Recreation Assistant- Arena
1
Recreation Assistant- Recreation
1
Recreation Coordinator
1
Secretary- Public Works
1
Working Foreman- Fleet
1
Working Foreman- Parks
1
Working Foreman - Streets
1
Working Foreman- Utilities
1
Public Works
42.5
Sworn Police
Investigator 1
Investigator 1
Investigator 1
Police Captain 1
Police Captain 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer 1
Police Officer /Paramedic 1
Police Officer /Paramedic 1
Police Officer /Paramedic 1
Police Officer /Paramedic 1
Police Officer /Paramedic 1
Police Officer /Paramedic 1
Police Officer /Paramedic 1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Officer /Paramedic
1
Police Sergeant
1
Police Sergeant
1
Police Sergeant
1
Police Sergeant
1
Police Sergeant
1
Police Sergeant
1
Public Safety Director
1
Sworn Police
39
Police Support
Assistant to the Public Safety Director
1
Community Service Officer
0.5
Community Service Officer
0.5
Community Service Officer
0.5
Community Service Officer
0.5
Community Service Officer
0.5
Investigative Aide
1
Management Assistant
1
Records Coordinator
1
Secretary
1
Secretary
1
Support Services Supervisor
1
Temp Transcriptionist
0.5
Transcriptionist - PT
0.25
Police Support
10.25
Fire
Fire Marshal 1
EMS Coordinator 1
Fire Chief 1
Firefighter /Paramedic 1
Fire 4
Golf Course
Golf Manager 1
Asst Food & Beverage Manager /Chef 1
Food & Beverage Manager 1
Assistant Golf Superintendent 1
Golf Superintendent 1
Golf Course 5
Total 123.325
Staffing Projections
10- Jun -10
Functional Area
2010
2030
2040
Police, Sworn
39
68
82
Fire, FT
4
6
7
Support
10.25
12
14
Subtotal
53.25
86
103
POC
50
79
90
Admin /Fin
12.975
18
22
CD
9.6
14
17
Subtotal
22.575
32
39
City Hall Subtotal
75.825
118
142
PW Admin/Eng
7
8
9
Shop
4
6
6
Street
11
16
19
Utility
7
9
14
Park
8
12
15
Ice /Rec
5.5
6
7
Subtotal
42.5
57
70
Golf
5
5
5
Total
123.325
180
217
plus POC /PT/Temp
population
34,500
53,000
66,000
per capita
3.57
3.4
3.29
Public Safety City Hall
Staff Meeting June 9, 2010
City Hall History
1. Old Town Hall / Langdon: 1881
2. 80 Street City Hall: 1968
3. Expansion: 1973
4. Garage addition: 1985
5. Remodel: 1995
(pop.: 12,200 /City Hall Staff approx. 20)
(pop.: 15,300 /City Hall Staff approx. 40)
(pop.: 20,800)
(cost of $512,117)
Population Projections:
1. 2009: 34,502
2. 2020: 44,000
3. 2030: 53,000
4. 2040:66,000
(about 75 persons working in City Hall)
(between 125 and 142 persons in City Hall)
Building Fund Balances
1. 1/1996: $533,633
2. 1/2005: $600,263
3. 1/2010: $4,193,568
Building Space
1. Current square footage of General Government Space:
2. Current square footage of Police Space:
3. Current square footage of Police Garage:
4. Current PD:
5. Total Building:
1. Future square footage of General Government Space:
2. Future PD including Garage:
3. Future FD Admin Space:
4. Total Project size (57,996)
Project Cost
1. Construction: $11,405,000
2. Site Improvements: $2,530,000
3. Professional Services: $1,026,500
4. Land Purchase: $1,306,800
5. Contingency: $731,700
6. Total: $17,000,000
9,292
8,376
6,480
14,856
24,148
14,122
38,969
4,905
58,000
Project Financing:
1. Cash: $5,320,000
2. Debt Issuance: $11,680,000
3. Annual Debt Service: $900,000 minus debt retirement freeing up levies of
$754,000 annual levies resulting in $146,000 annual debt levy result
Potential Partner Projects:
1. Washington County Library
2. Community Center or YMCA or Private Fitness Center
Project Site:
1. Not yet selected: options: East Ravine, CottageView, Norris Marketplace, Fire
Station #2, Current Site
Architects: Will be interviewing BKV, Buetow, KKE, and Wold
Schedule: See enclosure
Subcommittees: See enclosure
Why Now ?:
1. Inadequate Space for the Police Department
2. Holding /Detention not compliant with BCA standards
3. CJIS security standards not currently met
4. Opportunity to consolidate the Fire Division and EMS coordination with the
Police Division
5. Expectation of favorable bidding environment
6. Financing costs currently favorable (AA+ / AA1 bond rating)
7. Have set aside cash sufficient to provide minimal impact on taxpayer levies
8. If site is East Ravine our option runs out in a few years
9. Partner projects provide opportunities to plan for larger campus
10. Space Planning began in 2005; occupancy in 2012; planning has been
deliberate allowing for a sound financial plan
Public Safety City Hall Staff 060910