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HomeMy WebLinkAbout2010-09-01 PACKET 04.A.i.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 09/01/10 ® /° Public Works ORIGINATING DEPARTMENI Les Burshten STAFF AUTHOR COUNCIL ACTION REQUEST Accept and place on file the minutes of the June 14, 2010 meeting of the Public Works Commission. STAFF RECOMMENDATION Approve the June 14, 2010 minutes of the Public Works Commission. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ® PUBLIC WORKS 08/09/10 ❑ ® ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ __ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Approved minutes of the June 14, 2010 Public Works Commission Meeting ADMINISTRATORS COMMENTS FAT . 4 7 1 • • M. COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER WMam' I foi Pursuant to due call and notice thereof, a meeting of the Public Works Commission of Cottage Grove was duly held at Cottage Grove Public Works, 8635 West Point Douglas Road, Cottage Grove, Minnesota on Monday, June 14, 2010 at 7:00 p.m. 1. CALL TO ORDER Ken Boyden called the meeting to order at 7:08 p.m. 2. ROLL CALL Members Present: Ken Boyden, Gary Kjellberg, Alex Chernyaev, Bill Royce, Jason Field Staff Present: Les Burshten, Public Works Director Harry Taylor, Public Works Supervisor Jennifer Levitt, City Engineer Absent: Christopher Lethgo Excused: Robert Dornsbach Also Present: Council Member Pat Rice 3. APPROVE MINUTES Upon a motion by William Royce, seconded by Gary Kjellberg, the March 8, 2010, minutes were unanimously approved. None. A. City Code for Right-of-Way Management Amendment-Trenchle Technology Jennifer Levitt indicated an ordinance amendment is being proposed for modification of the Right -of -Way Management Ordinance. She noted there have been a number of issues, one being that earlier this year a directional boring operation pierced through a residential sewer service line in another city. Cottage Grove has experienced three storm sewer locations where intrusions were found in the storm sewer system. These intrusions were found when televising storm sewer pipes in 2009. Public Works Commission June 14, 2010 — Page 2 The Office of Pipeline Safety requires that private utility companies now correct conflicts between their private utility lines and the public system within 14 days after notification that a conflict exists. In order to be in compliance, an amendment to the ordinance is being proposed. Each utility company will be required to televise the public utility system between manholes at each instance when trenchless technology is utilized where a potential crossing conflict could occur. Commission Member Alex Chernyaev suggested the following changes (in bold print) be made to the ordinance amendment: 1. Televising the public utility lines after any boring operation of a utility Company within the Public Right of Way of Cottage Grove, where a potential pipeline conflicts could exist between the public and private lines, the utility company will be required to televise the public utility line between manholes at each boring location where a potential conflict could occur. Televising reports shall be submitted to the Public Works Director following the completion of the work. If the televising shows any damage or other conflicts, the Private Utility Companies shall correct or repair the damage within 14 days after notification that a conflict exists to comply with City Ordinances and Minnesota Rules 7819.1100 requirements. MOTION MADE BY GARY KJELLBERG, SECONDED BY JASON FIELD FOR THE ORDINANCE AMENDMENT THAT ALL UTILITY COMPANIES SHALL ABIDE BY WHEN UTILIZING TRENCHLESS TECHNOLOGY, MODIFYING CITY CODE 7 -6 -16E BY ADDING PROVISIONS ENFORCING THAT EACH UTILITY COMPANY WILL BE REQUIRED TO TELEVISE THE PUBLIC UTILITY SYSTEM BETWEEN MANHOLES AT EACH INSTANCE WHEN TRENCHLESS TECHNOLOGY IS UTILIZED WHERE A POTENTIAL CROSSING CONFLICT COULD OCCUR. MOTION WAS UNANIMOUSLY CARRIED. B. Annual Storm Water Review City Engineer Levitt stated that the City of Cottage Grove is working with the Pollution Control Agency to comply with nondegradation, wellhead protection and the annual Phase 2 NPDES permit. She went on to state City staff and contractors completed various projects, including: 80 Street /Pine Tree Valley Pond — 54" RCP apron repair L -P3 — Langdon District — replaced 177 linear feet of 78" RCP with energy dissipater In talking about stormwater runoff, Gary Kjellberg inquired how the new salt monitoring system performed. Public Works Director Les Burshten responded the new system worked very well. He added that salt usage was not much different than anticipated, however, a report will be compiled summarizing the 2009 -2010 snow removal season. Chair Ken Boyden commented there was likely less street sweeping this year with the reduction of sand used for snowplowing in addition to cost savings. Public Works Commission June 14, 2010 — Page 3 Storm water Projects in 2010 include the River Acres Pavement Management area along with various storm water pond and structure maintenance projects. In 2011, 40,000 linear feet of storm sewer pipe will be televised. C. 80 Street & Hinton Avenue Pedestrian Crossing Jennifer Levitt stated that a pedestrian was struck while crossing 80 Street at the Hinton Avenue intersection recently. The vehicle was traveling southbound on Hinton Avenue and making a left turn onto 80 Street. For added safety in the future, the City is examining existing conditions, options for improvements and the benefits for each alternative, as follows: • Green Arrow — display a green left arrow during school hours and a green ball during non - school hours for the Hinton Avenue southbound approach. The existing signal has a 3- section head with circular red, yellow and green indications. The cost of removing the existing head and replacing it with a 4- section head (red, yellow, green, green arrow) would be approximately $1,100 per signal head. The existing phasing in the signal controller that functions only during school hours would need to be revised. Cost: $2,500.00 The pedestrian phase would coincide with the green arrow phase during school hours. The Minnesota Manual on Uniform Traffic Control Devices indicates left turning vehicles shall yield the right -of -way to pedestrians lawfully within an associated crosswalk whether the indication is a circular green or a green arrow. The costs of this alternative outweigh the benefits. Exclusive Pedestrian Phase. This would allow pedestrians to push the button and then cross 80 Street with all vehicle traffic stopped and will provide maximum protection to pedestrians. Drivers would experience delay only when pedestrians are present. • No Right Turn Sign Modification The current sign will be changed to coincide with the hours of Crestview Elementary and the Spanish Immersion School: The sign will now read: " No right turn 7:30 -9:30 AM and 2:30 -4:30 PM — Monday through Friday_. L eis I ZINIO p ! • • • t s �i[•1M Public Works Commission June 14, 2010 — Page 4 7. PUBLIC WORKS UPDATE Les Burshten provided the following updates: • Jeff Podoll of the Utilities Division (Streetlights) resigned due to medical reasons. His position was filled internally which created a vacancy in the Maintenance Shop (Heavy Equipment Mechanic). The position is now being advertised for outside applicants. • The Parks Department (Forestry Division) is currently injecting ash trees with treatment for the Emerald Ash Borer (EAB). An update on this process will be completed for the next PWC Meeting in August. The rainy weather has been an advantage for this process as the trees absorb the treatment much better when there is more moisture. • The Archery Range has experienced recent vandalism with 11 of the 12 targets burned by arsonists. • The Streets Division is working on removing weeds from the medians. Patching is being completed in the seal coat area. Storm water utility maintenance continues with catch basin work in the sealcoat area. • Fleet Maintenance just completed major repairs on the ambulances. The two new cab chassis are being prepared for Aspen Equipment. • The Utility Department did a great job preparing and painting the pool which opened on June 12 • The parking lot at the new WAG Dog Park was staked on Monday, June 7 The address of the new park is 9475 Glendenning Avenue South. 8. ENGINEERS REPORT River Acres Pavement Management The successful bidder for the project is Ace Blacktop in the amount of $933,952.75, well under the engineer's estimate of $1.1 million. Tree work is taking place on July 8 th with trimming and removal of dead trees. Streets will be reclaimed the week of July 12 Final Street Construction — Pinecliff 2 Hardrives, Inc. was awarded the project in the amount of $364,593.50, again under the engineer's estimate of $410,000.00. B.N. Railroad Crossing Closure The Inman Avenue (River Acres) Railroad crossing will be closed on June 30 from 10:00 am to 2:00 pm. There will be a very limited access point nearby. EMS Personnel and a tanker trunk will be on -site during the road closure should an emergency arise. White Pine Phase 2 Expansion work has begun with site development of roadway, utility and the retaining wall. Public Works Commission June 14, 2010 — Page 5 BP Gas Station Construction is now underway. It should be noted there will be a road closure the week of June 14 for median work Highway 61 Lane closures began the week of June 14 Seal Coating Project Trail seal coating is scheduled to begin July 13 Main seal coating of the roadways will start July 15 New City Hall /Public Safety Facility The project is hoped to be bid in January or February of 2011 with groundbreaking after the frost is out. Architectural firms are being interviewed July 21 9. CITY COUNCIL UPDATE Council Member Pat Rice reported there was a presentation made at the June 2nd Council Meeting by the Community Development Department (Ben Pierson) regarding vacant and foreclosed properties in the City. A ground lease agreement was approved with Telecom Transport Management for installation of a fiber optic line and equipment at the Highlands Water Tower Site. A conditional use permit was approved to allow a temporary concrete mixing plant on the northwest corner of East Point Douglas Road and Keats Avenue (for the Highway 61 Project) 10. COMMISSION COMMENTS AND REQUESTS 1►C.m i Motion to adjourn was made by William Royce, seconded by Jason Field. Meeting adjourned at 8:14 pm Respectfully submitted, Paeeli la stol-6g