HomeMy WebLinkAbout2010-04-07 MINUTES
COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
Regular Meeting
April 7, 2010
OPEN FORUM
Mayor Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person an
opportunity to inform the Council of a problem or to request information related to City business
not scheduled for Council action and not on the agenda. Persons must limit remarks to two (2)
minutes.
The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council
Member Pat Rice, Council Member Justin Olsen, and Council Member Mark Grossklaus.
The following were absent: None.
Also present: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Howard Blin,
Community Development Director; Robin Roland, Finance Director; Craig Woolery, Public
Safety Director; Corrine Heine, City Attorney-Kennedy & Graven; and Les Burshten, Public
Works Director.
Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic
not on the agenda.
Leland Mann, 8888 Greene Avenue South, Cottage Grove, stated he has been here in the past
with concerns about the cleanliness and condition of the skateboard park in Hamlet Park. He
stated that there are three (3) young men that regularly use the facility who would like to be
given a chance to show that they can get the facility cleaned up, keep it cleaned up, and are
willing to meet with Public Works Director Burshten.
There being no further comments from anyone in the audience, Mayor Bailey closed Open
Forum to the Regular Meeting.
CALL TO ORDER – Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular
th
meeting on April 7, 2010, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey
called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
The audience, staff, and the Mayor and Council Members pledged allegiance to the flag of the
United States of America.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council
Member Pat Rice, Council Member Jen Peterson, and Council Member Justin Olsen.
Cottage Grove City Council 2
April 7, 2010 Regular Meeting
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin
Roland, Finance Director; Howard Blin, Community Development Director; Robin Roland,
Finance Director; Corrine Heine, City Attorney-Kennedy & Graven; Craig Woolery, Public Safety
Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director.
Mayor Bailey presided over the regular meeting.
1.ADOPTION OF AGENDA
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER
GROSSKLAUS, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED.
5-0.
2.PRESENTATIONS - None.
3.APPROVAL OF MINUTES
A.February 17, 2010 Special Joint Meeting with Economic Development Authority
There being no amendments to the minutes, Mayor Bailey stated the minutes of
the February 17, 2010 Special Joint Meeting with the Economic Development
Authority stand approved as presented.
B.February 17, 2010 Regular Meeting
There being no amendments to the minutes, Mayor Bailey stated the minutes of
the February 17, 2010 Regular Meeting stand approved as presented.
4.CONSENT CALENDAR
Council Member Rice pulled item O and formally accepted the anonymous donation of
$1,000.00 to be used toward the installation of a park bench near the Hamlet Park pond
and trail system.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCILMEMBER
GROSSKLAUS, TO:
A.ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES:
i.PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MEETING
FROM JANUARY 19, 2010;
ii.PLANNING COMMISSION MEETING FROM FEBRUARY 22, 2010;
iii.PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION
MEETING FROM NOVEMBER 9, 2009.
iv.ADVISORY COMMITTEE ON HISTORIC PRESERVATION MEETINGS
FROM OCTOBER 13, 2009 AND JANUARY 12, 2010.
Cottage Grove City Council 3
April 7, 2010 Regular Meeting
B.AUTHORIZE ISSUANCE OF A TEMPORARY LIQUOR LICENSE TO THE ST.
PAUL PARK/NEWPORT LIONS CLUB FOR THE SALE OF INTOXICATING
LIQUOR IN CONJUNCTION WITH THE COTTAGE GROVE STRAWBERRY
FEST EVENTS ON JUNE 18 AND 19 AT KINGSTON PARK AND AT THE
LAMAR BALL FIELDS.
C.ADOPT RESOLUTION NO. 2010-036, A RESOLUTION APPROVING FINAL
PAYMENT IN THE AMOUNT OF $7,991.36 TO SPECKTACULAR COMPANIES,
INC., FOR BID PACKAGE 3, BID DIVISION 05, FOR EXCAVATION, SITE,
EARTHWORK, SITE UTILITIES, LAWNS, GRASSES AND ASPHALT PAVING
WORK.
D.APPROVE CHANGE ORDER NO. 6 FOR BID DIVISION 05, WITH
SPECTACULAR COMPANIES, INC., IN THE AMOUNT OF $10,888.05 FOR
ADDITIONAL DEMOLITION OF CURB, BITUMINOUS PATCHING, CLASS 5
MATERIAL, GRADING AND SEEDING, EROSION CONTROL AND REMOVAL
OF ROCK FROM STAGING AREA.
TH
E.RECEIVE UPDATE ON THE COUNTY ROAD 74 (65 STREET SOUTH) ROAD
IMPROVEMENTS.
F.ADOPT RESOLUTION NO. 2010-037, A RESOLUTION APPROVING FINAL
PAYMENT IN THE AMOUNT OF $36,961.03 TO MAX STEININGER, INC., FOR
THE T.H. 95 AND LEHIGH ROAD IMPROVEMENTS PROJECT.
G.ADOPT RESOLUTION NO. 2010-038, A RESOLUTION APPROVING 2009
GENERAL FUND BALANCE DESIGNATIONS TOTALING $9,131,585 AND
AUTHORIZING TRANSFERS TOTALING $705,432 FROM THE GENERAL
FUND.
H.ADOPT RESOLUTION NO. 2010-039, A RESOLUTION APPROVING BUDGET
ADJUSTMENTS TO THE 2009 BUDGET.
I.ADOPT RESOLUTION NO. 2010-040, A RESOLUTION APPROVING THE
SPECIFICATIONS FOR THE PURCHASE OF A 2010 CHEVROLET G4500
DIESEL AMBULANCE AND SETTING A BID DATE FOR MAY 11, 2010 AT
11:00 A.M.
J.ADOPT RESOLUTION NO. 2010-041, A RESOLUTION APPROVING
INTERFUND TRANSFERS BETWEEN FUNDS AND TO ADOPT RESOLUTION
NO. 2010-042, A RESOLUTION AUTHORIZING CLOSURE OF CERTAIN
FUNDS.
K.ADOPT RESOLUTION NO. 2010-043, A RESOLUTION TO ENTER INTO AN
AGREEMENT NO. 95974 WITH THE MINNESOTA DEPARTMENT OF
TRANSPORTATION FOR STATE PROJECT 8206-111 (T.H. 61=003) FOR T.H.
61 DETOUR.
Cottage Grove City Council 4
April 7, 2010 Regular Meeting
L.APPROVE THE APPOINTMENTS OF ROBERT DORNSBACH AND JASON
FIELD TO THE PUBLIC WORKS COMMISSION, BOTH FOR TWO (2) YEAR
TERMS TO EXPIRE FEBRUARY 28, 2012.
M.AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO
THE COTTAGE GROVE ROYALTY SCHOLARSHIP PROGRAM TO CONDUCT
A RAFFLE ON JUNE 20, 2010 AT KINGSTON PARK DURING THE COTTAGE
GROVE STRAWBERRY FEST.
N.APPROVE THE APPOINTMENT OF KEN BRITTAIN TO THE PLANNING
COMMISSION TO FILL A VACANT SEAT EXPIRING FEBRUARY 28, 2013 AND
TO ACCEPT MR. BRITTAIN’S RESIGNATION FROM THE PARKS,
RECREATION, AND NATURAL RESOURCES COMMISSION.
O.ADOPT RESOLUTION NO. 2010-044, A RESOLUTION ACCEPTING AN
ANONYMOUS DONATION OF $1,000 FOR THE INSTALLATION OF A PARK
BENCH NEAR THE HAMLET PARK POND AND TRAIL SYSTEM.
P.APPROVE THE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE
AND THE CITY OF ST. PAUL PARK TO PROVIDE BUILDING INSPECTION
SERVICES TO THE CITY OF ST. PAUL PARK FOR THE TWO (2) YEAR
PERIOD OF MAY 1, 2010 TO MAY 1, 2012.
Q.APPROVE THE QUOTE FROM DETAIL ELECTRIC IN THE AMOUNT OF
$19,395.00 FOR THE INSTALLATION OF A VARIABLE FREQUENCY DRIVE
AT WELL 10 AND THE QUOTE FROM TOTAL MECHANICAL SERVICES, INC.,
IN THE AMOUNT OF $6,827.00 FOR THE INSTALLATION OF A CHECK
VALVE AT WELL 10.
R.APPROVE THE GRANT APPLICATION FROM WASHINGTON COUNTY
RADIOLOGICAL EMERGENCY PREPAREDNESS (REP) REIMBURSEMENT
GRANT TOWARDS THE PURCHASE OF A NEW BLOOD GAS MONITOR OR
$1,500.00.,
S.AUTHORIZE THE SALE OF 39 OUTDATED VHF MOBILE AND PORTABLE
RADIOS WITH ACCESSORIES AND DESTRUCTION OF 10 RADIOS THAT
HAVE NO VALUE.
T.PASS ORDINANCE NO. 875, AN ORDINANCE FOR THE CITY OF COTTAGE
GROVE, MINNESOTA, AMENDING TITLE 9, CHAPTER 8, SECTION 5,
SUBSECTION F, AND SUBSECTIONS J, NUMBERS 6 AND 7, REGULATING
DYNAMIC SIGNS. ADOPT RESOLUTION NO. 2010-045, A RESOLUTION
AUTHORIZING THE PUBLICATION OF ORDINANCE NO. 875 BY TITLE AND
SUMMARY.
MOTION CARRIED. 5-0.
5.RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None.
Cottage Grove City Council 5
April 7, 2010 Regular Meeting
6.PUBLIC HEARINGS – None.
7.BID AWARDS
A.Consider Awarding the Contract for the 2010 Seal Coat Program
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
GROSSKLAUS, TO ADOPT RESOLUTION NO. 2010-046, A RESOLUTION
AWARDING BID FOR THE 2010 SEAL COAT PROGRAM TO PEARSON
BROTHERS, INC., IN THE AMOUNT OF $287,974.41. MOTION CARRIED. 5-0.
8.UNFINISHED AND NEW BUSINESS
A.Consider Adopting the Requested Sign Changes in the Traffic Control Analysis
City Engineer Levitt reviewed recommendations included in the traffic control
analysis report dated March 2010 for the Pine Glen, Pine Hill Acres, Meadow
Acres and DeGardner’s Addition, to comply with the City’s current sign policy.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
PETERSON, TO APPROVE THE RECOMMENDED SIGN CHANGES
INCLUDED IN THE TRAFFIC CONTROL ANALYSIS REPORT DATED MARCH,
2010, FOR THE PINE GLEN, PINE HILL ACRES, MEADOW ACRES AND
DEGARDNER’S ADDITION, TO MEET THE CURRENT CITY POLICY.
MOTION CARRIED. 5-0.
B.Consider Passing an Ordinance Amending Title 5 of the Cottage Grove City
Code relating to Social Hosts
Police Sergeant Randy McAllister reviewed the proposed ordinance adding Title
5, Chapter 8 to the Cottage Grove City Code relating to Social Hosts, noting that
the proposed ordinance would make it a misdemeanor crime to aid, conduct,
entertain, organize, supervise, control or permit a gathering or event where
persons under the legal drinking age are consuming or possessing alcoholic
beverages. He stated this ordinance would give the Police Department another
tool to use when investigating underage drinking parties which will reduce their
occurrence in the future.
Sergeant McAllister recommended that Council pass the proposed social host
ordinance and to adopt the resolution authorizing the publication of this ordinance
by title and summary.
MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL
MEMBER OLSEN, TO PASS ORDINANCE NO. 876, AN ORDINANCE
AMENDING COTTAGE GROVE CITY CODE BY ADDING CHAPTER 8,
RELATING TO SOCIAL HOSTS. MOTION CARRIED. 5-0.
Cottage Grove City Council 6
April 7, 2010 Regular Meeting
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER RICE, TO ADOPT RESOLUTION NO. 2010-047, A RESOLUTION
AUTHORIZING PUBLICATION OF ORDINANCE NO. 876 BY TITLE AND
SUMMARY. MOTION CARRIED. 5-0.
9.RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS –
None.
10.COMMENTS AND REQUESTS
Mayor Bailey reminded the public that an Open Book meeting will be held on Thursday,
April 8, 2010 from 5:00 p.m. to 7:00 p.m., in the Cottage Grove City Hall, by the
Washington County Assessor’s Office, and at other locations throughout Washington
County.
Mayor Bailey stated he received a memorandum from Werner Electric that they are
sponsoring a Wood Duck Challenge, to be held on April 17, 2010 from 9:00 a.m. to noon,
to build a wood duck nesting box. He stated that there is a $5.00 donation which will go
toward the Minnesota Water Fowl Association. Anyone interested can contact Katie
Woolery at 651.769-8133 or kwoolery@wernerelec.com.
th
Mayor Bailey reminded citizens to vote for your favorite holiday decorations along 80
Street until Monday, April 12, 2010.
Mayor Bailey stated there will be some prairie restoration burns within the next 30 days
at various locations in Cottage Grove.
Council Member Olson invited the public to attend a donkey basketball game to be held
on April 20, 2010 sponsored by the St. Paul Park/Newport Lions Club, noting that the
game will be at the Cottage Grove Middle School at 7:00 p.m. and tickets are $8.00 in
advance at American Motorsports or Caribou Coffee.
Council Member Peterson reminded the youth and parents that the Human Services/
Rights Commission are sponsoring an Essay and Poster Contest until May 1, 2010.
Information can be found on the City’s website and Facebook, for ages Kindergarten
th
through 12 grade.
Public Works Director Burshten reminded all the City’s Annual Spring Clean Up is May
th
1st and Arbor Day is April 24, both at Public Works facility.
11.PAY BILLS
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER
PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 166496 THROUGH
166763 TOTALING $642,450.57. (CHECK NUMBERS 166496 THROUGH 166534
TOTALING $176,174.27 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION
CARRIED. 5-0.
Cottage Grove City Council 7
April 7, 2010 Regular Meeting
12.WORKSHOP SESSION – OPEN TO PUBLIC
A.PFC Remediation Work Plan
City Engineer Levitt stated there is concern about the remediation efforts planned
for the 3M Woodbury Disposal Site and the 3M Cottage Grove Disposal Site.
The remediation plans set forth in the Minnesota Decision Documents (MDD) and
the corresponding response action plans do not encompass the broad range of
concerns related to the environment. The response actions may protect the
public health, but there is little consideration or plans to protect the valuable
response of groundwater.
The Environmental Commission has established a sub-work group to review
remediation plans that are taking place at the 3M-Cottage Grove Disposal site
and the 3M-Woodbury Disposal site. The work group would include
representatives of the Commission, and:
i.State Senators;
ii.House Representatives;
iii.Minnesota Department of Health;
iv.Minnesota Department of Natural Resources;
v.Minnesota Pollution Control Agency;
vi.Metropolitan Council;
vii.Local Units of Government
viii.South Washington Watershed District; and
ix.3M
City Engineer Levitt stated the 3M Cottage Grove MDD contains a request from
the Washington County Board of Commissioners and the Washington County
Department of Public Health to evaluate further the potential for beneficial re-use
of the pump-out water from the groundwater control system.
The Council received the letter to be sent inviting the Minnesota Department of
Natural Resources, Minnesota Pollution Control Agency and the Minnesota
Department of Health, to participate in this Work Group to develop plans to re-
use the pump-out water to benefit the public heal and welfare and the
environment, and reads as follows:
“The response in the Minnesota Decision Document, “While the Minnesota Pollution
Control Agency (MPCA) cannot dictate the use of the pump-out water for beneficial
purposes, the MPCA can relay this recommendation to 3M for further consideration.”
This response is not acceptable. The agencies that are charged to protect the
environment in this State need to have a more coordinated response to ensure that
groundwater is preserved and protected for future generations. The agencies need to
have a plan that commits to discharge concentrations from the proposed pump-out
system at concentrations that are at drinking water standards. There needs to be a plan
to provide for re-use of the pump-out water, since they are proposing to pump a combined
capacity of approximately 7.4 to 9.2 millions of gallons per day from the Woodbury and
Cottage Grove sites. This compares to 2.3 million gallons per day pumped by Cottage
Grove and 4.2 million gallons per day pumped by Woodbury for winter municipal water for
their residents and businesses.”
Cottage Grove City Council 8
April 7, 2010 Regular Meeting
City Engineer Levitt stated on page 6 of the MDD for the 3M Cottage Grove
Disposal Site is a comment that “Washington County would like to see evaluated
further is the potential for beneficial re-use of the pump-out water from the
groundwater system. The current plan is to treat the pump-out water with carbon
through the 3M Cottage Grove wastewater treatment plant prior to discharge to
the Mississippi River”. She informed Council that she has concerns about the
statement that “while the MPCA cannot dictate the use of the pump-out water for
beneficial purposes, the MPCA can relay the recommendation to 3M for further
consideration”.
City Engineer Levitt stated that the 3M-Woodbury disposal site has four (4)
barrier wells and they are proposing to cut back on their pumping by about 25%
to 50% and the PCA has 45 days to comment on this request, but in talking with
them, if we request additional time to review this proposal, they would accept
that. She suggested that the City request a 45-day review period to give us more
time to understand the science and research behind the request since it does
have a direct implication to our well field and our municipal water supply. This is
an element that this sub-work group would be asked to look at and evaluate.
13.WORKSHOP SESSION – CLOSED TO PUBLIC – None.
14.ADJOURNMENT
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
PETERSON, TO ADJOURN THE REGULAR MEETING AT 8:47 P.M. MOTION
CARRIED. 5-0.
Respectfully submitted,
Caron Stransky
City Clerk