HomeMy WebLinkAbout2010-06-16 PACKET 08.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 06/16/2010
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST
Consider awarding the contract for the Golf Course Entry Sign to Imaginality Designs, LLC in
the amount of $70,400.00.
STAFF RECOMMENDATION
Adopt the resolution awarding the contract for the Golf Course Entry Sign to Imaginality
Designs, LLC in the amount of $70,400.00.
BUDGET IMPLICATION $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS
® MEMO /LETTER: Jeff McDowell, June 15, 2010.
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Plan Set
ADMINISTRATORS COMMENTS
City Administrator Date
RESOLUTION NO. 2010-
RESOLUTION AWARDING QUOTE FOR GOLF COURSE ENTRY SIGN TO
IMAGINALITY DESIGNS, LLC THE AMOUNT OF $70,400.00
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, quotes were requested to provide the necessary work;
and
WHEREAS, two firms submitted quotes; and
WHEREAS, it appears that Imaginality Designs, LLC is the lowest
responsible quoter; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Imaginality Designs, LLC
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the quote for
the Golf Course Entry Sign to be awarded to Imaginality Designs, LLC in the
amount of $70,400.00.
Passed this 16th day of June, 2010.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
2335 Highway 36 w
St. Paul, MN 55113
Tel 651 - 6364600
Fax 651 - 5361311
www.bonestro .corn
June 15, 2010
Honorable Mayor and City Council
City of Cottage Grove
7516 80th Street South
Cottage Grove, MN 55016
Re: Golf Course Entry Sign
Bonestroo Project No. 000048 - 10286 -0
Quote Results
Dear Honorable Mayor and City Council:
Two sets of quotes were opened for the Project stated above on Monday, June 14, 2010. Below is a
tabulation of the quotes. Copies of this letter will also be distributed to each Bidder.
Golf Course Entry Sian
There were a total of two Quotes. The following summarizes the results of the Quotes received:
Part 1 — Sion Improvements
Contractor Quote Amount
Low Imaginality Designs, LLC $72,500.00
k2 Blackstone Contractors, LLC $97,235.00
Part 2 — Deduct Alternate No. 1: Delete Address Numbers "11099° From Precast Concrete Cal)
Contractor Deduct Amount
Imaginality Designs, LLC $600.00
Blackstone Contractors, LLC $250.00
Part 3 — Deduct Altern No. 2: Delete Painted Routed Alumin City Logos From Sign Base
Contractor Deduct Amount
Imaginality Designs, LLC $400.00
Blackstone Contractors, LLC $770.00
Part 4 — Deduct Alternate No. 3• Delete Architectural Preca . Cap and Substitute Contractor Designed
Value Engineered Cal) Fabricated using Alternative Materials
Contractor Deduct Amount
Imaginality Designs, LLC $1,500.00
Blackstone Contractors, LLC $200.00
St. Paul
St. Cloud
Rochester
Milwaukee
Chicago
City of Cottage Grove Page 2
Golf Course Entry Sign Quote Results June 15, 2010
Part 5 — Deduct Alternate No. 4: Delete Architecutural Precast Base and Substitute Extended Foundation
with Sandblast Finish and Toaled Radiused Edges and Joints to be Reviewed and Approved by Owner
Contractor Deduct Amount
Imaginality Designs, LLC $3,500.00
Blackstone Contractors, LLC $300.00
Part 6 — Deduct Alternate No 5• Deduct for Substitution of Contractor Proposed Alternate Completion
Date. Completion Date is September 14 2010
Contractor Deduct Amount
Imaginality Designs, LLC NA
Blackstone Contractors, LLC $500.00 — Oct 15, 2010
The low quote on the Project is Imaginality Designs, LLC with a quote of $72,500.00. This compares to
the Project's Engineer's Estimate of $68,215.00. These Quotes have been reviewed and found to be in
order.
If the City Council wishes to award the Project to the low quote, then Imaginality Designs, LLC should
be awarded the Project on the Amount of $72,500.00.
As a cost savings measure the city could consider accepting the following deducts:
1. Deduct Alternate No. 1: Delete Address Numbers "11099" from Precast Concrete Cap in the
amount of $600, and
2. Deduct Alternate No. 3: Delete Architectural Precast Cap and Substitute Contracto Designed,
Value Engineered Cap Fabricated Using Alternative Materials in the amount of $1,500.
These two deducts will not detract from the architectural characteristics of the sign. If these deduct
alternatives are selected the award value would be $70,400.
Should you have any questions, please feel free to contact me at (651) 604 -4798.
Sincerely,
BONESTR00
q s l t av' ( �
Jeff McDowell, RLA
Enclosure
THIS QUOTE IS SUBMITTED TO:
Jcff McDowell, Bonestroo
2335 West Highway 36
St. Paul, MN 55113
QUOTEFRRM: i maginalily d esigns, llc
DOCUMENT 00410
QUOTEFORM
River Oaks Golf Course Entry Sign
BONESTROO FILE NO. 48 -10 -286
COTTAGE GROVE, MN
2010
Due Date: June I4, 2010
No, Item Units Qty Unit Price Total Price
PARTI - SIGN IMPROVEMENTS 72 500.00
1 ENTRY SIGN LS 1 5 $
TOTAL PART I- SIGN IMPROVEMENTS
2 DEDUCT ALTERNATE NO.I
DELETE ADDRESS NUMBERS "11099" FROM
PRECAST CONCRETE CAP
3 DEDUCT ALTERNATE NO. 2
DELETE PAINTED ROUTED ALUMINUM CITY
LOGOS FROM SIGN BASE
4 DEDUCT ALTERNATE. NO,3
DELETE ARCHITECTURAL PRECAST CAP AND
SUBSTITUTE CONTRACTOR DESIGNED, VALUE
ENGINEERED CAP FABRICATED USING
ALTERNATIVE MATERIALS, DESIGN,
MATERIALS, FINISH, COLOR TO BE REVIEWED
AND APPROVED BY OWNER.
S
LS 1 S
LS 1 $
LS 1 $
5 DEDUCT ALTERNATE NO.4
LS I S
DELETE ARCHITECTURAL PRECAST BASE AND
SUBSTITUTE EXTENDED FOUNDATION
WITFI SANDBLAST PUNISH AND TOOLED
RADIUSED EDGES AND JOINTS TO BE
REVIEWED AND APPROVED BY OWNER,
72,500.00
S
$ 600.00
$ 400.00
i9'YAT&WATif
, ':lsnn nn
WPM a,&— UCOC C 7oa 00410 -1 61 D I OKM
DEDUCT ALTERNATE NO, 5
DEDUCT FOR SUBSTITUTION OF CONTRACTOR
PROPOSED ALTERNATE COMPLETION DATE.
COMPLETION DATE IS SEPTEMBER 14, 2010
CONTRACTOR PROPOSED COMPLETION DATE
DATE:
MnMOi ume,— elcuc_c_70n 00410 -2 um room
-------------
97,235.00 97,235.00
97,235.00 97,235,00
250.00 250.00
770.00 1 770.00
MOM 200.00
300-00 300.00
OCTOBER 15, 2010
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