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2010-08-11 PACKET 07.A.
REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # - DATE 8/11/2010 4, PREPARED BY Administration Ryan Schroeder ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST Consider authorizing the Mayor and City Administrator to enter into a contract for Architectural Services with Wold Architects and Engineers for the Public Safety /City Hall building, contingent upon City Attorney review and approval. STAFF RECOMMENDATION: Authorize the Mayor and City Administrator to enter into the contract, contingent upon City Attorney review and approval. � • • �7:iti1►[elZiZdi1�l�f��li ® MEMO /LETTER: Memo from Ryan Schroeder dated 8/4/2010. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Attachments. ADMINISTRATORS COMMENTS >� , o.' e LZ E City Administrator " Date COUNCIL ACTION TAKEN: 'APPROVED ❑ DENIED ❑ OTHER Document2 City of Cotta Grove Minnesota To: Honorable Mayor and City Council Members From: Ryan R. Schroeder, City Administrator Date: August 4, 2010 Subject: Architectural Services/ Public Safety -City Hall Project On June 2, 2010 Council set a budget for the proposed Public Safety /City Hall construction project. On June 16, 2010 Council authorized RFP's (requests for proposals) of four firms that had survived the prequalification process. On July 21 the firms of Buetow and Associates, BKV, KKE, and Wold Architects were interviewed by the Project Team after which the Public Safety Director, the two Police Captains, and I conducted reference checking. On August 3 the Project Team met to review the results of those reviews and the interview process. By consensus the team is recommending a contract with Wold Architects. The project budget includes $1,026,450 for architectural services, site evaluation, environmental and other professional services. While the fee for architectural services could change if there is a dramatic difference between our preliminary construction estimate and the final estimate (after going through final programming and schematic design) we are anticipating that based upon the proposal that the fee will be $767,900 plus reimbursable expenses capped at $50,000 (duplication of plan sets and other materials, mileage and the like). While Wold was not the lowest priced proposer the team believes this firm will bring the best value to the project. Wold will provide for all architectural services for the site planning and construction, the building envelope, all interior design and finish, IT and security. Wold will contract out a portion of the site design work with Close Landscape Architectural which is the firm that did the design work for Oakwood Park and the Gateway Land Use Plan. They also contract for cost estimating with the firm of Constructive Ideas which is a construction management firm. Civil engineering is conducted by the firm of Anderson - Johnson and structural engineering is handled by BKBM. All outside services are included in the stated fee. Mechanical, electrical and interior design is conducted in- house. In addition to the Wold services we would set aside $10,000 for outside IT consulting to review the Wold deliverables at schematic design, and during design document preparation. We would also set aside $30,000 for a CM firm to generally review the program, schematic design, design development, contract documents, and bid award. In both cases these side contracts should be considered as "value engineering" contracts to ensure that a second set of eyes is working on our behalf which should limit the liability for future change orders. Wold is considered as the industry leader in Best Value contracting on public projects in this state. That characteristic is potentially of significant value in the current bidding environment. Essentially, what this new model of Design /Bid /Build contracting results in is an ability to eliminate low project bidders (effectively buying the project bid) intending to search through the project for opportunities for change orders. In the current economy such a situation is likely to occur and Best Value eliminates those contractors from ultimate eligibility for the project (bidders must go through an extensive effort in certifying their understanding of the project and effectively certifying that any project difficulties or misunderstandings are owned by the contractor, not the owner ... there still could be owner created change orders which we are intending to limit through the value engineering process). The requested action is to enter a contract with Wold Architects and Engineers by contract. That contract has not yet been received or reviewed. Therefore the action would be contingent upon review and approval of the City Attorney. Council Action: By motion authorize the Mayor and City Administrator to enter a contract for Architectural services as noted above contingent upon City Attorney review and approval. City of Cottage Grove Wold Architects and Engineers New Public Safety/ City Hall July 21, 2010 Design Schedule - Draft The following is a list of suggested meeting dates and agenda topics for the Design process. August 2010 Meeting #1 - Project Team • Confirm Meeting Dates and Agenda • Review Guiding Principles • Discuss Design Process • Review Building Program Meeting #2 - Department Heads • Meet to determine needs • Review Building Program Meeting #3 - User Groups (Multiple meetings as required) • Meet to determine needs • Review Building Program • Develop Department Adjacency Diagrams ➢ Public Safety Commission Review September 2010 Meeting #4 - Project Team • Report User Group findings • Review Department Adjacency Diagrams Meeting #5 - Council Meeting • Present Department Head and User Group findings • Approve /Adopt Building Program Meeting #6 - User Groups (Multiple meetings as required) • Review /Finalize Adjacency Diagrams • Develop Building Plans Meeting #7 - Project Team • Review Site Options • Discuss Exterior Goals • Review for Planning Commission meeting Meeting #8 - Planning Commission • Review Site Options • Review Proposed Variances ➢ Communications Subcommittee Technology Subcommittee ➢ Facility Maintenance Needs Subcommittee Commission No. 9999 °a TM �'. AGREEMENT made as of the Eleventh day of August in the year Two Thousand and Ten. (In words, indicate dav, month and year.) BETWEEN the Architect's client identified as the Owner: (Name, Legal status, address and other information) City of Cottage Grove 7516 80th Street South Cottage Grove, MN 55016 ,and the Architect (Name, Legal status, address and other information) Wold Architects and Engineers 305 St Peter Street Saint Paul_ Minnesota 55102 Telephone Number: 651- 227 -7773 Fax Number: 651- 223 -5646 for the following Project: (Nmric, location and detailed description) Basic Contract Agreement for the Public Safety /City Hall project consistent with the "2006 Space Needs 2040 Recommendations ", June 10, 2010 Update and the "Public Safety/ City Ilall Statement ", June 3, 2010. Addition alfuture projects agreed upon in writing by both parties. The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical fine in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document 8101 *e - 2007 Iformerly B15V- - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init, reserved. WARNING: This AIA Document is protected by U.5. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this At A Docunneot, or any portion of it, may result in severe civil and crim lnal penalties, and will be prosecuted to the maximum extent possible under t the ime. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No. 1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6, COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT EXHIBIT A INITIAL INFORMATION ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Article I and in optional Exhibit A, Initial Information: (Complete Exhibit A, Initial Information, and incorporate it into the Agreement at Section 13.2, or state below Initial Inf'or-malion such as details of the Project's site and program, Owner's contractors and consultants, Architect's consuhants. Owner 's budget for the Cost of the Work, authorized representatives, anticipated procurement method, and other information relevant to the Project.) § 1.2 The Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: 9 Commencement of construction date: 1 Substantial Completion date: § 1.3 The Chmcr and Architect may rely on the Initial Information. Both parties, however, recognize that such Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services as set forth in this Agreement AIA Document 8101 T"' - 2007 fm orerly 6151 - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Inl4' reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under / the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No.1323270043_I which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2:.3'rhe Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance for the duration of this Agreement. If any of the requirements set forth below exceed the types and limits the Architect normally maintains, the Owner shall reimburse the Architect for any additional cost: (Identifv types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if any.) .1 General Liability $1,000,000 per claim /$2,000,000 aggregate .2 Automobile Liability $1,000,000 per occurrence 3 Workers' Compensation Statutory .4 Professional. Liability SI,000,000 per claim/$2,000,000 aggregate ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural. mechanical, and electrical engineering services, civil engineer, cost estimating, landscaping, consultant will be hired by Architect as services are required as part of Basic Services.. Services not set forth in this Article 3 are Additional Services § 3;1,1 The Architect shall manage the Architect's services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. § 3.11 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission or inconsistency in such services or information. § 313 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedulc for the performance of the Architect's services. The schedule initially shall include anticipated dates for the convnencen'ient of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary as the Project proceeds until the commencement of construction. AIA Document 8101 r" - 2007 (formerly 3151 - 1997). Copyright t) 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This Ale Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Docun ern, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AM software at 17:09:19 on 08/04/2010 under Order No.1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution made without the Architect's approval § 3.1.5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3,1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 12.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work. Project site, and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain, the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project, including the feasibility of incorporating '.: environmentally responsible design approaches if requested by Owner. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3,2.4 Based on the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design Illustrating the scale and relationship of the Project components. §,3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital modeling. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. §. 3.2.5.1 The Architect shall consider, if requested by the Owner, environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, rr in developing a design that is consistent with the Owner' s program, schedule and budget for the Cost of the Work. The Owner may obtain other environmentally responsible design services under Article 4. §. 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.1 . § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval § 3.3 DESIGN DEVELOPMENT PHASE SERVICES § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and AIA Document 8101 r--2007 (formerly 8151— — 1997). Copyright O 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. Ail rights Init. reserved. WARMING: This Ale Document is protected by U.S. Copyright Law and International Trestles. Unauthorized reproduction or distribution of this Al e Document, or any portion of it, may result in severe civil and criminal penalties, and wild be prosecuted to the maximum extent possible under / the law. This Document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No.1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1448073173) such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 13.2 The Architect shall update the estimate of the Cost of the Work § 3.33 The Architect shall submit the Design Development documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation, of (1) bidding and procurement information that describes the time, place and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. §. 3.4.4'rhe Architect shall update the estimate for the Cost of the Work. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost :of the Work, . take any action required under Section 6.5, and request the Owners approval. The Architect shall after consultation with the Owner be primarily responsible for the preparation of the necessary bidding information and bidding forms. The Architect shall also assist the owner in the preparation of the General Conditions of the Contract for Construction, and form of agreement between the Owner and Contractor. All bidding documents and contractual agreements shall be in compliance with the requirements of Minnesota's public bidding and contracting law as those laws apply to public entities. § 3.4.6 The Architect shall work with the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. The Architect shall have the primary responsibility to complete the required documents and ensure that they are properly filed on behalf of the Owner. The Architect shall observe those applicable laws, statues, ordinances, codes, rules and regulations in force and publically announced as of the date of this agreement or as of the date of subsequent compensation amendments whichever is the latter. § 3.4.7 Owner understands that relatively few guidelines are available with respect to compliance with Americans with Disabilities Act (ADA). Architect is aware of developments in this field, including ADA guidelines that are incorporated in the building code, and legal decisions, but cannot guarantee or warrant that Architect's opinion of appropriate compliance measures will be found valid. § 3.5 BIDDING OR NEGOTIATION PHASE SERVICES § 3.5.1 GENERAL The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. AIA Document 2007 formerly 8151 Ta — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights I art' *" reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under i the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No.1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) § 3.5.2 COMPETITIVE BIDDING § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if arty, received from and returned to prospective bidders; .3 organizing and conducting a pre -bid conference for prospective bidders, if requested by Owner; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda; and .5 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 The -Architect shall consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 NEGOTIATED PROPOSALS § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and .3 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 The Architect . shall consider requests for substitutions, if the Proposal Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. §: 3.5.3.4In the event the lowest bid (or bids) exceeds the budget for the Project, the Architect, in consultation with and at the direction of the Owner, shall provide such modifications in the Contract Documents as necessary to bring the cast . of the Project within the budget, unless Owner directs the Architect to bid a project estimated over budget. §' 3.6 CONSTRUCTION PHASE SERVICES § 3.6.1 GENERAL §` 3.6.1 A The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201 I m -2007, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201 -2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.61.3 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates At the end of the one year contractor's construction warranty period:. § 3.6.2 EVALUATIONS OF THE WORK § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and Intl AIA Document B101 7 m -2007 (formerly B151 TM' - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.B. Copyright Law and International Treaties. Unauthorized reproduction or distribut[on of 6 this AW Document, or any portion of i£, may recur: in severe civil and criminal porosities, and will be prosecuted to the maximum extent possible under the Yaw. This document was produced by AIA software at 17:09:19 on 08104/2010 under Order No.1323270043_1 which expires on OV27(2011, and is not for resale. User Notes: (1446073173) to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of the Contract Documents oil written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and sball be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201 -2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3.6.3.1 The Architect: shall review and certify the amounts due the Contractor and shall issue certificates in such amounts The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a. Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 SUBMITTALS § 3.6.4.1 The Architect shall review the Connector's submittal schedule and shall not unreasonably delay or withhold approval. ,I fic Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.6.4.2 hr accordance with the Architect- approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only [nit. AIA Document But" - 2007 (formerly 13151 TM - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING. This A €A" Document is protected by U.S. Copyright Low and Ireernattorral Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted tot he maximum extent possible under the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No. 1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth in the Contract Documents the requirements for requests for infonnation. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 CHANGES IN THE WORK § 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and donot involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 PROJECT COMPLETION § 3.6.611 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3,6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of tine list submitted by the Contractor of Work to be completed or corrected. §- 3.6.6.3 When they Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. §`. 3.6.6.41 he Architect shall forward to the Owner the following information received from the Contractor: (1) consent; of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. AIA Document 8101 o' - 2007 (formerly 8151 *^' - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This Ate Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it may result in severe civil and criminal penalties, and wilt be prosecuted to the maninum extent possible under the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No.1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Additional Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shallprovide in the second column of the table below 111 the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit. If in an exhibit, ider:t y the exhibit.) Additional Services Responsibility (Architect, Owner or Not Provided) Location of Service Description (Section 4.2 below or in an exhibit attached to this document and identified below) 4.1.1 Programming Basic Services § 4.1.2 Multiple preliminary designs NIP § 4.1.3 Measured drawings Owner '4.1.4. Existing facilities surveys Owner § 4.1.5' Site Evaluation and Planning B203TM- -2007 Basic Services 4.1.6 Building information modeling N/P 4.1.7 Civil engineering Basic Services 4.1.8 Landscape design Basic Services 4.1.9 Architectural Interior Design (B252ri -2007) Basic Services § 4.1.10 Value Analysis (B204TM -2007) N/P § 4,1,11 Detailed cost estimating Basic Services 4.1.12" On -site project I e resentation N/P 4.1,13 Conformed construction documents N/P § 4.1.14 As- Designed Record drawings N/P § 4.1.15 As- Constructed Record drawings N/P § 4.1.16 Post oeca ancy evaluation N/P § 4.1.17 Facility Support Services B210Tst -2007 N/P '41.18' Tenant- related services. N/P - § 4.1.19 Coordination of Owner's consultants Basic Services Telecommunications /data design Basic Services § 4.1.21s Security Evaluation and Planning (B206TM -2007) N/P § 4,1.22 Commissioning(B21ilm -2007) N/P 4 Extensive environmentally responsible design N/P § 4,1 ,24 LEED ° Certification (B214Tm -2007) N/P 4.1.25 Fast -track design scrvices N/P 4.1,26 Historic Preservation B205 -2007 NP § 4.1.27 Furniture,. Furnishings, and Equipment Design (B253 N/P § 4.2Tnsert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility, if not flit ther described . in an exhibit attached to this document. § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect's schedule. ALA Document B101Ts -2007 (formerly 8151 T`" - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. ALL rights !I'IIt' reserved. WARNING: This Ale Document is protected by V.S. Copyright Law and International Treaties. unauthorized reproduction or distribution of this AW Document, or any portion cf it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No. 1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: 1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs, in -depth material research, energy modeling, or LEEDO certification; .3 Changing or editing previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations or official interpretations; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of - performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for. and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; ,9 Evaluation of the qualifications of bidders or persons providing proposals; .10 Consultation concerningreplacement of Work resulting from fire or other cause during construction; or ,11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.3.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the Owner subsequently determines that all or parts of those services are notrequired, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect for those services: .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner - provided information, Contractor - prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of,Service resulting therefrom; or .5 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 days: after (1) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion identified in Initial Information, whichever is earlier. (Paragraphs deleted) § 4.14 If the services covered by this Agreement have not been completed within ( ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 51 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner i egarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of or enforce Tien rights. AIA Document B101"v -2007 (formerly 8151 r- - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights [nit. reserved WARNING: This AEA`' Document: is protected by U.S. Copyright taw and international Treaties. Unauthorized reproduction or distribution of 10 this ACA' Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted is the maximum extent possible under the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No. 1323270043_1 which expires on 01/2712011, and is not for resale. User Notes: (1446073173) § 5.2 The Owner shall establish and periodically update the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shallrender decisions and approve the Architect's submittals in atimely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site, locations dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade,: including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include but are not limited to test borings, test pits. determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall . coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants maintain professional liability insurance as appropriate to the services provided. § 5.7 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.8 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.9 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors; omissions or inconsistencies in the Architect's Instruments of Service. § 5.10 Except as otherwise provided in this Agreement, or when direct communications have been specially authorized, fie Owner shall endeavor to communicate with the Contractor and the Architect's consultants through the Architect about matters arising out of or relating to the Contract Documents. The Owner shall promptly notify the Architect of any direct communications that may affect the Architect's services. § 5.11 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5,12 The. Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate aw Contractor to provide the Architect access to the Work wherever it is in preparation or progress. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs of the land, rights -of -way, financing, contingencies for changes in the Work or other costs that are the responsibility of the Owner. AIA Document B101— - 2007 formerly 6151 — - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING; This AIA` Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 11 this AIAX" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under ins law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order Na1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1 4 460 731 73) § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and may be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work, the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor's methods of determining bid paces; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in the program and scope of the Project; and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. § 6.4 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, through no fault of the Architect, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If die Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work_: or .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect, without additional compensation, shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. The Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS' AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. If the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other rescr%ce, rights, including copyrights. Submission or distribution of Instruments of Service to meet official reg requirements or for similar purposes in connection with the Project is not to be construed as publication in detoe, ation of the reserved rights of the Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under this Agreement The Architect shall obtain similar nonexclusive licenses from the AIA Document B101w —2007 formerly 8151'^' — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Imo. reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and InternatforrM Treaties. Unauthorized reproduction or distribution of 1 2 this AIA Document, or portion of It may rosutlt in severe chu? and criminal penalties, and wild be prosecuted to the maximum extent possible under / tire law. This document was produced by AIA software at 17:09:19 on 08/0412010 under Order No.1323270043_I which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub - subcontractors, and material or equipment suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the License granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the author of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by an) third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates.. - this Agreement for cause under Section 9.4. §. 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied imder this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 GENERAL § 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other . arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201 -2007, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. § 8,1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. 8.2 MEDIATION § 8.21 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition'.. precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the hen notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation: which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and fled with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the elate of filing, unless stayed for a longer period by agreement of the parties or court order. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. AIA Document 8101 T" - 2007 formerly 6151** - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AEA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 13 this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the taw. This document was produced by AIA software at 17:09:19 on 08!04/2010 under Order No.1323270043_I which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box If the Owner and Architect do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competentjurisdiction) [ X ] Litigation in a court of competent jurisdiction [ ] Other (Specify) (Paragraphs deleted) § 83.4 CONSOLIDATION OR JOINDER § 8.3.4.1 No mediation or legal . action arising out of or relating to this Agreement shall include, by consolidation or joinder or in any other manner, an additional person or entity not aparty to this Agreement, except by written consent containing a specific reference to this Agreement and signed by the Owner, Architect, and any other person or entity sought to be joined. Consent to mediation or legal action involving an additional person or entity shall not constitute consent to mediation or legal action of any claim, dispute or other matter in question not described in the written consent or with a person or entity not named or described therein. The foregoing agreement to mediate and other agreements to mediate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. (Paragraphs deleted): ARTICLE 9 TERMINATION OR SUSPENSION § 9:1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven . days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services;. the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 93 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 This Agreement may be terminated by the Owner upon seven (7) days written notice to Architect in its sole discretion. The. Architect may terminate this Agreement only in the event of substantial non - performance by the Owner. In the event the Architect proposes to terminate this Agreement, the Architect shall notify the Owner in writing stating with specificity the alleged non - performance and further stating that the proposed termination shall be effective if the iron- performance remains uncorrected for a period not less than 15 days following said notice. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due. AIA Document B101— -2007 (formerly 8151 — - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This Ale Document is protected by U.3. Copyright Law and International Treaties. unauthorized reproduction or distr €bntlon of 14 this AIA` Document, or any portion of it, may result in severe civic and criminal penalties, and will be prosecuted to the maximum extent possible under / the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No. 1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) (Paragraph deleted) § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, except that if the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201 2007, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assmne the Owner's rights and obligations under this Agreement. § 10.4 If the Ownerrequests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. §`10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third parry against either the Owner or Architect. § 10.6 l finless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. § 10.8 If the Architect or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors whose contracts include similar restrictions on the use of confidential information. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (Insert amount of or bastsfor, compensation.) A. Fixed fee for the New Public Safety/ City Hall: $11,40,5,000 construction cost T $2,015,085 Site ra $13,420,085 $737,000 Architectural Fee B. Furnish and Equipment Services (if requested) Fixed Fee Based on 6% of the Furnishings Cost Documented by Wold Init. AIA Document 6101 — 2007 {formerly B151 — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNR This At A Document is protected by U.S. Copyright Law and Internatlonai Treaties. Unauthorized reproduction or distribution of 15 this MA Document, or any portion of i €, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent passible under i the lsw. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No.1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) § 11.2 For Additional Services designated in Section 4.1, the Owner shall compensate the Architect as follows: (Insert amount of or basis for; compensation. If necessary,, List specific services to which particulars methods of compensation apply.) 1.25 x (salary plus overhead) § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation) 1.25 x (salary plus overhead) § 11.4 Compensation. for Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect times 1.25. § 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the compensation for each phase of services shall be as follows: Schematic Design, Phase fifteen percent (. 15 %) Design Development; Phase twenty percent ( 20 %) Construction Documents forty percent ( 40 %) Phase Bidding or Negotiation Phase five percent ( 5 %) Construction Phase twenty percent ( 20 %) Total Basic; Compensation one hundred percent ( 100 %) § 11.6 When compensation is based on a percentage of the Cost of the Work and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent estimate of the Cost of the Work- for such portions of the Project. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (Ifapplicable attach an exhibit ofhourly billing rates or insert them below.) Employee or Category Rate § 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 mileage in connection with the project and Owner requested out -of -state travel; .2 Long distance services, dedicated data and communication services, teleconferences, Project Web sites, and extranets; .3 Fees paid for securing approval of authorities having jurisdiction over the Project, including government agency review and permit fees; .4 Printing, reproductions, plots, standard form documents; .5 Postage, handling and delivery; AIA Document B10 I'm -2007 formerly 815" - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved, WARNING: This AIA" T Document is protected by U.S. Copyright Law and International Trestles. Unauthorized reproduction or distribution of 16 this AIA' Document, or any portion of it, may result in severe civic and criminal penalties, and will be prosecuted to the maximum extent possVe under / the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order Na1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) (Paragraphs deleted) .8 Architect's Consultant's expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .11 Other similar Project - related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants related to mileage shall be billed at Architects expense plus 50% of expenses incurred, all other reimbursable expenses shall be billed at actual cost to Architect plus zero percent ( 0 %) of the expenses incurred. § 11.9 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE If the Owner terminates the Architect for its convenience under Section 9.5, or the Architect terminates this Agreement under Section 9.3, the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing, using and maintaining the Project as follows: § 11.10 PAYMENTS TO THE ARCHITECT §. 11.10.1. An initial payment of zero (S 0.00 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid sixty ( 60 ) days after the invoice, date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) Local rate of interest as set by Minnesota Statute Section 549.09. §_ 11,103 The Owner shall Dot withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE; 12 SPECIAL TERMS AND CONDITIONS Special teams and conditions that modify this Agreement are as follows: ARTICLE- 13' SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior °negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner mid Architect. § 13.2 "this Agreement is comprised of the following documents listed below: A AIA Document BI01Tle -2007, Standard Form Agreement Between Owner and Architect .2 UA Document E20ITsr 2007, Digital Data Protocol Exhibit, if completed, or the following: .3 Other documents: (List other documents, if any, including lizhibit A, Initial information, and additional scopes of service, if any, forming part of the Agreement.) AIA Document B101"s - 2007 formerly 8151 T" - 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights hilt. reserved. WARNING: This ABA � Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 17 this AW' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:09:19 on 08104/2010 under Order No.1323270043_1 which expires on 01127/2011, and is not for resale. User Notes: (1446073173) This Agreement entered into as of the day and year first written above. 161 7 (Signature) (Printed name and title)! G ,111 (Signature) John McNamara, AIA, LEED AP Partner (Printed name and title) [nit. AIA Document B101T" —2007 4formerly B151 T. — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document Is protected by U.S. Copyright weed and In4rmadonor Treaties. Unauthorized reproduction or distribution of 4a this ALO Document, or any portion of it, may result In severe ciw €€ and criminal penalt €es, and wi €t be prosecuted to the maximum extent possible under the taw. This document was produced by AIA software at 17:09:19 on 08104/2010 under Order No.1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) TA •i I • V' • �A7 • • AIA Document i 10 00 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to t he standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note. This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 17:09:19 on 08/04/2010. PAGE AGREEMENT made as of the Eleventh day of August in the year Two Thousand and Ten. City of Cottage Grove 7516 80th Street South Cottage - Grove. MN 55016 Wold Architects and Engineers 305 St. Peter Street Saint Paul. Minnesom 55102 Telephone Number: 651 - 227 -7773 Fax Number: 651 -223 -5646 Basic Contract Agreement for the Public Safety /City Hall project consistent with the "2006 Space Needs 2040 Recommendations ", June 10, 2010 Update and the 'Public Safety/ City Hall Statement ", June 3, 2010. Additionalfuture projects al4 eed upon in writing by both parties. PAGES $1.000.000 per claim/$2.000,000 aggregate '1 OOO,OO—OpS, occurrence Statutory $1,000.000 per claim /$2.000.000 ag rg egate § 3.1 The Architect's Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical, and electrical engineering services- services, civil eatgilleer. cost estimating, Iandscapin Additions and Deletions Report for AIA Document B101 *" -2007 (formerly 8151 — - 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved WARNING: This Ate Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Al e Document, or any portion of it, may round in severe civil and trim In at penalties, and will be prosecuted to the maximum extent possible under the taw. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No. 1323270043_1 which expires on 01127/2011, and is not for resale. User Notes: (1446073173) consultant will be hired by Architect as services are required as part of Basic Services.. Services not set forth in this Article 3 are Additional Services. § 3.2.3. The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project, including the feasibility of incorporating environmentally responsible design app: eaeltes- approaches if requested by Owner. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.5.1 The Architect shall eeesder consider, if requested by the Owner, environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with She Owner's program, schedule and budget for the Cost of the Work Be Owner may obtain other environmentally responsible design services wider Article 4. L'CCM § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. and contracting law as those laws apply to public entities. § 3A4 6 The Architect shall work with the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having j urisdiction over the Pro The Architect shall have the primary responsibilitv to complete the required documents and ensure that they are properlv filed on behalf of the Owner. The Architect shall observe those applicable laws, statues, ordinances, codes, rules and regulations in force and publically announced as of the date of this agreement or as of the date of subsequent compensation amendments wh ichever is the latter. M 3 organizing and conducting a pre -bid conference for prospective bidders bidders, if requested by Owner: § 3.5.3.4 In the event the lowest bid (or bids) exceeds the budget for the Project, the Architect. in consultation with and at the direction of the Owner, shall provide such modifications in the Contract Documents as necessary to briniz the cost of the Proje within the budeet. unless Owner directs the Architect to bid a project estimated over bud et. § 3.6.1.3 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates en the date the �At the end of the one ear con actor's construction warranty period. Additions and Deletions Report for AIA Document 8101 T" -2007 (formerly B151Tm - 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This A10 Document is protected by U.S. Copyright law and Internationa€ Treaties. Unauthorised reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent pcesible under the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No.1323270043_l which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) 9TC3 *1 I § 4 Programmi n Basic Services § 4.1,2 Multiple preliminary designs N/P § 4.1;3 Measured drawings Owner § 4.1.4 Existi facilities surveys Owner § 4.1.5 Site Evaluation and Planning (B203TM -2007) Basic Services 4.1.6 Bwi din information modeling N/P . §.4.1.7 Civil engineering Basic Services 4.1.8 Landsca e desi Basic Services r § 4.1.9 Architectural Interior Design (B252T+rd 2007) Basic Services 4.1.10 Value Analysis B204TM -2007 N/P § 4.1.11 Detailed cost estimatin Basic Services § 4.1.12 On -site p roject rep resentation N/P 4.1.13 Conformed construction documents N/P § 4.1.14 As- Designed Record drawings N/P § 4.1. 1_5 As-Cons Record drawings N/P § 4.1.16 Post occupancy evaluation N/P _ § 41.17+ Facility Support Services (B210TM -2007) N/P § 4.1.18 Tenant - related services N/P § 4.1,19 Coordination of Owner's consultants Basic Services 4.1.20 Telecommunications /data design Basic Services § 4.1.21 Security Evaluation and Planning (B206T -- 2007)' } N/P § 4.1.22 Commissioning (B211Ti" -2007) NIT 4.1.23 Extensive environmentally responsible design N/P § 4.1.24 LEED Certification (B214TM -2007) N/P § 41,25 Fast-track design services N/P § 4.1.26 Historic Preservation (B205TM -2007) N/P § 4.1.27 Furniture, Furnishings, and Equipment Design (B253 -2007) N/P 17T_L1114[in c 4 The Arebiteea shall p rovide �e nau;, .. nh a3:, per.. he �:,.,:« . 3 . �., ..p;,,...... ..,..., >. .,..:;3 exceeds ^=�� set forth below as Additional °ro es. W hee sample Red si`aF Pprefuet Data 141 a] of the r hens .2 visits to `mcSlte— h3+ -thc /4fE- 13tt('Et- Bte "ra=cdn O f the Pro d u r ing ith h «e....:.ery erns of the f`...a.- et Doc - u :�geeticn.; €dr any=pertiect e£-the lViarl ` t do-d in ioe final completion PAGE 12 § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in the program and scope of the Project; and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. The Architect's estimate of the Cost of the Work shall be based e. -.-e ,dei on current area, volume or simsimilar rr dre- Cpnn o,-,. ar conceptual estimating techniques. s PAGE 13 Additions and Deletions Report for AIA Document 6101 T"' —2007 (formerly B151 Tm — 1997). Copyright 01974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: rhos AEA"' Document is protected by U.S. Copyright Law and lnternationat Treaties. Unauthorized reproduction or dfstrontlan of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:09:19 on 08/0412010 under Order No.13232700431 which expires on 01/27/2011, and Is not for resale. User Notes: (1446073173) § 8,2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. proceeding is played purtuarn to this section, the parties may nonetheless proceed to the seleetion of the afbitfater(s) PAGE 14 L Afla pda to S eet i on 8 o t hi s , Ag reemen [ Litigation in a court of competent jurisdiction r iearie �enfeecexeer .teem.... nt ...... neReeeenssnet�n�s�sne�ttseateestest�si vim § 8.3.4.1 specific reference to this Agreement and signed by the Owner. Architect, and any other person or entity sought to be joined.. Consent to mediation or legal action involving an additional person or entity shall not constitute consent to mediation or le i action of any claim. dispute or other matter in question not described in the written consent or with a person or e ntit y not named or described therein. The foregoing agreement to mediate and other alzicernents to mediate with as a dditional person or entity duly consented to by parties to this Agreement shall be specifically enfo rceable in a ccordance with applicable law in any court having jurisdiction thereof. ..Fl ^.. ..�F ..«..6,. ^,...,..,. ^...,.0 late.!'f,.,..«.eto t ��.. i��,"..AoA .. ...J�:e. ^« .... ....... :AoA mil, n an additional Additions and Deletions Report for AIA Document 8101 — - 2007 (formerly 8151 o' - 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AW' Document is protected by U.S. Copyright Law and International I reaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No.1323270043_1 which expires on 01/272011, and is not for resale. User Notes: (1446073173) a - - - - I he Owner and Afehileet grant to an person of emity made a fi" to an ar th Seenianal 9.3, whethef by joinder or consolidation, the saffie fights of joinder and- as the O� tief alld § 9.4 Ei dulF fail substantially to pis-f3orn in apeardrimee with �he te!:flfis ef this Agf eetReef flif etigh tie faisk ef the Petty initiating the t e;:.Fa„rThis Agreement maybe terminated by the Owner upon seven (7) days written notice to Architect in its sole discretion. The Architect mav terminate this Agreement only in the event of substantial non-performance by the Owner. In the event the Architect proposes to terminate this Agreement, the Architect shall notify the Owner in writing stating with specificity the alleged non - performance and further stating that the proposed termination shall be effective if the non-performance remains unconnected fora period not less than 15 da s following said notice. § 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all T ermi n a t ion Expenses a d,.fiae., :_ cp— ,..:,,.� c.''. due. aIrrib r..hieh th e AFeh' tee' is tie' etheie. ' falitieipaied pffifilt elf the value of the serviees not peFfefmed by the Arehileeto � }se -e nipri:,c�rc¢- p,usam¢, PAGE 15 A. Fixed fee for the New Public Safety/ City Hall: $11 construction cost+ S2,015,085 Site= $13.420M5 $737,000 Architectural Fee B. Furnish and Equipment Services (if requested) Fixed Fee Based on 6% of the Furnishings Cost Documented by Wold PAGE 16 1.25 x (salary plus overhead) 1.25 x (salary p lus overhead) § 11..4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect pl us perc ( %) a_ - A --wise ^ med law times 125. Additions and Deletions Report for ALA, Document B101'" -2007 (formerly B151 - 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This cue Document is protected by U.S. Copyright Lain and internationat Treaties. Unauthorized reproduction or door €bution of this AIA7 Document, or any portion of it may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the laud. This document was produced by AIA software at 17:09:19 on 08/04/2010 under Order No. 1323270043_1 which expires on 01/27/2011, and is not for resale. User Notes: (1446073173) Schematic Design Phase fifteen percent ( 15 %) Design Development Phase twentv percent ( 20 ° /n) Construction Documents forty percent ( 40 %) Phase Bidding or Negotiation Phase five percent ( 5 %) Construction Phase twent percent ( 20 %) Effid authefi:�ed eitili of town travel and mileage in connection with the Project and Owner requested out-of-state travel; .3 Fees paid for securing approval of authorities having jurisdiction over the Prejeet;Proiect, including government agency review and permit fees; .5 Postage, handling and delivery; .6 Expense of overtime wer],E requiring higher than regular fates, if authorized in advance by the Ovtner; Owner;: PAGE 17 § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants related to mileage sh all be b illed at Ar chitects expense plus 50% of expenses incurred, a: ze l"o p ercent ( ON of the expenses incurred. § 11.10.1 An initial payment of zero ($ 0.00 shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid sixty 60) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal `place of business of the Architect. %- - Local rate of interest asset Dv Minnesota Statute Section 549.09. PAGE 18' John McNamara, AIA, LEED AP Partner Additions and Deletions Report for AM Document 8101 T" -2007 (formerly B151 T" - 1997). Copyright 01974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: Fide AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Aid" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:09:19 on 0810412010 under Order No.1323270043_t which expires on 01/2712011, and is not for resale. User Notes: (1446073173) Certification of Document's Authenticity AW Document D401TM — 2003 1, , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 17:09:19 on 08/04/2010 under Order No. 1323270043_I from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA' Document B101T — 2007 - Standard I^orm of Agreement Between Owner and Architect, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (Title) AIA Document D401 - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA"' Document, or any portion of it, noon .� result in severe civil and criminal penalties, and sop be prosecuted to the maximum extant possible under the law. This document was produced by AIA software at 1709:19 on 08104/2010 under Order No. 1323270043_1 which expires on 01/2712011, and is not for resale. User Notes: (1440073173) wort Architects +- Engineers • Stability, Success and Strength • Cost effective /Tax dollars well spent • Strong design reflecting Cottage Grove's vision • Sustainable approaches for durability, healthy environments and efficiencies • Flexible and expandable • Reflect Cottage Grove with an inclusive participatory process Create an effective workplace with next generation functional, sustainable & efficient spaces and building systems Be cost effective with flexible, expandable and best value Opportun ities For your new Public Safety and City Ha11 Facility =qx, 'M Tifn . f jt UTTU11i * REV , U Joel Dunning, AIA, LEED AP Iltwi-OF" City Hall Public Safety Planner Michael Klass, CSI, LEED AP Project Manager Lyrae Schoen, [IDA, LEED AP Programming & Planning Interior De sign Ave Kevin Marshall, P.E., LEED AP Lead Mechanical Engineer ' � cimi'i L. Bob Close, RLA ure Landscape Architecture Martin Smarr, P.E. Ron LaMere, P.E. Lead Electrical Engineer Structural Engineer - BKBM Dan Johnson, P.E. Bill Wolters Civil Engineer - AJA Cost Estimator Constracgive Ideas Pwj46ee,r11114` 46% row �o ... j u FrOTM77 I M IMP -11 The City of Cottage Grove the best place to live, work, learn, and do business Wold Architects+ Engineers * Design Management Cost Management ® Schedule Management Construction Administration 41=0 Bri.� Wald Architects + Engineers * City Hall I Police I Future Fire I Parking * Future Library / YMCA * plater Treatment * Transitions Tke �t�> JjW& ,Ddr'�J fed apex -fpfm p1we, ENVISIONS AN INTERCONNECTED SYSTEM WITH: * Puink: spaces finked together . Connected Residentiai, * Safe attractive trails & walks Commercial, & Municipal Barad use * Calmed landscassed roadways . An open space network ---------- W 6 wIxei-we k6ve� liV &wbriev e rove. 1��# portunities Wofd Architects + Engineers s' * r' Our goal is to ACHIEVE VALUE& BUDGET Our creative team will provide APPROPRIATE DESIGN in keeping with your community. WHYWOLD7. July 13, 2010 Ryan R. Schroeder, City Administrator City of Cottage Grove 7516 80th Street South Cottage Grove, Minnesota 55016 Dear Ryan On behalf of Wold Architects and Engineers, we are very excited to submit our qualifications to you. As you know, our firm specializes in architecture for the public sector, matching facility solutions to our client's vision. We believe our focus gives us an inherent understanding of the political issues surrounding any project and how to best serve you. This understanding is as important as the project itself. One of our firm's strongest beliefs is that effective communication starts with really listening to our clients. By understanding your needs we can develop project criteria into a responsive, long -term solution. Through a proven collaborative planning process, our team ensures that your vision is realized, right down to the smallest detail. We have worked closely with many other Minnesota cities to deliver projects that consistently integrate civic facilities into a cohesive vision. We very much want to start this process with you, your Project Team and City leadership and help you fulfill your long -term goals with the design and construction of a new Public Safety/ City Hall facility. We match well with and exceed your qualifications with: Our highly qualified team. Our current relevant experience with modern police, city hall and fire facilities. Our understanding of your objectives. Our references. Our consultants. Projects bid on budget and completed on -time. Resources to meet your schedule expectations. Our commitment to be on site when you need us on your schedule. Our understanding of your community and culture. Committed team members who live and work in your community. Our commitment to public participation. We have worked on many similar City facilities with goals and objectives similar to yours. Throughout this project we will gain a broader understanding about your city, your mission and your community. We believe this collaboration and our experience will be a great value to you and the City in planning and designing of your new Public Safety/ City Hall facility. Weld has an experienced team of design professionals who are excited about the opportunity to work with the City of Cottage Grove and its community, as we, together, build your future. We look forward to discussing this exciting project with you further. Sincerely, Bt5lOLD ARCHITECTS AND ENGINEERS 1 m McNamara, AIA, LEER AP Partner -in- Charge ,vil,. ,,.. i , ., 305 St. Peter Street, St. Paul, MN 55102 www.woldae.corn I P: 651.227.7773 CONTACT. John McNamara, AIA, Partner, jmcnamara @woldae.com Since its incorporation 40 years ago, Woid Architects and Engineers has developed an expertise in the planning, design and engineering of governmental and educational facilities in the Midwest. Weld demonstrates depth of experience in planning and design, and a strong commitment to client service resulting in substantial long -term relationships with our clients. TYPE OF OWNERSHIP CorporaLlon YEARS IN BUSINESS 2010 Marks 42 yoars. Incorporated April 16, 1968. PRIMARY DISCIPLINES &SERVICES PROVIDED With client service as a focus, we take a long -term posture keeping our client's long -term interests as our goal. Our role, we believe, is much more thanjust "facility designer." Facility issues are ongoing, and so are the relationships we foster with our clients. Our 75+ person multi - disciplinary staff provides facility analysis, facility planning and programming, architectural design and specifications, mechanical and electrical design and specifications, space planning, interior design, cost estimating and construction administration. In addition, we have a staff of professional mechanical and electrical engineers to respond to your needs. • Long -Range Master Planning Sustainable Design • Pre- Design Program and Verification Cost Estimating and Management • Site and Facility Analysis • Quality Review • Interior Design and Space Planning • Bidding and Contract Review • Schematic Design Best Value Contractor Selection • Design Development • Comprehensive Construction • Contract Documents Administration • Security Analysis = Project Close -out and Archiving • Color /Material Selection • Continuous Post - Occupancy Follow Through SIZE OF THE FIRMA TOTAL With offices located in St. Paul, Minnesota; Palatine, Illinois; Royal Oak, Michigan and Denver, Colorado the Wold team accesses the base of knowledge and experience of our regional resources while maintaining the hands -on personal attention of our local team. LOCATION OF OFFICES PROJECT SUMMARY Wold worked with the City of Richfield on a preliminary program and schematic design for a new fire station, police station and city hall. The new facility is currently being constructed on the existing site, with the existing fire station remaining operational until completion. SUMMARY OF COST . . . . . . . . . . . . . . . . . . . . . ........................ . ............................ . ...... . ...................... Completion: 2010 (estimate) Size: 103,000 SF Total Project Cost: $22.5 million Construction Estimate: $18.1 million Construction Bid: $18 million Total Cost of Change Orders : N/A Owner Changes: N/A Unforeseen Co ncfitiocns: N/A Design Changes: N/A � 1 311 1, The adjacent neighborhood is residential in character and the site is located along the busy Portland Avenue corridor. Segregation of staff, Police, Fire and visitor traffic and parking is being given specific attention to ensure safe and efficient vehicular egress. Another emphasis of this project is the synthesis of municipal functions within the park district amenities which share the balance of the site. At the conclusion of the design process the city hired Stahl Construction to serve as their Construction Manager. 4 City of Richfield it all lip Safety Flit RICHFIELD, MINNESOTA Completion : June 2011 (projected) Size : 24,000 SF Total Project Cost: $5.1 million Construction Estimate: $3.8 million Construction Bid : TBD Wold Architects in partnership with Ringdahl Architects was hired to determine the needs for a new modern police station in the City of Alexandria. Space is to be provided for administration, records, offices for investigations, patrol, evidence processing and squad parking. The design of the facility is to be a modern design that reflects the local community. With the ability to be flexible and adaptive to meet future changes in the department. The design also takes advantage of the proximity to the lake and downtown community. While designing for sustainability was not a specific project goal, the orientation and features incorporate daylighting and views into the project. C ity of Alexandria Police Station ALEXANDRIA, MINNESOTA Total Cost of Change Orders : N/A Early on the city elected to hire a Construction Manager to be Owner Changes: N/A part of their team. Orb Management is currently working on the Unforeseen Conditions: N/A site preparation and construction is expected to start in July of Design Changes: N/A 2010. M'� SUMMARY OF COST . . . . ............. . ......... ........ .......... . . . . . 1-1 ......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Completion; August2008 Size: 68,000 SF Total project Cost: $14.9 million Construction Estimate: $12 million Construction Bid a $10.3 million Total Cost of Change Larders : $540,000 (4.6 %) Owner Changes: 2.3% Unforeseen Conditions: 1/2% Design Changes: 2.3% Faced with nearly 5% population growth annually, the City of Lakeville hired Wold to conduct a space needs analysis of the Police Department to help determine appropriate responses to their impending police staffing and service needs. Weld provided the City with: • Space needs /utilization study • Projected department space needs • Present options to the City • Feasibility & cost analysis of expansion / remodeling vs. new facility Based on the results of Wald's Space Needs Study, Lakeville selected the second option —to build a new facility for its Police Department, and retained Wold for the project. Wold designed a facility that fits the City's municipal facility standards, and is within the site context of Lakeville's growing suburban community. The Lakeville Police desired a facility thatwould provide separate core departments, but still allow the departments to interact and communicate with on another in common spaces. They also wanted it to be a place community members could feel proud of and a place they felt welcome. This project was constructed using a construction manager; Stahl Construction was selected by the city for this work. Its evilly Police LAKEV LLE, MINNESOTA Completion: December 2006 Size: 33,000 SF (33,000 SF City Hall) Total project Cost: $13.9 million Construction Estimate e $11.3 million Construction Sid: $11.5 million Total Cost of Change Orders: $125,000 (1.1 %) Owner Changes: 1/2 % Unforeseen Conditions: 0.1% Design Changes: 1/2% The City of Prior Lake hired Wold to complete both anew Police Station and adjacent City Hall. The design of the facilities emphasize the characteristics of Prior Lake that make it unique — its expansive lake, recently updated downtown and developed streetscape, and beautiful, accessible lake front park. Wold and the City of Prior Lake completed a planning and design process that identified the appropriate elements and design features that would allow the City Hall and Police Station to define and emphasize the City's key characteristics. This project was constructed using a traditional design, bid, build construction delivery method with Constructive Ideas acting as Owners Representative. City r Lake Police Statio 1 C ity Hall PRIOR LAKE, MINNESOTA •y , Washington Stillwater s 2025 Improvements STILLWATER, MINNESOTA Completion: 2011 Size: 480,000 SF Total Project Costa $56 million Constructions Estimate: $49 million Construction Bid: $47.3 million Total Coast of Change Orders: $4.7 million (9.9 %) Owner Changes: 6.6% Unforeseen Conti tions: 3.0% Design Changes: Less than 1/4% Facing a future of growth, Washington County hired Wold to develop a 20 -year Master Plan including Courts, Law Enforcement Center, Offices and Service Centers with the focus on North and South service centers and major renovations and additions at their Stillwater campus. The Washington County 2025 Stillwater Campus Improvements include an LEC addition, Courts Addition & Renovation, and Government Center. Wold's services included: 2025 Master Plan for growth and phased implementation Functional improvements to existing court administration, Court Services, Work Force Center, County Attorney, 911 Center, Finance, Land Records, Administration, and County Board. • Accessibility upgrades • Mechanical and electrical upgrades • FF &E Services • Elevator Improvements • Construction Phase Sequence Planning This project is being implemented in a phased manner with the first phase, the LEC Additions and Courts Addition, having been occupied in August of 2009. Construction will continue through 2011 on the remodeling phases of the project. This project is being constructed using a construction manager; Kraus Anderson was selected by the county for this work. Wold was asked to take a citizens committee through the process of exploring the need for a new city hall with a city wide representation of citizens. The process reviewed their existing facility and the deficiencies as well as the options for renovating or building new.The committee ultimately recommended constructing a new facility and after site analysis, it was also recommended that the new facility be built in their historic downtown area. With assistance from Wold, the committee made the recommendation to the council and they approved the project for completion in 2008. Wold was retained to design this new 36,000 square foot facility while the solution fits into the character of the existing store front architecture and establishes a new focus for the south end of the main street. The building also modulates its massing and was designed to reflect the character of their downtown. This project was constructed using a traditional design, bid, build construction delivery method. City of Farmington, City Hall FARMINGTON, MINNESOTA Design Changes: I% After ongoing dialogues with the City of Farmington to understand its needs, Weld helped the City to develop options for a North Municipal Campus. Sensitivity to the adjacent Elementary School, the new housing development and existing residential community was key in this Master Planning effort. The new Farmington Police Station is sited to emphasize its importance to the community. Easily accessible from both adjacent county highways, it is designed with transparency toward the public entrances.The Police Station's 24 -hour functioning will make it a local landmark. The facility is comprised of three sections that are divided by functions: public, semi - public and private. The southern public entrance, lobby and high clerestory provide a welcoming point for the public visitor. Police employees enter from the east. Garages for squad cars, prisoner sally port and evidence areas are accessed from a non - public parking area. This project was built using the traditional design, bid, build construction delivery method. City i lice Station FARMINGTON, MINNESOTA City of Faribault Police Station FARIBAULT, MINNESOTA Completion: July 2009 Size: 36,000 SF Total Project Costa $5.2 million Construction Estimate: $3.2 million Construction Bid. $2.8 million Total Cost of Change Orders :less than 1% Owner Changes: 1/4% Unforeseen Conditions: 1 /2% [Design Changes: 1/4% 0 - 1111' Wold was hired in 2004 to help the City of Faribault develop a campus plan for its municipal facilities with the development of a Public Facilities Task Force, which included a study and plan for new Police Station, Fire Station, Public Works and Parks and Recreation. Weld worked with the City's Public Facilities Task Force to develop Guiding Principles as well as strategies for implementation. During planning, Wold helped the City define the role, image and mission of the new Police Facility. Wold recently completed renovation of an existing office building as well as construction of secure evidence and sally port garage addition to house the Faribault Police Department. This project was built using the traditional design, bid, build construction delivery method. PROJECT SUMMARY Wold provided architectural and engineering services for the development of a new police station that reflects the historic flavor of the community. The new station is 16,800 SF and is constructed using brick and rusticated brick as primary exterior materials as well as pre -cast windowsills, lintels and quoins. The City of Woodstock wanted a facility which provides community meeting areas as well as traditional police station functions. Wold, using an effective participatory planning process, facilitated the design of a facility that provides optimal efficiencies and security while meeting the public space criteria expressed by the City of Woodstock. • Office for Police /Law Enforcement • 6 bed, 48 hour holding • Dispatch /911 • Storage garage • Presentation/Training Room This project was built using the traditional design, bid, build construction delivery method. 12 City of Woodstock lip Station WOODSTOCK, ILLINOIS Wold was selected to design a new Police Facility for the Village of North Aurora. Based on the forecasted "full build - out "of the community, a 29,000 square -foot facility was planned to accommodate the long -term needs of the community and the Police Department. Wold has facilitated the Core Planning Group with the Police Department, Village staff and Construction manager to develop the design criteria for the project. In addition to traditional law enforcement elements, the building program also includes a Community/Training Room that will also provide EOC capabilities for the Village, a flexible - position firing range that will provide floor space for tactical training exercises, and a drive - through Sally Port sized to accommodate ambulance and additional public safety vehicles. This project was successfully bid in May 2010 and is under construction. This project is being constructed by utilizing a Construction Manager. Village r Aurora lice Station NORTH AURORA, ILLINOIS 2 e 12 iy_ SUMMARY OF COST . . . ......... . ................... . . . . . ..... ........ -.11 . . . . . . .................. . . . . . . . . . . ............. . .................. Completions 1997 Size; 20,000 SF Total Project Cost, $2.8 million Construction Estimate: $2.1 million Construction Bide $2.08 million Total Cost of Change Orders r less than 1% In order to meet their initial short -term and long -term goals, the City of St. Paul Park selected Wold to design a Master Plan for city offices, and the Police and Fire Departments. A product of this Master Plan is this new municipal facility that is oriented along the diagonal of the city's main roadway, in a park -like setting that faces the center of the city. The Police and Fire Departments are designed to allow opportunities to share functions between them, as well as provide easy access to and from the site. Durability, quality of materials and appropriateness to the site are other established design parameters that accomplish the community's budget needs, desires and long -term goals well into the future. This project was built using the traditional design, bid, build construction delivery method. ,i', ,u 'i .. JA City of Saint r ST PAUL PARK, MINNESOTA 08JIT+ii3I1 LTII&1:1:x'1 i� tGYTftT�15'WMAiC'sm Completion: 1995 Size : 19,500 SF Total Project Cost: $1.5 million Construction Estimate: $1.52 million Construction 0id : $1.0 million Total Cast of Change Orders : less than 5% The City of Hutchinson hired Wold to design a new City Hall facility, because it had outgrown any future reuse of its existing facility. The new facility required the rehabilitation of an existing 30- year -old commercial building that the City had purchased. The design of the site, which is located adjacent to Central Park, makes a strong connection to the diagonal axis of the park. The renovation of the building's exterior required an image that epitomized the City's commitment to community accessibility. The new design's warm materials and expanses of glass at the reception /lobby area provide a sense of openness to the community. The new exterior's sense of scale and proportion is sensitive to the historic buildings in the surrounding business district. The project's budget required a plan that achieved all of the City's immediate and short -term goals. Finished and unfinished spaces provide for intermediate and long -term goals and allow for flexible use of the building's interior. The plan provides public access to Administration, Public Works and Community Development, which also utilize common space. �t c V, 15 C ity of Hutchinson, its Hall HUTCHINSON, MINNESOTA Similar Bents & Projects CITY OF ALEXANDRIA, MN CITY OF HUTCHINSON, MN CITY OF ST. PAUL, MN . Police Station - City Hall & Event Center; • Police Headquarters Renovation - City Hall Renovation, City Hall Annex CITY OF ANNAN ALE, MN CITY OF LAKEVILLE, MN - City Hall - Police Space Needs Study CITY OF ST. PAUL PARK, MN Library Addition - New Police Station • New Police Station, Fire Station • Fire Station Long Range Plan - Long -Range Plan/Facility CITY OF PRIOR LAKE, MN VILLAGE OF NORTH AURORA, IL Analysis - Campus Master Plan & - Police Station New Police Station CITY OF WOODSTOCK, IL CITY OF MN tud • Feasibilitty y Study for a CITY OF REDWOOD FALLS, MN • Police Station New Police Station - Community Center CITY OF FARMINGTON, MN CITY OF RICHFIELD, MIN Campus Master Plan New City Hail ° City Hall, Police Station, Fire Station & New Police Station WOLD KNOWS CITIES. Word has worked with a variety of nrinicipai clients, both large, and small. We understand the issues that today's municipalities fa e, and we respond by helping our public ,sector clients to plan the most effective facility solutions. CITY OF APPLETON, WI • Police Station • Jail • City Offices Library CITY OF GOLDEN VALLEY, MN • Municipal Facilities Assessment CITY OF GREELEY, CO • Rodarte Cultural Center Addition & Renovation CITY OF MOUNDS VIEW, MN • Community Center & City Hall Renovation CITY OF NEW ULM, MN • City Hall Historic Renovation CITY OF NOVI, MI • Police Gun Range Assessment Analysis Study CITY OF OAK GROVE, MN • Fire Station No. 2 CITY OF OLIVIA, MN • Police Department Study CITY OF OWATONNA, MN • Fire Station Renovation • Joint Law Enforcement Center Remodel CITY OF REDWOOD FALLS, MN • Community Center CITY OF RED WING. MN • Joint Law Enforcement Center CITY OF ROYAL OAK, MI • Fire Station • Farmers Market Addition • Public Water Works CITY OF ST. CLOUD, MN • Joint Law Enforcement Center • Administration Facility CITY OF BERWYN, IL • New Fire Station • Historic Fire Station Addition CITY OF CIRCLE PINES, MN • City Hall CITY OF DEKALB, IL • City Hall Addition & Renovation • Public Works Facility Remodel • Community Center Space Analysis • Long -Range Space Needs Analysis • Police Renovation Master Plan DEKALB TOWNSHIP, IL • Township Office Renovation/ Addition • Cold Storage Building CITY OF EXCELSIOR, MN • City Hall Space Needs Study CITY OF FARIBAULT, MN • Joint Law Enforcement Center CITY OF HUTCHINSON, MN • City Hall Remodel • Event Center • Vehicle Service Center Master Plan • Farmer's Market Pavilion CITY OF INVER GROVE HTS, MN • Space Needs Study CITY OF JACKSON, MN • Airport Arrival & Departure Building • Resource Center: Library& Senior Center CITY OF KIMBALL, MN • City Hall Facility Master Plan CITY OF EAST DUBUQUE, IL • East Dubuque District Library LAKE IN THE HILLS, IL • Public Works Facility Addition CITY OF LTCHFIELD, MN • Joint Law Enforcement Center CITY OF ST. PAUL, MN • City Hall / Courthouse • Highland Park Pool • City Hall Annex CITY OF SOUTH ST. PAUL., MN • Central Square Community Center CITY OF SHELBY, MI • Public Works CITY OF STERLING HTS, MI • Fire Station No. 5 • Senior Center CITY OF WACONIA, MN • Community Center Renovation CITY OF WOODBURY, MN • Facilities Master Plan CITY OF WOODSTOCK, It • Public Works Facility CITY OF YAKIMA, WA Police Courts :,t , i i 1.6 OURPR ®P ®SAL Wold proposes establishing a fixed fee at the project onset. We provide a comprehensive package of professional design and management services for each of our clients. All engineering and consultant services are provided in or fee. We look at each business relationship as long term and therefore strive to earn our commission through sustained performance and client satisfaction. Our full service fee proposal includes all services required to take this project from the preliminary space needs to "move-in" and beyond. A brief summary of what is included for each phase is listed here. Review and modifications as needed to the previous space program. Participation and facilitation of meetings with Council and subcommittees to confirm Goals and Objectives. Participation and facilitation of meetings to confirm the City's preferred building site. Confirmation of the Budget. Deliverables for Planning and Programming include: • An updated detailed space program approved by City Council, A site plan approved City Council. An updated approved project budget. SCHEMATIC DESIGN • Building departmental relationship diagramming of the approved space program. Facilitate with the Owner, survey and geotechnical information needed for the approved site. • Develop the site plan and building diagram based on meetings with the subcommittees and staff as needed. • Facilitate meetings with City leadership to confirm design objectives for the facility. • Develop preliminary exterior design concepts for input and approval by subcommittees and Council. • Confirm with Planning, Zoning and Building Official all needed submittals and approvals. Conceptual floor plans with walls and doors indicated. Conceptual exterior elevations showing proposed design elements and material selections. Final approved building space program. Updated construction estimate and schedule. A Schematic Design Document approved by City Council prior to starting the next phase. „� 17 • Develop the detailed Floor plan based on input from the subcommittees and users. • Facilitate meetings with all departments and staff to build the User Group Drawings. • Develop User Group Drawings that include all materials identified, conceptual furniture layouts, electrical requirements, storage • Facilitate meetings with subcommittees to finalize exterior and interior design elements. • Meet with Planning, Zoning and the Building Official to finalize all required submittals. Meet with Planning Commission as needed. Deliverables for Design Development include: • Detailed User Group Drawings approved by subcommittees. Final plan and exterior and interior design approved by subcommittees. Site and building approval by Planning Commission and City Council. Updated construction estimate and schedule. A Design Development Document approved by City Council prior to starting the next phase. Take all input received from Design Development and incorporate that information into the bidding documents. Complete bidding documents, details and specifications for the project. Work with the City on bidding requirements and construction contracts. Work with City Leadership on the bidding schedule and approvals. Review final bidding documents with appropriate city staff and departments. Deliverables for Construction Documents include: Complete bidding documents. Final construction estimate and schedule. • A Construction Document Submittal approved by City Council prior to Develop a detailed list of potential bidders for the work and invite them to bid on the project. Answer questions from bidders and issue addenda as needed. Facilitate a pre -bid meeting if needed. Coordinate with the City on collection of the bids and reading of the bids. Prepare a bid tabulation and recommendation. Deliverables for Bidding and Negotiation include: • Alist of potential bidders for the work including all sub- bidders. • Addenda for the bidding documents. • A bid tabulation on bid day. A recommendation to City Council for award to the low bid contractor. u 18 CONSTRUCTION ADMINISTRATION • Write contracts for the construction project. • Facilitate and manage a preconstruction meeting with the contractor. • Answer questions and interpret the construction documents. • Issue changes in the work as authorized by the Owner. • Ensure conformance to the construction documents. • Provide periodic on -site observation of construction progress and critical construction components. • Attend regular construction meetings with the Owner and Contractor. • Monitor and ensure completion of punchlist and warranty items after occupancy. Deliverables for Construction Administration include: • Detailed construction observation reports documenting construction progress and conformance to the contract. • Response to contract claims and pricing. • Change Orders as approved by the Owner. • Punchlisting of completed areas of construction prior to occupancy. • Punchlist/ Issue tracking log updated throughout warranty /close -out period. * Professional fees provided in separate envelope. G _ 19 We encourage dialogue with our clients to elevate their expectation as it relates to their facility, and to understand their level of interest in applying various strategies. We know that the key principals of sustainable design can, and should to some degree, apply to all projects which we undertake. Wold believes that a solid design strategy automatically incorporates elements of sustainability, but we also believe that our clients'expectations are the primary goal on any of our projects. As architects practicing in a changing world and as our public clients support sustainability issues in their communities, Wold has developed an understanding and approach towards sustainable design. Bidding Selection Schematic Design ..Design Deveiopmem SUSTA9 A ILITYOPTiONSS We are very familiar with the various sustainable guidelines and strategies including LEED & the Minnesota Sustainable Guidelines. All of these standards cover broad categories of site design, indoor environmental quality, energy and water conservation, material recycling and reuse, construction waste recycling and optimization of maintenance and operations. Some important topics to discuss are: • Durable Natural materials • Daylighting • Energy Management Inter - relationships • Acoustics • User - Friendly Correctional Staff Considerations SJ fE DE. The design of site related to site runoff, impact on adjacent property and daylight harvesting are ways that the arrangement of the site can influence the long -term impacts that this building will have on the larger environment. ENHANCE INDOOR ENfLfMO1AAAENTAL 01JAUTY, CONSERVE ENERGY AND @f,,NTERa RESOURCES The architects and engineers will have the opportunity to enhance the indoor environment, conserve energy and make use of renewable resources through the use of new technology. The investigation of new electrical systems, mechanical air systems and plumbing systems will allow the County to weigh the advantages and disadvantages to determine what is best for each situation. In addition, USE RESOURCE- EFEICISNIT MATERIALS Over the last ten years biodegradable and environmentally friendly materials has become more available. Materials such as recycled paints, carpet, linoleum, rubber and vinyl composition flooring are just a few examples of materials that can be considered. a O 11PA11 .E CONSTRUCTION WASTE Within the Twin Cities region, all the major refuse and demolition contractors sort and recycle discarded materials. The contractor on these projects, along with any subcontractors, will be required to follow recycling policies. OPIUM ZE MAfiNffi'TENIANC E AND OPERATIONS Through the use of new technologies and materials the efficiency and operation of the buildings can be enhances to minimize the use of nonrenewable resources. Operational efficiencies should be considered in the mechanical and electrical systems and weighed against first cost to determine long -term payback. integration of energy management systems need to be explored. 20 Building Life Cycle Phases Minimal use of interior duct liner Double- shaped IAQ condensation pans Protect the health of worker occupants and construction staff Include systems for air cleaning, humidity control, thermal comfort Ventilation air managed to deliver code requirements Consider environmental protection (habitats & environment) Minimize environmental disturbances during construction Limit number of trees cleared from the site Protect the onsite wetlands, creek, and lake Minimize the need for intensive ground maintenance Light pollution reduction Minimize thermo pollution to trout streams A 0 N N Sited for efficient building footprint and orientation Reduce the amount of excavation Maintain site water flows to minimize erosion & on -site control Encourage infiltration Implement low impact landscaping and future I.P.M. strategies Include native landscape and soil reservation /restoration Irrigate from on -site ponds in lieu of aquifer depletion Al AT cl �O Q G 0 G • Respond to local climatic and ecological context e e s e e • Incorporate solar and wind patterns • e a e a I • Use regional site for both plants and other materials e e e e e • Maximize benefits of vegetation o e e e e • Non -toxic landscape and building maintenance practices e e 0 e ar ` e • Provide on -site recycling e e 0 e e e • Offer building operations manual and occupant training ! ® 0 e Ar e • Provide convenient& safe access to transportation /bike trails e e 0 ® ei • Include on -site bicycle facilities, such as secure parking ® e e e e • Ensure convenient& safe pedestrian connectivity to neighborhood e + e e • Create within site and reduced parking ratios ': ® e e e 21 COST SAV i `ids ?EX4M'eFLE!C. Energy Design Assistance City of Minneapolis EOTF Annual Savings Bundle t ............................. $36,000 Bundle 2 ............................. $35,000 Bundle 3 ............................. $34,000 MN Army National Guard Annual Savings Bundle 1 ............................. $18,000 Bundle 2 ............................. $16,000 Bundle 3 ............................. $15,000 P RG f CONS eraM,1 rA'P Wold Architects and Engineers has been recognized with a number of energy conservation awards: Star Building Award for Energy Efficiency, Northern States Power Company (now Xcel Energy); North Woods Elementary School; LaCrosse, Wisconsin; Metropolitan Council HQ Award and Grant presented by the Department of Energy Award of Excellence presented by the Natural Gas Institute Passive Solar Energy Design Award presented by the Minnesota Energy Agency Efficient Building Award from "Energy User News" for Falcon Ridge Junior High School - ISD # 196 Ml ' l ENERGY SAVING OPPORTUNITIES We understand your desire for high performing systems and energy savings. The single most effective energy reduction strategy is to effectively control systems off. Systems that are not running, are using the least amount of energy. Some additional strategies include: OCCUPANCY SCHEDULING: Reducing system run time to match actual occupancy is the single most effective energy reduction strategy. OUTSEDE AIR MANA6Ef61FN`C 30% to 40% of a buildings energy use is related to conditioning outside air for ventilation. Eliminating over ventilation is a significant opportunity to save energy. The following should be considered: • CO2 Control • Airflow measurement • Air System Balancing • Control System Operation PARTIAL OCCUPANCY CONTROLZ Spaces with intermittent occupancy may benefit by reducing fan speed and outside air quantities when the spaces are unoccupied, maintaining occupied mode space temperatures is essential for quick recovery when people enter. ECSDP1C R41ZER ENTHALPY CONTROL: Allow the outside air damper to stay open in economizer mode when the total heat content is less that the outside air k'sUILECINGPRESSURE CONTPLs Manage control of building pressure to reduce outside air infiltration and reduce heating and cooling loads. OCCUPANCY OVERRIDE: A local override push button in some situations may allow the occupied schedules to be more aggressively reduced. OCCUPANCY SENSORS Occupancy sensors in some situations may allow the occupied schedules to be more aggressively reduced. Similar to the occupancy override, this strategy also needs careful consideration because in some cases comfort control may be improved at the expense of higher energy use. ROT WATER TEMPERATURE RESET; For hot water heating systems, reducing the supply water temperature as the outside air temperature increases has the benefit of reducing losses through insulation and in some cases improving the combustion efficiency of the boiler plant. SISCHARGE AIR RESETr Reset the air temperature setpoint based upon polling the individual spaces can prevent single space from driving the set point. DUCT STATIC PRESSURE REOET: Reset the duct static pressure setpoint based upon polling the VAV box damper positions VARIABLES SPEED PUMPING: Control hydronic system flow to match building demand through the use of a differential pressure sensor and VFD. Cycle off the domestic water heaters and associated circulation pump. i.t536''a'8" NG Orr CONTROLS: The greatest energy savings is the result of a fixture that is turned off when it is not needed. There are a number of strategies that need to be investigated. Occupancy Sensors, Lighting Control Zones, Photo Cells, Daylight Control, Time of Day Scheduling 22 Best Value Procurement is a process that is allowed by State Statute whereby State Agencies, Counties and Municipalities can select their contractor through an evaluation process similar to how you are selecting your Architectural firm. Working with your committee process and City Council, we would help you develop a set of criteria including cost, project plan and approach, project challenges and solutions, value added ideas and the contractor and team experience. We have current relevant experience working with the State of Minnesota, the University of Minnesota, Carver County and Carlton County participating in and developing Best Value Selection criteria that ultimately created a construction process that was collaborative, minimized construction changes and resulted in highly successful outcomes. These projects included: • State of Minnesota - Transportation Building Granite Facade Reanchor • State of Minnesota - Administration Building HVAC Upgrades • Carver County- Plumbing Fixture Upgrades • Carlton County- New Community Services Building Each of these highly successful experiences allowed each client to develop criteria specific to their projects goals and objectives. All the contractors who have submitted proposals have commented that this process gives them a chance to present value to a client that in the end does not rely on only price, but on how they approach the project. In the end each project resulted in a lower overall construction cost. FURNITURE SELECTION /PROCUREMENT We believe the best design solution requires careful planning and design of the furniture and equipment that go into the building. To this end, we will work with your committees on the goals and objectives for the furniture that goes into each space. We will also facilitate discussions on strategies for reuse of existing furniture and equipment and where new is needed. This effort will take place during design to ensure the detail of what goes into each office area is properly coordinated prior to completion of the construction drawings. This work is included in our fee proposal at no additional charge. We also offer complete design and procurement services for the actual bidding and purchasing of the furniture, signage and blinds that will be needed in the building. We will use the information gathered during the design process as a starting point. Some product selection criteria include: • Functional performance • Flexibility and durability • Installation style benefits and limitations (i.e., freestanding, modular or systems furniture) • Aesthetics • Cost Specific cost and budget analysis will ensure adherence to original budget expectations for the project. Construction and installation documents and management provides for seamless transition from construction to occupancy. Signage will be designed represent the goals and objectives established during the building design process that is easy to understand and provides directional wayfinding for city services. Proactive schedule management ensures timely "milestone' updates and project completion when you expect it. Furniture/ Equipment inventory Process In addition to bidding and procurement of new furniture, we offer an existing furniture and equipment inventory process that: Determines standards for furniture re -use Provides a computerized inventory of all existing furnishings to be relocated or refurbished. • Proposes a plan for re -use in the new facility. ------ . . __...._ _ _ .__ ._ ._ - 23 WOLD ENGINEERING Wold believes that the key to success fora project is a coordinated effort between the architect and the mechanical and electrical engineering team. We have developed in -house engineering to facilitate coordination and provide the highest quality service for our clients. As with any successful team effort, we know that communication and common goals are essential. We approach all scenarios for engineering with the same enthusiasm: commitment to do the bestjob possible, always think of the client's needs first, and provide proactive communication. ENGiNEEftlNG F:'..XPERTiSE • Heating and Ventilation Systems Boiler Plant Design Chilled Water Plant Design Plumbing Systems Fire Protection Systems • Geothermal Systems Ice Storage Building Automation Systems Power Studies Power Distribution Systems • Grounding & Lightning Protection Systems Emergency and Back -up Generator Systems • PA / Sound Systems Master Clock and Program Systems Voice and Data Systems TV / Video Systems Card Access Systems • Camera /Video Surveillance Systems • Building Security Systems • Fire Alarm Systems Lighting Design FNG#3SEER3 NG SERVICES LEED Certification Energy Star Certification Sustainable Design Facility Analyses Facility Planning Schematic Design Design Development Construction Documents Code / Life Safety Upgrades Energy Analyses / Rebate Assistance Construction Administration On -site Observation Commissioning Post Occupancy Evaluation Project Management BENEFITS OF IN -HOUSE ENGINEERING Wold brings Architecture and Engineering services together to form an in -house collaboration to better enhance our ability to service Cottage Grove. Having both Architectural Staff and Engineering Staff under one roof is proven to have many advantages to ensure the overall success of your project. Our LEED accredited architectural and engineering personnel have worked together on projects for 50+ regional public agencies. Improved communication between the architects, engineers, and all client stakeholders. Schedules are better controlled, budgets met and overall performance is enhanced, surpassing client expectations. Tailored and well coordinated contract drawings and specifications better reflect your desires and needs. Cohesive integration of sustainable systems between architecture and engineering components. tit 24 A MULTI -PRONG APPROACH FOR SUCCESS COST AND BUDGET CONTROL Wald's reputation relies upon accurate cost estimation and budget management. Our successful strategies and methodologies approach budget management as an ongoing task. We believe that the first 20% of the decisions made affect 80% of overall cost. With public funding involved, we understand the importance of quality estimating from the beginning of the planning and programming phase in assuring cost control and project success when design and construction phases begin. The combination of consulting cost estimators, trend analysis and internal cost estimators ensures an effective cost benefit analysis starting at the study /pre - planning stage and continuing through all the project phases. The public sector clients we serve require this level of attention in order to effectively manage the public funds involved in the process. We maintain a long -term relationship with Constructive Ideas, Inc., an industry leader in Cost Estimating. Constructive Ideas will run detailed cost estimates on the proposed solutions confirming budget accuracy. This data, coupled with our staff's knowledge, is used as a tool to make decisions, and to ensure your project is within budget. nt of The Wold Team approaches budget management as an ongoing task from the start of planning mined and programming through the completion of the construction. The public sector clients we sns. serve require this level of attention in order to effectively manage the public funds involved in - the process. it is the key tothe budget. Wolcl < approach to cost benefit analysis includes: TRENDS Wald maintains a file of regional building projects, updated quarterly. We have the ability to average gross costs for each specification section and relate that cost to a specific building type in the government market. STAFF Woid's cost estimating staff will complete detailed material takes -offs and cost estimates at intermittent phases. These estimates are checked against the regional trends. EXPERTS During the later stages of Design Development and Contract Documentation, we caH in contractors, cost estimator and vendors to check our numbers and verity r:ost, Ehis final check gives us 'he "moots' of the bid market and reinforces our estimates price to bidding. FACILITY COST RECOMMENDATIONS " *: 1. Construction Cost: *Police Facilities: $175- $190/SF 2. Project Soft Cost: (x) 1.3 (30% on top of Construction Cost) Includes Fees, Testing, Contingencies, Development Fees, FF &E and all other non- construction costs. Does not include land purchase. 3. Total Project Cost Including Construction and Project Soft Costs: Police/ Combined Facilities: $228/ SF - $247/ SF AVERAGE INFLATION: 1. 1990 -2003: 4% Annually 2. 2004 on: 6% Annually 3. Add 6% per year past 2008 4. It is expected that 2008 - 2010 costs will stay the same. 5. 2011 :4 %annually * Includes costs to spring of 2011 construction. ** From Bill Wolters with Constructive Ideas who has been estimating and providing cost management consulting for government clients for 18 years. ,. 25 ONT� methods Vkrci Value engineering is an essential element of Wold's design delivery philosophy for economical solutions, involving a thorough examination of building function to generate alternatives to ensure that the final product is delivered in the most cost - effective way. The Wold team subjects every design to a rigorous and systematic review at each stage of the design process to ensure that the final design meets user requirements at the lowest possible cost. Wold's process confirms that the project is well designed and meets all the expectations of the client and end users who are assured of a thorough and structured analysis, tested against possible alternatives. Anchoring this effort is our long- standing partnering with Constructive Ideas, Inc., a construction cost management firm, that provides Wold the most current market cost trends and pertinent historical project data. By applying value engineering approaches to its projects, Wold is able to achieve benefits in addition to maintaining a budget, because value engineering is more than just a cost - cutting exercise. Some of the benefits of applying value engineering approaches include: • Separating needs from wants • Improved performance through efficiencies • Alternative designs, solutions or locations Alternative construction methods Quality product Risk identification Project program objectives solidified 26 'WOLD ARCHHEICTS AMD ENGINEERS John McNamara I AIA, LIED AP PHTNER IN C-1— I Mike Klass I AIA, LIED AP PROTECT MANAGER Joel Dunning I AIA, LIED AP PUBLIC SAFETY FACILITY PLANNER U"WHOUSE EWHEERS 1124wituff I AlfliEtwan Wold Tearn Resources 70+ ENGINEERING & ARCHITECTURAL SUPPORT STAFF 4"WISULTANTS Bob Close 1 ANbSf APE ARCHETECI oanjohnm 1 P.E. 014H ENGINEER ANDEBON JOHMON hSVIAHS Ron LaMeFe I P.E. STRKTURA' VNIGMER RUM WINURS B01 WoLters COST ETHMATOR "'ONSTWTVVE IDEAS A �6 � , 17 �xyor(2u�o&e�nxo|pvox�Suhy»/C��v||o:ruo|��r2[� EDUCAT Architecture and Engineering - University ofMinnesota Architecture - Saddleback College, California PROFESSIONAL AFFILIATIONS: American Institute of Architects, U.S. Green Building Council ROLE: John will be responsible for overall strategic planning and monitoring of the New Police Station and Fire Station and will work closely with you to ensure that the project not only meets but exceeds your objectives and expectations. KF AsPurtne#n'[horge,]ohnis,espondb|, for muoidpx|fad|ityondpuh|ic safety bd|ityp|onningand ]OHN/W[NA/WAR& design. He has a great depth of experience in Police Station and City Hall design. John has special 8IA,[EEK 0P experdsein leading teams tv accomplish technical, aesthetic ' expectations are met. John has developed this expertise through his over 20 years of experience in PARTNER '|N'CHARGE architecture EXPERIENCE: City of St. Paul City vf Oak Grove Hennepin County ^ Police Headquarters ^Fire Station No. I ^9|l Communications Center Renovation ^ Northern Service Center . City Hall Annex Renovation Village nf N Aurora E0[ ^(H/[H Police Facility Scott County, IA City mfLakeville City of Red Wing ^E0[ Police Dept. Space Needs Law Enforcement Center .9'\'l Communication Center ! Analysis New Police Station City of Lake im the Hills yAeekerCnuwty ^ Public Works Facility ^ Public Works Facility City wf8arihaw|t ^ Courthouse Renovation ^ Police Dept. Study Rice County . Law Enforcement Center • New Police Station New Jail Study ^Fire Station Study ^New Jail Site Study City ofHutchinson Courthouse Renovation ^ Hutchinson Area City pfFarmington Transportation ^ Fire Station No. 2 Carlton County Services Maintenance Bay/ • Campus Master Plan ^ Law En8`r'ement&Human Facility ^yo|i,,Station Services Study ^ City Hall ^ City Hall ^ New Health & Human Services ^ Community Event Center ^ Vehicle Maintenance Facility Dakota County State nfMinnesota City vfNorthfield .91l Communications Center Metropolitan Council ^Public Safety Center Study ^Headquarters Office Building City ofWoodstock Renovation City of Woodstock Public Works Facility ' Public Works Facility ^Po|iceS,adon City of Prior Lake City vfMinneapolis ^ New Police Station ^E0TF •Nmw[ityHa|| City of St. Paul Park City vfBerwyn ' Fire Station ^ Fire Station No. Z . Police Station City ofRichfield City vf New Ulm ^Rre Station City Hall Remodeling ^ Police Station 0mmseyCmomty City ofOwatonna 9l\ Communications Center ^ Historic Fire Station Law Enforcement Center �xyor(2u�o&e�nxo|pvox�Suhy»/C��v||o:ruo|��r2[� EDUCATION: Bachelor of Architecture, Ball State University, Muncie, IN Bachelor of Science - Environmental Design, Ball State University, Muncie, IN JOELDUNNING ALA, LEED AP PUBLIC SAFETY FACILITY PLANNER ROLE: In his role as Facility Planner, Joel will utilize his expertise to coordinate the team's planning expertise with the functional and aesthetic desires of the city of Cottage Grove to create a facility that is welcoming to its clients, inspiring for its staff, durable and efficient for its owner, and appropriate for its funders. Joel brings more than 14 years of experience to the team, and will provide an excellence in design and professional service. EXPERIENCE: Ramsey County • New Law Enforcement Center • New Juvenile & Family Justice Center • Juvenile & Family Justice Center Detention Door Upgrades • Family Courts Relocation • Courthouse /St. Paul City Hall Hennepin County • ACF Capitol Preservation Masterplan • ACF Boiler Study and Plant Addition • ACF Asset Preservation • ACF Mens Kitchen Remodeling • ACF Mens Visiting Upgrades • ACF Workrelease HVAC Upgrades Phase I • ACFWorkreleaseHVAC Upgrades Phase II • Emergency Operations Training Center Pre - Design • Sheriff's Communications Facility Pre-design Study • 911 Communications Center Goodhue County • Law Enforcement Center • Justice Center /LEC • Master Plan Carver County • Law Enforcement Center • Justice Center /LEC • Hearing Room Remodel • Jail Security Systems Upgrades • Jail Shower Improvements • Courts Addition Crow Wing County • Master Plan • New Jail • New Judicial Center • New Community Services Bldg • LEC Remodeling • Historic Museum Upgrades • Historic Courthouse Remodeling • Courthouse Annex Remodeling • Law Enforcement Center Predesign Dakota County Jail Remodel • 911 Communication Center Northern Service Center Courts Upgrades • Security Systems Upgrades Dodge County • Public Health Relocation McLeod County • New Law Enforcement Center Meeker County • Public Works Facility Scott County Government Center Boiler Upgrades Courthouse Remodeling Government Center Remodeling • Justice Center Washington County • 2025 Campus Master Plan • Courts Remodel & Expansion • 2025 Campus Improvements • Government Center Remodeling Court Addition Law Enforcement Center Addition • Master Plan • Government Center Expansion Winona County • Jail Remodeling • Space Needs Analysis Study Big Stone County • Human Services Study Renville County • Human Services Study Jackson County New Human Services Resource Center City of Lakeville • Police Station City of Minneapolis • Emergency Operations Training Facility Carlton County New Health and Human Services Building Human Services /Jail Master Planning ;oe w 29 EDUCATION: Architecture, Bachelor of Arts- University of Minnesota Construction Document Technologist (CDT) - Construction Specifications Institute (MICHAEL KLASS CSI, LEED PROJECT MANAGER INTERIOR DESIGN PROFESSIONAL AFFILIATIONS: Construction Specifications Institute, U.S. Green Building Council ROLE: In his role as Project Manager, Mike will utilize his expertise to translate the Police Department and Fire Department's goals and objectives into highly functional and highly operational design. Mike's involvement will ensure a final product that is appropriate for the new Police Station and the New Fire Station both in function and use, but while also maintaining a balance between aesthetics and budget. He brings more than 20 years of experience to the team and will manage all the processes for a highly successful outcome. EXPERIENCE: City of Richfield • New City Hall • Police and Fire Stations City of Prior Lake • New City Hall • New Police Station Winona County • Law Enforcement Center Remodeling Ramsey County • Courthouse • St. Paul City Hall Dakota County • Law Enforcment Center • Administration Addition/ Renovation Winona Schools • District -wide Facility Analysis • Winona Middle School Lakeville Schools • Century Junior High School • Eagle Ridge Junior High School Robbinsdale Schools • Resource Center Phases II -IV • Robbinsdale Area Learning Campus • Cooper High School Renovation • Cooper High School Gymnasium Addition • Neill Elementary School Renovation • Sunny Hollow Elementary School Renovation • Noble Elementary School Renovation • Sonnesyn Elementary School Renovation EDUCATION: Bachelor of Science, Interior Design, North Dakota State University ROLE: Lynae works with clients to define their needs through planning with functional relationships as a guide. Her interior architecture background provides a strong basis for the planning, selection and installation of interior environments. She works with each client to ensure that all aspects of planning, programming, design and documentation process are relative to the entire building package. EXPERIENCE: City of Richfield • New City Hall • Police and Fire Stations Ramsey County • Juvenile and Family Justice Center • Family Courts Relocation • Master Planning • New Jail • Law Enforcement Center Crow Wing County • Master Plan • Community Services Building • Judicial Center • Courts Addition /Renovation Jail • Law Enforcement Center Dodge County • Space Needs Analysis • Public Health Relocation to Ag. Center Hennepin County • C -3 Courts Renovation • Family Justice Center Crow Wing County • New Judicial Center • Fixtures, Furnishings & Equipment Carlton County Human Services & Jail Planning Study • New Health & Human Services Building Dakota County • Northern Service Center • Administration Addition • Burnhaven Library Winona County • Space Needs & Cost Analysis Washington County • Countywide Master Plan • South Wing Remodel Administrative Office of the United States Courts • Interior Design Consultant to Sixth, Seventh, Eighth & Tenth Circuits City of St. Paul • City Hall Annex Renovation City of Inver Grove Heights City Hall Space Needs Analysis In -house Engineering Services I MECHANICAL & ELECTRICAL ENGINEERING To provide comprehensive services to our clients, Wold maintains one of the most capable engineering groups in the region. Incorporating engineering within our firm has strengthened our services and has enhanced our team's interdisciplinary understanding and approach. KEVIN MARSHALL P.E., LEED AP LEAD MECHANICAL El r t r There are many advantages to having an in -house engineering staff, including: • Communication between the architect, engineers, and client groups improves. Architects and Engineers work together from the beginning. Client benefits from specialized engineering talent that is not learned at the client's expense. • Ability to control the schedule, meet the budget and perform above client's expectations is enhanced. Contract drawings and specifications are more easily tailored toward the client. • Architect can more easily assist the client in cost analysis and evaluating construction contract bids. In -house Engineers provide advice and assistance in the start -up of mechanical and electrical systems. EDUCATION: Bachelor of Science, Mechanical Engineering -Washington University, St. Louis, MO Bachelor of Arts, Math and Physics - Macalester College, St. Paul, MN ROLE: As Lead Mechanical Engineer, Kevin's experience with renovation and new design projects for federal, state, county and municipal governments provide a solid background of high - performing system solutions. He ensures the mechanical engineering needs of the client are met and that an economical, quality solution is delivered. EXPERIENCE: Ramsey County • Dispatch Center TV Studio • Secure Sally Port • Family Courts Remodel • Computer A/C • Law Enforcement Center City of St. Paul • Police Headquarters Renovation City of Farmington • Fire Station No. 2 • Police Station • City Hall • Vehicle Maintenance Facility City of Woodstock • Public Works Facility • Police Station City of Lakeville Police Station Police Dept. Space Needs Analysis City of Prior Lake • Police Station City Hall Dakota County 911 Communications Center • Admin. Services Addition & Renovation • Northern Service Center Metropolitan Council • 390 N. Robert Street Renovation • 390N. Robert Street FF &R Sth Floor Build -Out • Energy Star Certification City of Farmington • City Hall Hennepin County • Family Justice Center Renovation • Northern Service Center Cass County • Health & Human Services Addition Mower County • Courthouse Remodeling EDUCATION: Bachelor of Science in Electrical Engineering- University of Minnesota 2004 ROLE: Martin Stuart is a licensed electrician and a registered electrical engineer. He has 5 years experience as lead journeyman foreman, 2 years experience as an electrical instructor at a technical college, and 8 years experience as an electrical designer. He has worked on power distribution, lighting, lighting control, fire alarm, security, voice /data, and public address systems. EXPERIENCE: Carlton County • New Community Center Carver County • Government Center Expansion City of Richfield New City Hall, Fire /Police Station St. Paul College * New Electrical Service and 80,000 sq. ft. major remodel • Lighting Study McLeod County* • Recycling Center Dakota County Technical College' Fire Alarm System replacement Office Area remodels Site Lighting Chiller Replacement Minnesota Veterans Home* Hastings - Kitchen Dishroom Remodel Target Stores* BAE Systems -Office Remodel • BAE Systems - Lighting Study Hastings* • Public Works Facility *Work done for another agency 31 ROLE: Bob emphasizes creative yet realistic design solutions based on the unique opportunities, specific program goals, and overall character of each new project. He looks for opportunities to enrich the human experience and implement high - quality, engaging and sustainable environments that are accessible to all users. Cambridge Community College Site Design and Amphitheater, Cambridge, Minnesota Lyons Laboratory, University of Minnesota, Minneapolis, Minnesota Molecular and Cellular Biology Building, University of Minnesota, Minneapolis, Minnesota Minnesota Zoo Central Plaza Conceptual Design, Apple Valley, Minnesota St. Cloud Hospital, St. Cloud, Minnesota St. Johns Hospital, Maplewood, Minnesota University of Minnesota Twin Cities Master Plan, Minneapolis and St. Paul, Minnesota Inver Hills Community College, Inver Grove Heights, Minnesota Cambridge Community College, Cambridge, Minnesota St. Paul on the Mississippi Framework Plan, St. Paul, Minneosta Park Commons and Wolfe Park Master Plan, St. Louis Park, Minnesota Close Landscape Architecture, Inc. Landscape Architecture 4001 st Avenue North, Suite 528 Minneapolis, MN 55401 p: 612.455.2980 32 City of Richfield City Hall /Police /Fire Facility • City of Prior Lake City Hall and Police Department - • City of Cottage Grove - Gateway District Parks & Open Spaces Master Plan BOB CLOSE, RLA . Powderhorn Park Master Plan, Minneapolis, Minnesota CLOSE LANDSCAPE • Mississippi River Gorge Master Plan and Overlook Implementation, Minneapolis, MN ARCHITECTURE, INC. • Wolfe Park Renovation Project, St. Louis Park, Minnesota LANDSCAPE ARCHITECT • Upper Landing Park, St. Paul, Minnesota • Como Park Framework Plan, St. Paul, Minnesota • Tonka Family Yard, University of Minnesota Hospitals, Minneapolis, Minnesota • Anoka Metro Regional Treatment Facility, Anoka Minnesota • Bell Museum Outdoor Diorama, University of Minnesota • Biological Sciences Building, University of Minnesota Cambridge Community College Site Design and Amphitheater, Cambridge, Minnesota Lyons Laboratory, University of Minnesota, Minneapolis, Minnesota Molecular and Cellular Biology Building, University of Minnesota, Minneapolis, Minnesota Minnesota Zoo Central Plaza Conceptual Design, Apple Valley, Minnesota St. Cloud Hospital, St. Cloud, Minnesota St. Johns Hospital, Maplewood, Minnesota University of Minnesota Twin Cities Master Plan, Minneapolis and St. Paul, Minnesota Inver Hills Community College, Inver Grove Heights, Minnesota Cambridge Community College, Cambridge, Minnesota St. Paul on the Mississippi Framework Plan, St. Paul, Minneosta Park Commons and Wolfe Park Master Plan, St. Louis Park, Minnesota Close Landscape Architecture, Inc. Landscape Architecture 4001 st Avenue North, Suite 528 Minneapolis, MN 55401 p: 612.455.2980 32 Outside Consultants Wald has developed long term relationships w'sth some select outside con>uit nts whore ere believe. provide the very best comprehensive team €o meet yowneeds,. All of our consultants are the best to their individual fields of expertise, and we're proud to have them as part of our melt's - talented, broad -based team. FAIRI LTIT&IRM144 Bill provides cost estimating services for all of Wold's projects. He is an integral team member, continually guarding the cost side of the design process. He remains involved in projects from start to finish ensuring that design solutions remain within the budget. His broad experience has given him an understanding and appreciation of the nature of construction projects along with the need to address and solve challenges through creative, systematic and knowledgeable approaches. 901 Jefferson Avenue, St, Paul, MN 55102 Phone. 651.225.4740 Y i a1 1 1 , , y 33 DAN JOHNSON, 9? E. Dan has extensive experience in a variety of civil engineering activities for numerous public and private clients. Through Wold's long- standing association with Anderson - Johnson Associates, Dan provides civil engineering, site work and landscape architectural services for 90% of Wold's projects. The development of school sites and athletic facilities is Anderson - Johnson's specialty, accounting for more than 80% of the firm's work. 7575 Golden Valley Rd., Suite 200, Minneapolis, MN 55427 Phone: 763.544.7129 R ®N LAMERE, t? E, Through Wold's long- standing relationship with BKBM Engineers, Ron provides structural engineering services for 90% of Wold's projects. Ron has over 23 years experience in structural design of reinforced concrete, post- tensioned concrete, structural steel, light - gauge steel, masonry, and wood structures. He is also experienced in the application of non - destructive testing methods for use in the evaluation of existing buildings and parking structures. If requested, BKBM Engineers can also serve as the special inspector for the work. 5930 Brooklyn Boulevard, Minneapolis, MN, 55429 Phone: 763.843.0420 PROJECT VISION SUMMARY We understand from your Public Safety / City Hall statement that the goal of the City is to create a Public Safety/ City Hall facility that makes a statement of stability, success and strength. The design of the facility needs to be modest in its architecture and be a facilitythat engenders pride from the communitytoday and fifty years into the future and an understanding of tax dollars well spent. The facility should be designed for expendability and operational efficiencies utilizing flexible open office environments, technology and have public spaces that enhance the community experience and pride. Using these goals, collectively, we have the opportunity to design facilities that will engender pride within the community and the users, provides working environments and professional public images for the City that meets the budget requirements of the project and ultimately will stand the test of time for durability, functionality, flexibility and expendability. Our approach to your project is much more than designing a building, it is about a successful project. This will be brought about by our facility approaches, which works corroboratively with your existing established committees and processes. The following are processes which will center on our philosophy of focusing on your mission: TO ACHIEVE THESE GOALS: • We listen carefully • Where all interests have input and all options are explored • Ownership of the outcome is achieved • The outcome is an effective facility that is highly functional and aesthetically pleasing A SPACE NEEDS ANALYSIS PROCESS • That starts with a firm foundation of your previous efforts. • We listen and will work with you to establish Project Goals, Objectives and Guiding Principles • We will explore options and develop solutions • The outcome is a solution that meets the established criteria and budget A DESIGN PROCESS f • Designing for Cottage Grove community vision pt' � ° j�f / *' • Designing for a high performance workplace utilizing sustainable approaches r" and operational efficiencies. • That designs for a flexible and adaptable Public Safety/ City Hall � anticipating a population of 66,000. A COST MANAGEMENT PROCESS • Helps manage Total Project Cost • Starts with your previous budgeting efforts and confirms building construction cost and all related costs for site and building fit -out. • A proactive approach to cost management during all phases of design. A BIDDING PROCESS • We will leverage our contractor relationships creating a quality bidding process • Our quality review process will ensures quality documents • Our cost management process is up- front, not reacted to at a later date • Value is strategized • On- budget bid results A CONSTRUCTION ADMINISTRATION PROCESS • Works with your representatives • Monitors construction timelines • Provides accountability at all levels • Achieves the quality you expect 34 Wold's Approach: At the project onset we will partner with you and your Project Team that provides representation for the council and staff and that is empowered to make decisions and provide direction for the project. Among the issues that the group will decide when presented decisions and opportunities. • Project objectives Functional options System options • Needs Costandquality • Sites options O w t We meet with your stakeholders, on their schedules, to determine needs and desires for each individual space being planned, from room organization and orientation, down to the smallest details, like storage types, electrical outlet placement and gymnasium floors striping. This planning participation input is clearly documented and distributed to all participants, then directly transmitted to the design plans if it matches the core group's parameters. Additionally, Wold's team meets with the facility and operational staff of the City to review standards for implementation in the final documents and specifications. These documents are submitted for city review prior to project issue. SUBCOMMITTEES Recommndation SECT INPUT GIVFRS to the: uncil TEAM A Among the issues that the group will decide when presented decisions and opportunities. • Project objectives Functional options System options • Needs Costandquality • Sites options O w t We meet with your stakeholders, on their schedules, to determine needs and desires for each individual space being planned, from room organization and orientation, down to the smallest details, like storage types, electrical outlet placement and gymnasium floors striping. This planning participation input is clearly documented and distributed to all participants, then directly transmitted to the design plans if it matches the core group's parameters. Additionally, Wold's team meets with the facility and operational staff of the City to review standards for implementation in the final documents and specifications. These documents are submitted for city review prior to project issue. f, SPACE NEEDS ANALYSIS PROCESS Working with your Project Team we will review the previous planning efforts and incorporate any changes in programs and priorities from your previous work. We believe your previous work will "stream - line "the study process and allow us to move into the Design Phase that much quicker. We will partner with you to review the previous study results to make sure all of the necessary information has been considered and to produce a final program prior to commencing Schematic Design. OUR APPROACH TO ASSESSING SPACE NEEDS The goal of the Wold team is to make the entire process of planning for public safety facilities predictable and enjoyable. Our approach to needs assessment includes a process for engaging the users and supervisors in an interactive process that produces a high level of ownership of the final solution from the users and supervisors. Our data gathering process maximizes the input and understanding of all participants. Preliminary and validation meetings assure that all needs are accurately defined and any policy issues are identified early in the process. The final outcome of these meetings will be an agreement on the need. This agreement is curtail to the success of the facility design. We believe the final outcome of this phase will be a unique solution that will be "one of a kind "for the City of Cottage Grove and for the community as a whole. We believe our user - specific product to be a cut above traditional programming documents that often simply produce room data sheets. Our space needs studies are structured as "dialogue" documents that illustrate the interface between organizational structures and the resulting space implications. The documents are clearly written and highlight the decision making criteria and process used to identify the key design issues. These provide a clear methodology for delivery of new facilities. THIS PROCESS ANSWERS THESE FUNDAMENTAL QUESTIONS • How big should the facilities be? • How much future expansion should be anticipated and when will it be needed? • How much future expansion should be built -in versus added on later? • How will emerging technology impact infrastructure needs? • How will emerging management structures impact space needs? We understand and appreciate that every organization is unique and the Wold team brings significant experience and understanding from working on common and unique issues confronting other public safety agencies across Northern America. The methodology stresses time spent on -site conducting interviews and observing user needs. This process is the result of a clear understanding that the most important design criteria is always derived from the people that will eventually use the facility. While simple in concept, this method assures that the right questions are asked and does not impose preconceived philosophies on the client. Since the average lifespan of any public facility in America is 35-45 years, serious planning efforts must seek to anticipate future growth and changes in how you deliver services. We bring our broad experience in Public Safety/ City Hall facility design to you and we will assist you in assessing future growth by analyzing present and anticipated management goals, researching local demographics and assessing trends in public safety. 36 EXTERNAL FACILITY DESIGN r3esigning to provide welcoming and accessible aesthetic external facility design with appropriate use of space, adjacent uses, kandscaping, and parking Context-sensitive design Campus master planning. n 0a a OUR APPROACH TO YOUR OPPORTUNITIES Our goal as designers is to establish a link with the people who view and enter the spaces that we design, while adhering to the existing context, function, geography and cultural environment. For example, courthouses should speak to the important role of the judicial system in our county's democratic process while reflecting the dignity of our legal system. Places of worship should convey an aura of spirituality and induce reverence and humility. City Halls, Police and Fire should speak of the city, local citizenry representation and services, reflecting the local culture and its values while eliciting pride, heritage, and respect. The opportunity to integrate the design with landscape and adjacent uses will be explored to again meet the client's overall mission and project objectives. The following are approaches: • Review and integrate the city's Gateway District design standards • Maintain a neighborhood scale The opportunity to design with landscape and parking can be enhanced by the following: • Understand parking objectives for staff and public • Separate parking into smaller "landscape rooms "rather than larger structured complexes • Sensitively designed to fit with the neighborhood and adjacent service center. a � 'BOtry bt S;: 37 DESIGN PROCESS - POLICE Considering operational concerns from other Police Facilities the following are potential objectives for your new Police Facility: Public access and orientation • Provide clear orientation to a lobby for after hours public contact • Victim privacy should be carefully considered Emergency services for flexible use and weather protection • Construct to "Storm-Proof "standards • Consider positioning these conference -like spaces for potential community use. Secure perimeter • Secure administrative, investigative, patrol areas, holding and evidence • Secure property, firearms Functional interaction • Facilitate mission and enhance staff safety and security • Efficient adjacencies with privacy Administrative services for public interactions & staff resources • User - friendly reception area for public, yet secure with good sight lines for staff • Provide conferencing off lobby for public interaction outside secure area, including community service room Investigators and patrol functions may be clustered for interaction • Conferencing and interview positioned with recording capability • Evidence processing & control with proximity to sallyport • Patrol workstations with privacy Holding - enhancing safety and security for staff & detainees • Provide vehicle sallyport for detainee transport • Secure perimeter, non obtrusive, good neighbor concern • Environment discourages acting -out - providing security for the worst case. For efficiency - Maximize backup staff support: good sight lines, visibility - Appropriate Spaces, materials • Full videotape capability • Intoxilizer Durability for the test of time • Materials that can withstand 24 hour use • Flexibility in space definition • Abuse resistance appropriate to each area of the facility /cleanable Vehicle parking • Secure, drive through • Squads and support vehicles • Maintenance /wash areas ,rc , „� I , i ii ,, o pity 38 DESIGN PROCESS - CITY HALL Designing for your objective to deliver high quality services to the public with functional internal facility design. Our approach to your opportunities Functional responses will start and end with a lot of listening to how the City intends to operate. By examining your City mission, we understand the need to provide quality city services. Wold has a history of designing facilities to support state -of- the -art operational approaches where functionality is a high priority in achieving client goals. We will do this by: Designing your new Public Safety and City Hall Building to fit into your operational needs, overall city functions and mission. We listen to your goals and respond with design solutions. Challenging operational approaches to determine functional models for the City of Cottage Grove at appropriate settings. Testing the design against operational models during a scenario development process so that "no stone is left unturned; and the City receives a highly functional Public Safety and City Hall facility. We believe City Hall design begins with a similar mission: Supporting the City's customer service mission while enhancing staff interaction. With this as our focus, we can begin to design with function driving internal organization. City hall design typically follows two organizational models. One generates from a central focus, sometimes referred to as a "Hub" design. The second follows a linear focus which is often referred to as a "Hub & Spoke" design. Clear customer orientation is critical in city hall design to avoid the "Governmentrun around: Central In the "Hub" design a large open lobby provides a circulating space for public functions such as a council chambers and the more public city departments such as utility payments, building permits, and licensing. The large open lobby provides an informal gathering space related to council meetings. Sub - lobbies facilitate counters for public /staffinteraction, Immediately connecting to the sub - lobbies are the departments & their staff workstations and offices. In multi -level design the "Hub" design is an effective organization. Linear In the more linear "Hub & Spoke" design the "Hub" provides the entry focus and relationship to council chambers while the "Spokes" (corridors) provide the connection to large city departments. Critical to the linear design is clear orientation. Signage may play a role in effective orientation. Sub- lobbies connected to the "Spokes" (corridors) play a role in creating a node or focus for the department. Departments �^ E Entry � DESIGN PROCESS - CITY BALL Functionality • Space use allowing for intended functions • Design for unique service delivery • Ample public access space Efficiency and work flow • Shared services explored for centralized efficiencies • Analyze workflow, work cycles Technology • Flexible technological infrastructure that is futuristic in scope Flexibility • Changeable space usage that changes with demands • Multiple use of centralized spaces that allow for space efficiencies as well as staff - friendly environments Public image • Appropriate, individualized design that represents the specific client • Aesthetic elements providing the branding elements and the warmth, giving the user ownership • Appropriate acoustic sensitivities for public and staff locations Accessibility and ergonomics • Work spaces and public spaces must be accessible • Work spaces adjust for multiple users sensitive to ergonomic issues for each user Aesthetic atmospheres • Aesthetic elements providing warmth and ownership • Healthy environments sensitive to air flow, light source, and as much daylight as feasible Opportunities to match mission with operations • Unique spaces to match and enhance your mission In order to provide a comprehensive approach to functional planning and details, Wold works closely with you to plan and provide creative solutions necessary to meet your current and future space needs. From the initial planning to the occupancy of facilities, our presence helps integrate the many aspects of the design process for a unified, aesthetically pleasing atmosphere throughout. �i ^oti ve i : Sar y N: �� F r.lily 40 Video production editing capabilities Integration of technology to support community communications mission Capability to adapt to future technological upgrades Convey appropriate civic image Provide appropriate aesthetic environment for the public, city council, and for employees Flexible -use spaces to support press conferences, private staff meetings and public assembly � Presenter #ifF r Presenter a Uty i lot+ 'u i, Say ""Ii rr. by 41 As architects, our reputation is on the line on every project and for each component of every project. As a result, we have developed a process that addresses quality management. The responsibility for project quality management rests with the project manager, the link between the planning group, the design and construction process. WOLD'S APPROACH TO ENSURE QUALITY CONTROL: • The Project Manager is provided with key milestones checklist. • The Project Manager frequently reviews updated specifications and technical information. • Each Associate monitors a technical discipline, updates master spec sections and regularly updates project managers during in -house training programs. • Every Associate participates in Final Review and signs off prior to issuing contract documents. • The Project Manager and cost consultant perform frequent budget evaluations to ensure that the budget is met. • On -site construction observation and shop drawing reviews monitor compliance with the contract document requirements. • Closeout process focuses on client satisfaction and works with the contractors to address all issues. WOLD'S IN -HOUSE PEER REVIEW Wold prepares every day for the quality of future projects. We do this by assigning each of Wold's Associates to a specific, technical discipline whose issues they monitor. They draw information from their experience and from the master spec sections that they regularly update, and the most current information is then communicated to our Project Managers and staff via in -house training programs. All documentation for these disciplines is available to staff from our in -house resource center. a == During the review process at the end of the contract documents phase, every Associate _ a reviews the project from the standpoint of their technical expertise and signs off prior to issuing contract documents. This process further benefits our clients because of - ® our in -house mechanical and electrical engineering staff, who are able to review and respond to the project's needs in a prompt manner. By drawing on the expertise of each member of the Wold team, your project's quality is assured by their careful and expert review. i y o f c(jif i ., ,, u,li. ..ity f<IcOity 42 +[ [ RRIM[Zyi [01ZI OTCtt1I0%til0 COMMUNICATE • With the client • With the design team • With the project management staff& consultants • With the construction manager • With the contractors REVIEW & MONITOR • Project costs relative to overall budget • Construction progress schedule • Construction site questions and issues • Timely shop drawing review WOLD'S PRESENCE IS FELT ON THE JOB SITE. A field team of architectural, mechanical and electrical staff is assigned by the project manager to conduct and submit progress observation reports to the general contractor/ construction manager with copies to client, project manager, project team and consultants. ;F 3 ,� w Regular on -site construction meetings are held to keep the project moving and all parties informed. Discussion issues are documented via meeting minutes and sent to all involved in the construction process. At final closeout, wold monitors and processes punch list items and completion documentation. This closeout process includes monitoring the training of your staff in the operation of the building equipment and systems. SCHEDULE MANAGEMENT Mike will work with your team to establish a projected "milestone" schedule for design and construction of the new Public Safety and City Hall facilities. Through our experience in the public sector we have developed a firm understanding of the approvals, construction and moving/ phasing aspects related to this type of project, and believe that successful schedule planning and management is achieved only through whole- hearted partnering of the entire project team. Wold will accomplish this by working with the planning group to establish a "milestone" schedule for each phase of the process. As the project progresses, the Project Manager will monitor the performance and input of all participants to assure that information is available and distributed as required and that tasks are completed in a timely manner. The key to successful schedule management is the whole- hearted partnering of the entire project team. Wold staff and consultants have teamed on numerous past design, phased and move projects and have a proven record of serving and listening to clients and responding to their needs. The team members are linked by today's technology and can communicate seamlessly within strict time confines. (i1�DfCQU J mw , cSot i .ry 11"I' 'c -ity 43 City of Prior Lake Police Station / City Hall PRIOR LAKE, MINNESOTA REFERENCE Bill O'Rourke, Prior Lake Police Chief 952.440.3555 City of Alexandria Police Station ALEXANDRIA, MINNESOTA REFERENCE Richard Wyffels, Police Chief 320.763.5502 City of Lakeville Police Station LAKEVILLE, MINNESOTA REFERENCE Tom Vonhof Police Chief 952,985.4817 City of Richfield City Hall / Public Safety Facility RICHFIELD, MINNESOTA REFERENCES Wayne Kewitsch, City Administrator 612.243.4501 Todd Sandell, Deputy Police Chief 612.861.9835 Washington County Stillwater Campus Improvements & Law Library STILLWATER, MINNESOTA REFERENCE Don Theisen, Director of Public Works 651.430.4304 City of Farmington, City Hall FARMINGTON, MINNESOTA REFERENCE Peter Herlofsky, City Administrator 651.280.6801 Cliv , f 00 0'"r _j CJ I Y ! I al I fa , ELUL— 44 f' .M1i1101J0031 :14AAItt11:1 W1il 1 You have provided a detailed outline schedule for the project that has well established milestones that we can as a team build upon. The creation and management of the final schedule will be done by Mike, our Project Manager and he will monitor the performance and input of all participants to assure that information is available and distributed as required and tasks are completed in a timely manner. The key to successful schedule management is the whole- hearted partnering of the entire Project Team. Wold staff and consultants have teamed on numerous past projects and have a proven track record of serving and responding to our clients needs. • Design/ Bid/ Build (Low Bid) • Construction Management • Design Build (CM at Risk) • Best Value Are we comfortable with the low bid method of hiring a contractor? Do you want to hire your on site representative? Do multiple contracts give you greater local participation and depth of experience? Do you want to get a "jump start" on construction by having multiple bid packages (Le., site preparation, steel, etc.)? Is price the only selection criteria (low bid) or does other criteria add value? Collaboratively with you, we can discuss the merits of each construction method to determine the "best "solution for the City of Cottage Grove. various We are very familiar with v IMI I M Without compromising quality of the documents, we have the resources available to improve on your timeline. As discussed previously, the decisions we collectively make in the first 20% of the project (through Design Development) affect 80% of the project and budget. Therefore it is important to spend the time needed at the beginning of the design process to gain consensus on the design of the building and all major building components. Once this is complete, our team can work quickly on the bidding documents. With your commitment to decision making, we can easily complete the bidding documents by June of 2011. 4 oi Cott s Move <,u.3ei ✓/ �y tiw `vCiIi1 46 We bring STRONG EXPERIENCE in designing Public Safety/ City Hall facilities Our highly qualified staff has current relevant experience in the design of Police Stations and City Halls. Our recent experiences include recent facilities locally for Farmington, Prior Lake, Lakeville, Faribault, Richfield and Alexandria and regionally for North Aurora and Woodstock in Illinois, which demonstrates our ability for interpretive design reflecting the community goals for each city. We bring the right experience to integrate SUSTAINABLE FEATURES Our design process investigates cost effective ways to use methods and materials creating a facility that is sensitive to the environment and users. We will help the City incorporate energy saving and sustainable strategies into the facility without adding cost. Over half our staff are LEED professionals that know sustainable and green design. We bring QUALITY in designing Police and City Halls Wold has developed an outstanding reputation with our clients. We embrace the endorsements of our satisfied client base who have witnessed our commitment to service. We encourage you to contact our references to hear their endorsements of our quality service in creating facilities we helped them create. We are dedicated to meeting your budget and project schedule without compromise. Your project schedule matches well with our workload. We know this will be a fast - moving project and we are committed to meeting your schedule and budget expectations. We have the staff and resources to ensure timely completion. Our creative team will provide AESTHETIC DESIGN FEATURES in keeping with your community. Each community we work with has unique goals and objectives for their public buildings. Our recent experiences demonstrate our understanding and ability for interpretive designs that reflect the community goals for each city. Each design is unique. We understand that these buildings are an extension of the community and believe it is our role to understand your community goals and to design a building that fits these goals. a 47