The URL can be used to link to this page

Home My WebLink About2010-07-21 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 07 /21/10 PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider approving the purchase of one new Ford Escape Hybrid 4WD from Elk River Ford /Dodge /Jeep for the purchase price of $31,202.56. STAFF RECOMMENDATION Approve the purchase of one new Ford Escape Hybrid 4WD from Elk River Ford /Dodge /Jeep for the purchase price of $31,202.56. BUDGET IMPLICATION $101,000.00 BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY SUPPORTING DOCUMENTS ® MEMO /LETTER: Mark Olson, July 16, 2010 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Quotations from Nelson Auto Center and Elk River Ford /Dodge /Jeep COUNCIL ACTION TAKEN: 'APPROVED ❑ DENIED ❑ OTHER $31,202.56 Equipment Repla ACTUALAMOUNT FUNDING SOURCE REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® MEMO /LETTER: Mark Olson, July 16, 2010 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Quotations from Nelson Auto Center and Elk River Ford /Dodge /Jeep COUNCIL ACTION TAKEN: 'APPROVED ❑ DENIED ❑ OTHER • To: Les W. Burshten, Director of Public Works Harold J. Taylor, Jr., Public Works Supervisor Front: Dark Ols9Q Shop Foreman Date: July 16 2010 Subject: Vehicle Purchase Request At the July 7, 2010 Council meeting, Council approved the re- distribution plan of vehicles and the authorization to purchase a Toyota Prius for the Building Inspection Division and a Ford Escape Hybrid vehicle for the Public Works Administration Department. The following quotations are attached for the Ford Escape Hybrid: Elk River Ford /Dodge /Jeep — Elk River, MN (1) one new Ford Escape Hybrid 4WD $31,202.56 Nelson Auto Center, Fergus Falls, MN (1) one new Ford Escape Hybrid 4WD $32,558.91 As you and 1 have discussed and agreed upon, the recommendation is to ask Council for approval to purchase (1) new 2011 Ford Escape Hybrid 4WD from Elk River Ford /Dodge /Jeep for the purchase price of $31,202.56 which includes safes tax and license. Funding for this vehicle will come from cost savings on approved budgeted vehicles and proceeds from sales of retired vehicles /equipment through the Equipment Replacement Fund. If all is acceptable, please place this item on the July 21, 2010 Council Agenda for approval. 2011 Escape Hybrid 44 5 pass. - U5K L "THE LR OF THE LITTLE GUYS" FO RD Meet e ewt snLes i ,-219 Ftwiu 10 NW E Z , Pdver, MN 55330 TOLL Free 800 -441 -2301 FQX # (yL63) 2y4 -3332 -Wade Turner (763) 274 - 3319 wturner@ertdi. com Fax to: _ City of Cottage Grove Public W Address: City, ST, Zip Date: _7/15/10 Nikki Greer (763) 274.3326 nyreer@erfdj. Fax #: Phone #: 651.398.5964 Fleet ID #: (You must have a fleet ID# to receive govt pricing) 2011 Ford Escape Hybrid 4x4 5 pass - U5K Includes: All XLT Equipment plus: • Brakes - Regenerative braking system • Climate Control - Dual -zone Electronic Temperature Control (DEATC) Automatic • Ford SYNC® Voice- activated • Monochromatic Exterior Communications and Entertainment — Body Colored Grille (Upper /Lower) System (includes 911 assist, VHR, Traffic, — Body Colored Liftgate Garnish Directions and Information Services) • Power Point - 1 IOV A/C • Wheels - 16" Unique Aluminum • Block Heater • Power Windows /Locks /Mirrors • Daytime Running Lamps • Power Seat Additional Options Available: Price: Cargo Area Protector Tray $74. Mudflaps (set of 4) -. installed $190. UX Ingot Silver Metallic Joel. YZ Oxford White Incl. NZ Kiwi Green Warran Options ...askfor ricin PowertrainCare (3 yrs) 100,000 miles / $50 deductible Incl. PowemainCare (5 yrs) 100,000 miles / $50 deductible Incl. PowertrainCare 7 s) 100,000 miles / $50 deductible BaseCare (3 yrs) 100,000 miles / $50 deductible BaseCare (5 yrs) 100,000 miles / $50 deductible BaseCare (7 s) 100,000 miles / $50 deductible PremiumCare (3 s ) 100,000 miles/ $50 deductible Incl. PremiumCare (5 yrs) 100,000 miles / $50 deductible PremiumCare 7 s) 100,000 miles / $50 deductible Codes Exterior Color Price UN Steel Blue Incl. UA Black Incl. UX Ingot Silver Metallic Joel. YZ Oxford White Incl. NZ Kiwi Green Incl. T9 Black Pearl Slate Incl. WS White Suede Incl. Interior Color Stone Incl. Pricin Price (does n ot include sales tax / lie fe es) - -�- $ 28,963.00 Additional Options $ 264.00 Transit Impr Excise Tax "" * *see below for counties $ 20.00 pervehkte *" Number of Units Ordered I Subtotal for each vehicle $ 29,247.00 Sales Tax -6.5 %n Lie Plates/Fees $1,901.06 $ 54.50 Service Documents (optional) CD $250 / Paper Copy $420 N/A Grand Total for all Units (includes sales tax / lie fees) $ 31,202.56 ** Transit Irm r Excise Tax is applicable in the counties of Anoka, Dakota, Hennepin, Ramsey& Washington. Do es not aociv if vehicle is a marked emergency vehicle cwo"ers4natwre Date Please call with any questions. Payment is due upon delivery of each vehicle 2.5% monthly interest rate will be assessed on accounts not received within 30 days of delivery date or any part thereof. Sold To: Cottage Grove, MN Attn: Public Works Address: 8635 W Point Douglas Road S Cottage Grove, MN 55016 Date: 07/13/2010 Phone: 651 - 458 -2808 FAX: 651- 458 -6080 Salesperson: Gerry Worner Key Codeagnition /Door: Stock No. Year Make Model CottageGr U5K 2011 Ford Escape Hybrid 4WD 4 or SUV Color: Silver /Gray cloth Price of Vehicle NewlUsed Vehicle ID Number New 0 Options & Extras Includes all Standard Equipment for Escape Hybrid 4wd, plus engine block heater, daytime running lamps, cargo area protector dealer installed mudflaps MN motor vehicle excise tax @ 6.5% $ 1,978.92 MN tax exempt license, registration, & fees $115.00 Transit Improvement Vehicle Excise Tax $20.00 Delivery Included Fergus Falls to Cottage Grove 202 mile Subtotal Trade - in $30,444.99 $2,113.92 $32,558.91 Total Cash Price $32,558.91 less 0,1% for payment at delivery; net 30 days; add daily interest at 1.5%/mo, for later payment Your Purchase Order # Thanks for your business! to To / Lessee f End User: Cottage Grove, MN Mark Olson Public Works 8635 W Point Douglas Road 3 Cottage Grove, MN 55016 Printed Project # Contract *MSC 09.02.01 Phone: 651- 458 -2808 FAX: 651 -458 -6080 and Initialed and Date CottageGr U5K.123 Equal EmploymgM Oppodulrlry/A/fOmztlVe Action EmplayeN Fleet Department 2228 College Way • PO Box 338 • Fergus Falls, MN 56538 -0338 218- 998.8866 • 800- 477 -3023 Ext. 8866 o Fax 218 - 998 -8813 ^ www.nelsonfergusfalls.com