Loading...
HomeMy WebLinkAbout2010-09-01 PACKET 04.A.ii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 09 -01 -201 PREPARED BY Finance Administrative Services Ryan Schroeder ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST Accept and place on file the June 8, 2010 and July 13, 2010 Economic Development Authority Minutes. STAFF RECOMMENDATION Accept and place minutes on file. IMPLICATI BUDGET BUDGETED ADVISORY COMMISSION ACTION DATE REVIEWED ❑ PLANNING ❑ ❑ ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ PUBLIC WORKS ❑ ❑ PARKS AND RECREATION ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ® ECONOMIC DEV. AUTHORITY 08 -10 -10 ❑ O nil•] a nmelz z.1n1&1:4g -� ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: EDA Minutes: June 8, 2010 and July 13, 2010 ADMINISTRATORS COMMENTS G• 14MAI WTA \I• APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ Plat ho 41 Administrator Date COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER H: \Council Items= Action Form - EDA Minutes.doc -CONOMIC ' _•'1l _11 MINUTES June 8, 2010 Pursuant to due call and notice thereof, a regular meeting of the Economic Development Authority was held at Cottage Grove City Hall, 7516 80 St. S., Cottage Grove, Minnesota 55016 on the 8th day of June 2010. CALL TO ORDER The meeting was called to order at 7:31 a.m. by EDA President Bailey. ROLL CALL Members Present: Myron Bailey, EDA President Tony Jurgens, EDA Member Justin Olsen, EDA Vice President Craig Patterson, EDA Member Paul Poncin, EDA Secretary/Treasurer Richard Remackel, EDA Member Chris Reese, EDA Member Members Absent: None Staff Present: Howard Blin, Community Development Director Robin Roland, Finance Director Ryan Schroeder, EDA Executive Director Ken Smith, Communications Coordinator Jennifer Levitt, City Engineer Others Present: None A motion was made by EDA Member Tony Jurgens to approve the May 11, 2010 Economic Development Authority minutes. Seconded by EDA Member Paul Poncin, all present in favor. Economic Development Authority - Minutes June 08, 2010 Page 2 Building Permits EDA Executive Director Schroeder gave the EDA a development update. He reported that the total permit value including residential remodels are up from 2009 which also had included 44 multi - family permits for senior housing. He mentioned that the BP Amoco gas station was being rebuilt. To date we are at 66 residential building permits, with detached housing construction accounting for 22 of those and attached housing construction accounting for 44 of the permits. BR &E We had 11 new corporation filings in Cottage Grove for the month of May, including a cleaning service, a landscaping company and a company called Magical Incarnations. River Oaks Golf Course Sign City Engineer Jennifer Levitt made a presentation before the EDA. She stated that the City Council has authorized the construction of a new golf course sign to be erected at the entrance to the facility. The plans for the new sign are enclosed for your information. The new sign will be a monument sign containing an electronic reader board. The electronic reader board will be 3' -4" x 11' -2" to provide for up to three lines of text of 9" letters. The color of the reader board is amber; an example of the proposed reader board can be seen in the Daktronics photo gallery image for Salem Schools. The cost for an upgrade to color was an additional $24,000 and was not considered necessary or cost effective. The reader board will provide for graphic options, but they will be static to comply with the City's ordinance. The City will be seeking a variance on June 16` from the City Council to allow for a larger reader board display for better readability in relation to a high speed principal arterial roadway. The sign will utilize a limestone veneer to provide continuity with the City's current split face limestone signs used for parks and public facilities. There will also be limestone edging around the base of the sign, which will replace the existing keystone blocks. The City will design and install new landscaping around the sign, once construction of the sign is completed. The construction contract of the sign has a duration of 90 days. In July the contractor will submit shop drawings for the detailed cabinet, reader board, and stone veneer. Once shop drawings are approved there is approximately 6 -8 weeks lead time for materials. The actual construction of the sign would most likely begin in mid - August, with a final completion date of September 14, 2010. The current engineer's estimate for the sign is approximately $70,000. The existing sign would be relocated between the 11 tee and 17` green adjacent to Kingsborough Trail. EDA Member Reese asked if a variance was needed. Community Development Director Blin informed that it would not because only size is covered by the variance. EDA Member Jurgens asked where the $70,000 was coming from. EDA Executive Director Schroeder informed him it was coming from River Oaks operating budget. Mr. Schroeder stated that if you can't read the sign that's advertising events at the golf course no one will come. EDA President Bailey stated Economic Development Authority - Minutes June 08, 2010 Page 3 that current signs are not in compliance. It was stated that the Fish Fry was definitely affected when the sign was down. It was stated that the sign was being constructed out of good materials and is expected to last many years. EDA Member Remackel said he believes they can last up to 20 years. It was stated that the City logo might go on the sign but not the word municipal. EDA Vice President Olsen expressed his wishes that the sign will hopefully make the course busier and believes it is a necessity. Jennifer Levitt expected construction to begin in early August 2010. HOLIDAY DECORATIONS EDA Executive Director Schroeder reviewed Management Analyst Brian Voelker's memo concerning holiday decorations. It stated that at the May 11 EDA meeting, City staff was directed to re- design the layout of the holiday decorations. The direction was given to incorporate the Christmas tree, candy cane, and banner together, rather than placing the Christmas trees on the signaled intersections only. Two figures that illustrate the layout of the Christmas tree, candy cane and snowman banner were shown. Figure 1 illustrated the East Point Douglas Road South business district area from VFW Red Barn to 90` Street South. Figure 2 illustrated the 80`" Street South from Hinton Avenue South to Hadley Avenue South, East Point Douglas Road South from the Sunbelt car dealership to 80` Street, Hardwood Avenue South from 80` Street to East Point Douglas Rd South, and the Hadley Avenue South from Presbyterian Homes to Belden Boulevard business district areas. The pattern that was discussed at the May 11 EDA meeting was to have the candy cane, banner, and Christmas tree on the street light poles as shown in figures 1 and 2. Also discussed at the May 11 EDA meeting was whether or not to purchase all lighted candy cane and Christmas tree decorations for both areas that have streetlights that have and do not have 120v outlets to light them. The other option is to purchase both lighted and non - lighted candy cane and Christmas tree decorations for both areas that have streetlights that have and do not have 120v outlets to light them. By purchasing non - lighted candy cane and Christmas tree decorations, there would be a savings of approximately $3,900.00. Public Works staff recommended purchasing all lighted candy cane and Christmas tree decorations to go with the snowman banners. It will make it easier to exchange decorations out if there are repairs that need to be made on the lighted decorations. The Public Works Department is also anticipating the replacement of the streetlights that do not have 120v outlets for power supply. The EDA was asked to provide staff with direction. EDA Executive Director Schroeder stated the costs are between $30,000 and $34,000. EDA Member Ramackel asked what the life expectancy of a bulb is. Mr. Schroeder said he couldn't remember but would find out. EDA Vice President Olsen made a motion to go with the $33,000 option 2. EDA Member Poncin seconded the motion and all were in favor. Economic Development Authority - Minutes June 08, 2010 Page 4 EDA Executive Director Schroeder updated the EDA on the ICSC trip to Las Vegas which occurred May 23 — 25 He stated that the City sent three representatives: Mayor Myron Bailey, Community Development Director Howard Blin and himself. They had over forty meetings and some went very well. Some of the companies they met with were Target, CSM, Chipotle, Dollar General and White Castle. EDA President Myron Bailey stated that they went out there with the intention of highlighting all available Cottage Grove sites but there was lots of interest in the Cottage View drive -in site. He said he also met with Hilton Garden Inns and discovered from Chipotle that they know about us but that they need a lunch time population of over 10,000 and we are at 4500. He mentioned he showed them the informal petition taken from our Facebook page but they want our numbers to go up. EDA Executive Director Schroeder said he was surprised by the number of companies that knew about Cottage Grove. EDA President Bailey remarked there was interest in the Home Depot sight but no one wanted to go it alone. He felt businesses were in expansion mood but more so next year. EDA Executive Director Schroeder shared that not having a booth was the right move. He didn't see a lot of activity at the City of Ramsey booth. EDA Member Jurgens asked which trip Chicago or Vegas was more beneficial. President Bailey said Las Vegas. He said he wants Cottage Grove involved with the MN conference. He stated he's gotten more phone calls than after the Chicago trip. The group went to the Wynn Hotel to meet with and entertainment group. Community Development Director Blin mentioned that a lot of Canadian developers are looking south. It was mentioned that they met with a broker that hooked them up with Hobby Lobby. Paul Poncin mentioned that Hobby Lobby buys old shells like Walmart type stores. EDA Member Jurgens asked if the City should be the general developer on vacant sites. EDA Executive Director Schroeder said more like a partnership. EDA Member Jurgens asked if they had conversations with any other restaurants. Director Blin replied he talked to Baha Sol. EDA Member Jurgens asked if Qdoba Mexican Grill was there. The answer was no. EDA President Bailey stated they won't meet with some companies in the future because they are not relevant. EDA Member Jurgens asked if we are planning another real estate forum. He was told yes. He asked about similar event for commercial developers. Mr. Schroeder said it was something to look at in the future. EDA Member asked if we've invited anyone to the golf tournament. It was discussed with a possible idea being to comp the entry fee. EDA Golf Tournament Update As of June 3, 2010 there are four foursomes registered for the August 10` EDA golf tournament, and this includes a Silver and Gold level sponsor. This is slightly behind the amount of registrants we had at the same time last year. EDA Executive Director Schroeder stated we would make phone calls like we do every year. For volunteer recognition another gift was discussed. There was a reminder for the, June 15 Chamber Golf Tournament, and the October 27 2n annual Real Estate Forum. EDA Member Jurgens said he was at a wedding reception at River Economic Development Authority - Minutes June 08, 2010 Page 5 Oaks and that the food and setting were wonderful. EDA Executive Director mentioned that grilling stakes was a big hit last year. Miscellaneous Business Items It was noted that the Chamber did not send a representative to the EDA meeting. Staff was directed to send agenda to the chamber as ex officio status. ADJOURN EDA Vice President Olsen moved to adjourn the meeting. Seconded by EDA Secretary/Treasurer Poncin, all present were in favor. The meeting adjourned at 8:25 a.m. Respectfully Submitted, Ken Smith Community Services and Communications Coordinator =CONOMIC MINUTES July 13, 2010 Pursuant to due call and notice thereof, a regular meeting of the Economic Development Authority was held at Cottage Grove City Hall, 7516 80"' St. S., Cottage Grove, Minnesota 55016 on the 13th day of July 2010. CALL TO ORDER The meeting was called to order at 7:31 a.m. by EDA President Bailey. ROLL CALL Members Present: Myron Bailey, EDA President Tony Jurgens, EDA Member Craig Patterson, EDA Member Paul Poncin, EDA Secretary/Treasurer Chris Reese, EDA Member Members Absent: Justin Olsen, EDA Vice President Richard Remackel, EDA Member Staff Present: Robin Roland, Finance Director Ryan Schroeder, EDA Executive Director Ken Smith, Communications Coordinator Others Present: None The June 8` minutes were not approved because a page was missing. A motion was made by EDA Member Tony Jurgens to table the minutes for the next meeting and seconded by EDA Member Paul Poncin, all present were in favor. Economic Development Authority - Minutes July 13, 2010 Page 2 DEVELOPMENT UPDATE I BR &E UPDATE / BUSINESS LEADS / White Pines EDA Executive Director Schroeder informed the EDA that the second phase of the White Pines Senior Housing project is under construction. Public Safety / City Hal Project EDA Executive Director Schroeder told the EDA that the City Council had reconfirmed the Ravine Park site as the site for the proposed Public Safety / City Hall project. Interviews of prospective architects will occur on July 21 and a formal contract with the selected architect is scheduled for August 11, 2010. Candidates are the following firms: BKV, Buetow, Wold and KKE. Mr. Schroeder mentioned the land is City owned land. 3M Air Monitoring It was mentioned that the City Council has been in discussions with 3M regarding the 3M Corporate Incinerator emissions permit and the City requested ambient Air Monitoring at the 3M campus. The Council has scheduled a community meeting for August 4 at which time it is anticipated the Council will consider adoption of an Air Monitoring Plan in response to concerns regarding metals and lead emissions. County Rd. 74 (65th Street) Washington County has determined that due to budget concerns it will construct a simple mill /overlay project during 2010 which would result in the total reconstruct being delayed five to seven years. This project was awarded to Hardrives. Ravine Parkway Construction It was reported by EDA Executive Director Schroeder that the City Council authorized a feasibility study to begin the process to construct the next leg of the Ravine Parkway which is the leg north of the South Service Center up to 85" St. Estimated cost is 4.8 million. This is proposed as a 2011 project and the roadway portions of the project would be funded from available and future MSA dollars. Transit Station Planning Station Area planning is continuing for both the Langdon and the current park and ride site. The Chamber of Commerce has scheduled an update at their business luncheon of August 18, 2010 at the Mississippi Dunes Golf Course. Wakota Bridge Project According to EDA Executive Director Schroeder, the entire project including the related 494/694 project will be completed by October. The project is due to be substantially completed by July 20 with a celebration scheduled for July 29. Hasting Bridge Project The project has been awarded to Lunda /Ames. The project is set to begin during October 2010 and open to traffic by May 13, 2013. Economic Development Authority - Minutes July 13, 2010 Page 3 Highway 61 Reconstruction Updates from MNDot are sometimes confusing but the project is scheduled to be completed by October 31, 2010. Building Permits EDA Executive Director Schroeder gave the EDA a development update. He reported that the total permit value including residential remodeling was $24,447,409 as of July 1". June was a low month but White Pines should help the numbers overall. He mentioned that the South Washington Cable Commission was moving to the Summer Hill liquor store site. Their board approved the move at their last meeting. RJ Ryan is doing the construction. EDA Executive Director Schroeder mentioned that 3M is looking to get an expansion of their emissions permit. On Aug 4th at a community meeting the City Council will make a decision about the permit. At this time Mr. Schroeder was not sure where the meeting would be. EDA President Myron Bailey mentioned that in attendance should be the MN Pollution Control Agency and the MN Health Dept to answer questions from citizens. He stated that a microphone was needed for better understanding of facts. He was concerned that the Council Chambers would not be big enough. EDA Member Jurgens asked what is the percent chance that 3M says we're done we're not doing anything. EDA President Bailey answered close to zero. They meet all legal requirements. We're trying to negotiate air monitoring. EDA President Myron Bailey mentioned that State Senator Katie Sieben met with our transportation representative from the State. There is stimulus money to fix up 80` St. Bridge. He asked Executive Director Schroeder how we were doing with follow up from the ICSC Las Vegas trip. Mr. Schroeder explained that he hasn't talked to the Learning Experience but has talked to everyone else. One representative from a Toronto firm is in town this week. EDA Member Jurgens asked if they've had any communications from a hotel or motel group. He was told, no they had not. BR &E Update & Business Leads There were 15 new corporations on file since the last meeting. Most appear to be home based. The Business leads were all companies that the City made contact with at the Las Vegas ICSC Conference. Medical Design & Manufacturing Conference Communications Coordinator, Ken Smith provided information about the upcoming Medical Design & Manufacturing Conference in Minneapolis on October 13th of this year. He asked the EDA if they would be interested in having the City attend the conference as an exhibitor. Mr. Smith and Executive Director Schroeder suggested that the City of Cottage Grove be represented at the conference with a city booth. Medical design and manufacturing is a rapidly growing industry that pays livable wages to its employees. The Twin Cities and its surrounding suburbs are home to some of the world's leading developers and producers of cardiovascular and orthopedic devices, two of the leading sectors in medical manufacturing today. Now in its 17` year, MD &M presents 650 leading suppliers of the software, raw materials, manufacturing equipment, components and contract services used to design and produce medical devices. Economic Development Authority - Minutes July 13, 2010 Page 4 If we attend this conference we would set up a city booth (10 x10) with banners and city information to show and handout. It is our intention to meet these medical companies and to raise awareness of site location opportunities in Cottage Grove. Costs • $36.50 /sq ft = $3650 + set -up and cleaning fees. • Registration fees (not known at this time) • Meals and transportation reimbursement ( 2 day event) Attending the Conference Three representatives from the City could staff the booth 10 a.m. — 5 p.m. on 10/13 and 10 a.m. — 4 p.m. on 10/14. Handouts The idea is to give meeting attendees something that will cause them to remember us and to facilitate their coming to CG to see what we have to offer. • Info about the Community Development Web page — for future contacts and marketing of sites and available space. • Four Marketing Banners • Site information • Aerial Photographs • Zip drives with CG video and PowerPoint • Marketing Tote bags (5 boxes left) • Marketing Brochures • EDA Business Cards • Golf coupons • Playing cards • First contact post cards from attendees list Mr. Smith mentioned that the other cites attending the event where the City of Prescott, WI and the City of Brooklyn Park, MN. Mr. Schroeder said they were checking into other events at the Convention Center as well. EDA President Myron Bailey mentioned that it would have been nice to have a home base in Las Vegas; it would have made conversations easier. EDA Member Poncin made a motion to use a booth and go to the MD &M Conference in October. The motion was seconded by EDA Member Reese and all present were in favor. It was mentioned that we should look for start -up manufactures that are looking to expand out of their garage. EDA Executive Director Schroeder mentioned that we have space in the Business Park. City of Excellence Award Mr. Smith informed the EDA that the City had won a City of Excellence Award from the LMC The City received the award at the League's annual meeting last week in St. Cloud. The award was for several episodes of the City's "Jobs" segment of the Cottage Grove Spot Light show seen every day on the City's cable access channels. The show is modeled after the Discovery Economic Development Authority - Minutes July 13, 2010 Page 5 Channel's popular TV show, but differs as it includes only municipal operations to inform residents and taxpayers of the many and varied task conducted by the City on their behalf. Cottage Grove's featured jobs involved an icy rescue from a partially frozen pond in February, trimming trees 40 feet above the ground while dangling from a bucket truck, and athletic field maintenance under the hot dusty summer sun. We wanted to educate residents and give them the opportunity to get to know the people who work hard at enhancing the quality of their life. The City partners with the South Washington County Cable Commission for filming editing and production. The hosts are two City employees who exhibit natural curiosity, humor and tiny doses of terror in the course of performing jobs done by seasoned City workers. EDA Member Jurgens suggested that the City should make a sign stating we are a City of Excellence; perhaps put up in booth at MD &M conference and on Welcome to town signs. EDA Golf Tournament Update As of June, there were four foursomes registered for the August 10` golf outing. It was expected that many groups would get there registration in during the next few weeks. Calendar EDA Executive Director Schroeder asked the EDA to view the calendar and be aware of the EDA Golf Tournament and the Real Estate Forum. Miscellaneous Business Items An article about Parasole Restaurant Holding Inc. was included in the packet and Mr. Schroeder mentioned that he met these gentlemen in Las Vegas at the ICSC Conference. They are expanding and seem to be making money. EDA President Myron Bailey stated that they were hesitant to come to the east side of the Metro. EDA Member Patterson asked about the condition of the Hidden Valley Pond and dock. He was told that the pond was being pumped out to make the dock available for the fishing event. EDA President Myron Bailey asked staff to follow up with the Toronto firm they met in Las Vegas. EDA Member Reese asked about Press Homes. EDA Executive Director Schroeder mentioned there was some talk about a high quality care facility on the site with perhaps 60 units. ADJOURN EDA President Myron Bailey called for a motion to adjourn. EDA Member Patterson made the motion to adjourn which was seconded by EDA Member Jurgens. All present were in favor. The meeting adjourned at 8:25 a.m. Respectfully Submitted, Ken Smith Community Services and Communications Coordinator