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Home My WebLink About2010-07-21 PACKET 04.M.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 7/21/10 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider awarding the contract for the Ice Arena Entry Sign Project to Blackstone Contractors, LLC in the amount of $70,000.00, the lowest of three quotes received. STAFF RECOMMENDATION Adopt the resolution awarding the contract to Blackstone Contractors, LLC in the amount of $70,000.00. Blackstone Contractors, LLC submitted the lowest of three quotes received. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION SUPPORTING DOCUMENTS ® MEMO /LETTER: Jeff McDowell, July 8, 2010 ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Bid tabulation COUNCIL ACTION TAKEN: PPROVED ❑ DENIED ❑ OTHER `f ANY DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: Jeff McDowell, July 8, 2010 ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Bid tabulation COUNCIL ACTION TAKEN: PPROVED ❑ DENIED ❑ OTHER `f ANY i '_. _.. _' • _. f f' 1 RESOLUTION AWARDING THE QUOTE FOR THE ICE ARENA ENTRY SIGN TO BLACKSTONE CONTRACTORS, LLC IN THE AMOUNT OF $70,000.00 WHEREAS, Plans and specifications were completed according to city standards and, WHEREAS, quotes were requested to provide the necessary work; and WHEREAS, three firms submitted quotes; and WHEREAS, it appears that Blackstone Contractors, LLC is the lowest responsible quoter; and WHEREAS, it is the recommendation of the City Engineer that the contract be awarded to Blackstone Contractors, LLC NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the contract for the Ice Arena Entry Sign be awarded to Blackstone Contractors, LLC in the amount of $70,000.00. Passed this 21 st day of July, 2010. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk 2335 Highway 36W SL Paul, MN 55113 Tel 651- 636 4600 Fax 651 -636 -1311 www.6onestroo corn i. i • . ;1 # July 8, 2010 Honorable Mayor and City Council City of Cottage Grove 7516 80th Street South Cottage Grove, MN 55016 Re: Ice Arena Entry Sign Bonestroo Project No. 000048 - 10286 -0 Quote Results Dear Honorable Mayor and City Council: Three sets of quotes were opened for the Project stated above on Wednesday, July 7, 2010. Below is a tabulation of the quotes, Copies of this letter will also be distributed to each Bidder. Ice Arena Entry. Sign There were a total of three Quotes. The following summarizes the results of the Quotes received: Part 1 — Sion Improvements Contractor Quote Amount Low Blackstone Contractors, LLC $70,000.00 #2 Crawford Merz Anderson Construction $77,141.00 #3 Imaginality Designs, LLC $88,000.00 Part 2 — Deduct Alternate No. 1: Delete Painted Routed Aluminum Citv Loaos From Sian Base Contractor Deduct Amount Blackstone Contractors, LLC $850.00 Crawford Merz Anderson Construction $500.00 Imaginality Designs, LLC $500.00 Part 3 — Deduct Alternate No. 2: Delete Architectural Precast Car) and Substitute Contractor Desioned Value Enoineered Cap Fabrieated using Alternative Materials Contractor Deduct Amount Blackstone Contractors, LLC $200.00 Crawford Merz Anderson Construction ADD $1,070.00 Imaginality Designs, LLC $2,500.00 Part 4 — Deduct Alternate No. 3: Delete Architecutural Precast Base and Substitute Extended Foundation with Sandblast Finish and Tooled Radiused Edges and Joints to be Reviewed and Approved by Owner Contractor Deduct Amount Blackstone Contractors, LLC $1,300.00 Crawford Merz Anderson Construction ADD $240.00 St. Pain Imaginality Designs, LLC $1,500.00 St. Cloud Rochester Milwaukee Chicago City of Cottage Grove Ice Arena Entry Sign Quote Results Page 2 July 8, 2010 Part 5 — Deduct Alter nate No. 4: Deduct for Substitution of Contractor Proposed Alternate Comoletion Date. Completion Date is September 14, 2010 Contractor Deduct Amount Date Blackstone Contractors, LLC $500.00 November 15 Crawford Merz Anderson Construction $0.00 NA Imaginality Designs, LLC $1,000.00 October 14 The low quote on the Project is Blackstone Contractors, LLC with a quote of $70,00.00. This compares to the Project's Engineer's Estimate of $85,885.00. These Quotes have been reviewed and found to be in order. If the City Council wishes to award the Project to the low quote, then Blackstone Contractors, LLC should be awarded the Project on the Amount of $70,000.00. Should you have any questions, please feel free to contact me at (651) 604 -4798. 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