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Home My WebLink About2010-07-07 PACKET 03.B.COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting May 19, 2010 Ci]e 06107 lluT Open Forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Persons must limit remarks to two (2) minutes. The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Mark Grossklaus, Council Member Pat Rice, and Council Member Jan Peterson. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Howard Blin, Community Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. At 7:15 p.m., Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER - Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on May 19, 2010 at the Cottage Grove City Hall, 7516 80th Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Pat Rice. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Howard Blin, Community Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Craig Cottage Grove City Council 12 May 19, 2010 Regular Meeting Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATIONS - None. 3. APPROVAL OF MINUTES A. April 7, 2010 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the April 7, 2010 Special Meeting stand approved as presented. B. April 7, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the April 7, 2010 Regular Meeting stand approved as presented. 4. CONSENT CALENDAR Council Member Olsen pulled item E and Mayor Bailey pulled item D. Council Member Olsen stated the City received donations for the 19th Annual Youth Safety Camp totaling $3,595.00 from the following donors: • Anchor Bank, N.A. - $100.00; • Andersen Corporation - $250.00; • Borst Construction, Inc. - $50.00; • John J. Norton DDS PA - $200.00; • KOK Funeral Horne - $45.00; • Marathon Petroleum Company LLC- $100.00; • Mississippi Dunes -175 lunches valued at $700.00; • Norris Square -175 lunches valued at $700.00; • Park Grove Pet Hospital - $55.00; • River Oaks Golf Clubhouse - 175 lunches valued at $700.00; • SuperMoms - donuts valued at $275.00; and • Tennis Sanitation garbage removal valued at $420.00. Mayor Bailey introduced Michelle Alpers representing the South Washington County Relay for Life and the event to be held on June 4, 2010 at the East Ridge High School. Cottage Grove City Council May 19, 2010 Regular Meeting She stated it was their goal to raise $260,000.00 this year for the American Cancer Society. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. ADVISORY COMMITTEE ON HISTORIC PRESERVATION (ACHP) MEETING FROM MARCH 9,2010; ii. ENVIRONMENTAL COMMISSION MEETINGS FROM JANUARY 13, 2010; FEBRUARY 23, 2010; MARCH 10, 2010; AND APRIL 14, 2010. iii. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETINGS FROM JANUARY 11, 2010 AND APRIL 12, 2010. iv. ECONOMIC DEVELOPMENT AUTHORITY MEETING FROM APRIL 13, 2010. B. AUTHORIZE ISSUANCE OF A SINGLE - OCCASION GAMBLING PERMIT TO THE PHOENIX RESIDENCE TO CONDUCT A RAFFLE A RIVER OAKS GOLF COURSE ON JUNE 14, 2010. C. AUTHORIZE ISSUANCE OF A TEMPORARY LIQUOR LICENSE TO THE CHURCH OF ST. RITA FOR THE ANNUAL PIG ROAST ON AUGUST 14, 2010 AND THEIR FALL FESTIVAL ON SEPTEMBER 18 AND 19, 2010. D. PROCLAIM AND WEEK OF JUNE 4 THROUGH JUNE 5, 2010 AS "RELAY FOR LIFE DAYS" IN COTTAGE GROVE. E. ADOPT RESOLUTION NO. 2010 -064 A RESOLUTION ACCEPTING DONATIONS TOTALING $3,595.00 FOR THE 17TH ANNUAL YOUTH SAFETY CAMP. ADOPT RESOLUTION NO. 2010 -065 A RESOLUTION AWARDING QUOTE FOR THE 2010 POND IMPROVEMENT AND SEDIMENT REMOVAL PROJECT TO RUMPCA EXCAVATING TOTALING $76,693.00. G. ADOPT RESOLUTION NO. 2010 -066 A RESOLUTION APPROVING A ONE (1) YEAR EXTENSION TO THE FINAL PLAT APPROVAL PERIOD FOR THE OAK COVE SUBDIVISION. H. ADOPT RESOLUTION NO. 2010 -067 A RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE MINNESOTA DEPARTMENT OF COMMERCE OR FUNDING FROM THE RENOVATIONS (FACILITY COST SHARE) GRANT PROGRAM -ARR. Cottage Grove City Council /4 May 19, 2010 Regular Meeting `� I. APPROVE THE APPOINTMENT OF DOUGLAS BUTLER TO FILL AN UNEXPIRED TERM ON THE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28. 2011. APPROVE THE APPOINTMENT OF CHELSEA BUTLER TO THE YOUTH SEAT ON THE PARKS, RECREATION AND NATURAL RESOURCES COMMITTEE FOR A ONE (1) YEAR TERM EXPIRING MAY 19, 2010. J. ADOPT RESOLUTION NO. 2010 -068 A RESOLUTION REGARDING THE ADMINISTRATION OF THE MINNESOTA WETLAND CONSERVATION ACT. RESOLUTION NO. 2010 -069 A RESOLUTION DELEGATING CERTAIN FUNCTIONS TO THE COMMUNITY DEVELOPMENT DIRECTOR OR DESIGNEE FOR THE IMPLEMENTATION OF THE MINNESOTA WETLAND CONSERVATION ACT. K. RECEIVE THE SPACE NEEDS STUDY FOR THE PUBLIC SAFETY /GENERAL GOVERNMENT FACILITY FROM CITY ADMINISTRATOR SCHROEDER DATED MAY 14, 2010. L. AUTHORIZE THE CITY ADMINISTRATOR TO EXECUTE THE AGREEMENT WITH FUTRELL FIRE CONSULT & DESIGN TO PROVIDE PLAN REVIEW SERVICES FOR COMPLIANCE WITH STATE FIRE CODES. M. RECEIVE INFORMATION ON LS POWER'S PROPOSAL TO THE MINNESOTA POLLUTION CONTROL AGENCY (MPCA) TO MODIFY THE EXISTING AIR EMISSIONS PERMIT TO ALLOW A HIGHER LEVEL OF CARBON MONOXIDE TO BE EMITTED DURING START UP CONDITIONS. N. APPROVE THE BUDGETED PURCHASE OF A THIRD REPLACEMENT 2010 FORD CROWN VICTORIA MARKED VEHICLE FROM ELK RIVER FORD FOR A TOTAL PURCHASE PRICE OF $22,981.32 UNDER THE STATE CONTRACT. MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS - None. A. Consider Awarding Bid for the Purchase of an Ambulance Public Safety Director Woolery stated that the unit to be replaced is a nine (9) year old ambulance, has been in service and has run pretty hard. He stated they look forward to receiving a new ambulance. Cottage Grove City Council G May 19, 2010 Regular Meeting J Public Safety Director Woolery stated that this ambulance will replace an ambulance that has been in service for nine (9) years. Council Member Grossklaus asked if the ambulance comes with all the equipment on it. Public Safety Director Woolery responded that most of the equipment from the existing ambulance will transfer over. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 2010 -070 A RESOLUTION AWARDING BID FOR A 2010 CHEVROLET G4500 DIESEL AMBULANCE TO EVEREST EMERGENCY IN THE AMOUNT OF $135,520.00. MOTION CARRIED. 5 -0. 8. UNFINISHED AND NEW BUSINESS A. Consider Entering into a Lease Agreement for Dog Park City Administrator Schroeder stated for the past several years a group of residents who called themselves the South Washington County Woof Park have been working on locating property within the City of Cottage Grove for a dog park. City Administrator Schroeder stated that Public Works employees suggested site located behind the Public Works Facility on Glendenning Road, east of Jamaica. and north of 95th Street. City Administrator Schroeder stated that included in the Agenda Packet is a copy of a five (5) year lease. Under the lease, the City is responsible for the payments of property taxes totaling $5,000 to $6,000 per year, plus a $1.00 per year lease fee. The site is approximately 14 acres in size and has a lot of interesting characteristics that would make it a fine amenity for a dog park. City Administrator Schroeder stated that staff is recommending that the Council authorize entering into a lease with the owners of the property, WAG Farms, Glendenning Farms, L.P., and Joan Glendenning Kennedy Family Limited Partnership. Mr. Dick Swanson thanked the Council and City Staff for working with them on this project and stated that they have their Articles of Incorporation to be filed with the State of Minnesota and they will be apply for non - profit status once that is finished. Mr. Swanson stated that they received a mailing list from the City Clerk's office consisting of approximately 1,000 licensed dog owners to send out a mailing on the good news, and thanked the Washington County Bulletin for the article in the newspaper today. He stated that their support group will take care of the maintenance and the ongoing upkeep of the facility. Cottage Grove City Council 6 May 19, 2010 Regular Meeting CJ MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER RICE, TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO A FIVE (5) YEAR LEASE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND THE GLENDENNING FAMILY FOR THE WAG FARM DOG PARK. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey stated that on May 20, 2010, the Cottage Grove Public Safety Department will be holding a "Night to Unite" information picnic at Kingston Park from 6:00 p.m. to 8:00 p.m. The City is looking for residents interested in hosting a neighborhood block party during the event on August 3, 2010. Council Member Peterson mentioned that the "Beyond the Yellow Ribbon Network" meeting will be held on Tuesday, June 1, 2010 at the Cottage Grove City Hall, commencing at 6:00 P.M. to encourage people to help plan and coordinate the program to support military families during and after deployment. Council Member Olsen thanked Public Works Director Burshten, City Engineer Levitt and the Public Works team for inviting him and the Mayor to celebrate Public Works Week today. He stated he enjoyed the opportunity to interact with the Public Works employees and thanked the Department for the great job they do on a consistent basis in all of the areas that they are involved in. Council Member Olsen stated that the Strawberry Fest is on Father's Day weekend and encouraged citizens to come out to Kingston Park to celebrate. More information on the numerous events to be held can be found on the City's web site or the Strawberry Fest's web site as well. Their address is: cottagegrovestrawberryfest.com. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 167161 THROUGH 167356 TOTALING $789,634.84. MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION - OPEN TO PUBLIC - None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC - None. ADJOURNMENT Cottage Grove City Council 17 May 19, 2010 Regular Meeting MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO ADJOURN THE REGULAR MEETING AT 8:46 P.M. MOTION CARRIED. 5 -0. Respectfully submitted, Caron M. Stransky City Clerk