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Home My WebLink About2010-07-21 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 07/21/10 PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider approving the purchase of three new vehicles from Nelson Auto Center for a total price of $85,979.71. STAFF RECOMMENDATION Approve the purchase of three new vehicles from Nelson Auto Center for a total price of $85,979.71. BUDGET IMPLICATION $101,000.00 $85,979.71 Equipment Repla BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑❑ ECONOMIC DEV. AUTHORITY ❑ El 0 ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: Mark Olson, July 16, 2010 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Quotation from Nelson Auto Center ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER CITY OF • MINNESOTA I To: Les W. Burshten, Director of Public Works Harold J. Taylor, Jr., Public Works Supervisor From: Mark 014A�Shop Foreman Date: July 16, 2010 Subject: Vehicle Purchase Request Within the authorized 2010 EquipmentNehicle Replacement Schedule is the replacement of three vehicles for various Public Works Divisions. Listed below are the vehicles scheduled for replacement along with quotations for new vehicles from Nelson Auto Center of Fergus Falls, MN. Budgeted amount for all three vehicles totals $101,000.00. Department Unit to be Budgeted New Vehicle Total Purchase Replaced Funds Description Price Including Tax and License Water 70- 1503 -96 $28,000.00 New GMC $27,765.39 4 -wheel drive regular cab p icku p Parks 41- 1409 -96 $28,000.00 New GMC $27,765.39 4 -wheel drive regular cab pickup Water 70- 1507 -97 $45,000.00 New GMC $30,448.93 4 -wheel drive extended cab chassis At a later date we will request authorization to purchase a service body with related equipment for the Water Department's new vehicle. The City is eligible to purchase these vehicles through a Cooperative Purchase Agreement with Minnesota Service Cooperative and Nelson Auto Center, Fergus Falls, MN. As you and I have discussed and agreed upon, the recommendation is to ask Council for approval to purchase three new vehicles from Nelson Auto Center for a total price of $85,979.71 which includes sales tax and license. If all is acceptable please place this item on the July 21, 2010 Council Agenda for approval. Fleet Department 2228 College Way m PO Box 338 m Fergus Falls, MN 56538 -0338 218- 998 -8866 • 800 - 477 -3013 Ext. 8866 • Fax 218 - 998 -8813 • www.nelsonfergusfaus.com VEHICLE QUOTE NUMBER CottageGr TK20903 Sold To: Cottage Grove, MN Date: 0 7/1 512 01 0 Attn: Mark Olson Phone: 651- 458 -2808 Address: 8635 W Point Douglas Road S FAX: 651 - 458 -6080 Cottage Grove, MN 55016 Salesperson: Gerry Worner Key Code:ignition /Door: Stock No. Year Make Model New /Used Vehicle ID Number CottageGr TK20903 2011 GMC Sierra 2500 4wd Reg Cab 8' box Wi New Color: Silver /Gray cloth Price of Vehicle $25,944.03 Options & Extras $1,821.36 Transit Impprovement Vehicle Excise Tax Includes all Std. Equip. for WT Pkg, w/ 6.0 L V8, 6 spd ATOD, tilt wheel, 40/20/20 split seat, plus block heater, cloth seat, snowplow prep w 160 A alt., skid plates, switch for roof beacon, locking rear diff., receiver hitch, wiring, trailer brake controler, AT tires, amber roof marker lights, 730 CCA battery, . delete spare tire, dealer installed ND mudflaps dealer installed rubber slush mats add dealer installed spray in bedliner add dealer installed 20% seat w /storage MN motor vehicle excise tax @ 6.5% $1,686.36 MN tax exempt license, registration, & fees $115.00 Transit Impprovement Vehicle Excise Tax $20.00 Delivery Included Fergus Falls to Cottage Grove 202 Miles Subtotal $27,765.39 Trade - In Total Cash Price Total 2 units; cost for 2: $55,530.78 $27,765.39 each less 0.1% for payment at delivery; net 30 days; add daily interest at 9.5 % /mo, for later payment Your Purchase Order # Thanks for your business! To / Lessee t End User: Cottage Grove, MN Mark Olson Public Works 8635 W Point Douglas Road S Signed Printed Name Project # Contract #MSC 09.02.01 Phone: 651- 458 -2608 FAX: 651 - 458 -6080 Cottage Grove, MN 55016 and initialed and Date C otta g eG rTK20903.123 Equal Employment OppMUnlry/ANirmeli ve Adlon Employer, Fleet Department 2228 College Way > PO Box 338 • Fergus Falls, MN 56538 -0338 218- 998 -8866 • 800. 477.3013 Ext. 8866 • Fax 218- 998 -8813 • www.nelsonfergusfalls.com VEHICLE QUOTE NUMBER Sold To: Cottage Grove, MN Attn: Mark Olson Address: 8635 W Point Douglas Road S Cottage Grove, MN 55016 Key Code:lgnition /Door: Date: 07115/2010 Phone: 651 - 458 -2808 FAX: 651 - 458 -6080 Salesperson: Gerry Worrier Stock No. Year Make Model New /Used Vehicle ID Number TK30953 2011 GMC Sierra 3500 4wd Ext Cab 56" CA Wl New 0 Color: Silver /Gray cloth Price of Vehicle $28,463.78 Options & Extras $1,985.15 Transit Improvement Vehicle Excise Tax Includes all Standard Equipment for WT Pkg, w/ 6.0 L V8, 6 spd ATOD, tilt wheel, 40/20120 split seat, plus block heater, cloth seat, 160 A alt., trailer brake controller & mirrors, roof marker lights, AT tires, dual batteries, locking rear diff., 11,000 lb GVWR delete pickup box, rear bumper, and spare tire assembly, delete rear seat, calibrate rear taillamps for single bulb dealer installed HD mudflaps front only dealer installed rubber slush mats, front dealer installed stainless steel step tubes add dealer installed 20% seat w /storage MN motor vehicle excise tax @ 6.5% $1,850.15 MN tax exempt license, registration, & fees $115.00 Transit Improvement Vehicle Excise Tax $20.00 Delivery Included Fergus Falls to Cottage Grove 202 Miles Subtotal $30,448.93 Trade - In Total Cash Price $30,448.93 less 0,1% for payment at delivery; net 30 days; add daily interest at 1.5 %1mo, for later payment Your Purchase Order # Project # Contract #MSC 09.02.01 Thanks for your business! To / Lessee/ End User: Cottage Grove, MN Mark Olson Public Works 8635 W Point Douglas Road S Printed Phone: 651- 458 -2808 FAX: 651- 458 -6080 Cottage Grove, MN 55016 and initialed and Date CottageGrTK30953.123 •E4 a /Emp /oymenf opp adunify /A94ma1111 ACOOnEmp /oyer-