The URL can be used to link to this page

Home My WebLink About2010-09-01 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETIN ITEM # DATE / PREPARED BY Administration Ryan Schroeder ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST Consider authorizing the purchase of turf equipment from TCP of the Twin Cities -2 John Deere 2500 E Greens Mowers ($13,500 each), 2 John Deere Bunker Rakes ($6,500 each), 1 John Deere 2653 Utility Mower ($13,500), and 1 John Deere 800 Aercore ($9,995), G4. STAFF RECOMMENDATION Authorize the purchase pursuant to the August 18, 2010 budget discussion. BUDGET IMPLICATION SUPPORTING DOCUMENTS BUDGETED AMOUNT ACTUAL AMOUNT ❑ MEMO /LETTER: Memo from Ryan Schroeder. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Attachments. ADMINISTRATORS COMMENTS COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER Document2 City of Cotta Grove Minnesota To: Honorable Mayor and City Council Members From: Ryan R. Schroeder, City Administrator Date: August 30, 2010 Subject: River Oaks Equipment Purchases At the August 18, 2010 Council Budget meeting we discussed equipment for the River Oaks turf maintenance related to the 2011 $60,000 expenditure budget. Council had proposed that River Oaks staff pursue equipment from other golf courses which were assumed to be available due to the difficult golf market. Coincident to that discussion we became aware that the TCP had slightly used golf maintenance equipment available. River Oaks staff has viewed their equipment and is proposing purchase of the enclosed inventory of turf maintenance items. At this time our obligation to preserve the enclosed equipment purchase is a deposit in the amount of $3,000 ($500 for each of six pieces). The actual purchase and delivery would occur after the beginning of the 2011 budget year. Council Action: By motion authorize the deposit and purchase of turf equipment from the TPC A. Two @ John Deere 2500 E Greens Mowers @ $13,500 per B. Two @ John Deere Bunker Rakes @ $6,500 per C. One @ John Deere 2653 Utility Mower @ $13,500 D. One @ John Deere 800 Aercore @ $9,995 To: Ryan Schroeder, City Administrator From: Bruce Anderson and Ben Ratslaff Date: 8 -30 -10 Subject: Used Equipment Purchase From TPC of the Twin Cities From our discussion last week, Ben and Chad went to the TPC of the Twin Cities on Friday August 27"' to look at used golf course maintenance equipment. Request Purchase from Frontier Agriculture and Turf: Purchase (2) John Deere 2500E Greens Mowers with (750 hours) each @ $13,500.00 *Current greens mowers have over 3,700 hours *To purchase new $30,000.00 each * Life expectancy 6 -7 years Purchase (2) John Deere Bunker Rakes @ $6,500.00 each *Current sand rakes are both 1997 or 13 years old * To purchase new $17,000.00 each * Life expectancy 6 -7 years Purchase (1) John Deere 2653 Utility Mower @ $13,500.00 *Current mower is a 1997 model or 13 years old. This mower is used for bank mowing, tees, approaches. • To purchase new $30,000.00 • Life expectancy 6 -7 years Purchase (1) John Deere 800 Aercore @ $9,995.00 *Current equipment is 1992 model or 18 years old *To purchase new $23,000.00 * Life expectancy 10 years Total Purchase Price of (6) pieces of equipment is $63,495.00 Budgeted Dollars for 2011 is $60,000 (for two greens mowers) River Oaks needs to put $500 down per item to hold ($3,000.00). River Oaks will become owner of all pieces at the end of the 2010 and be required to pay in full the balance. . OHN 3 Customer Purchase Order PO# 00863580 For John De ere Products (U.S, Only) Oriqinal BUSINESS NAME E W DATE OF ORDER Aug 30, 2010 RIVER OAKS GOLF COURSE u E D DEALER ACCOUNT NO. 088093 BUSINESS CONTACT PRODUCT IDENTIFICATION NUMBER '.. BEN RATZLAFF EXEMPT NO. SELLER'S NAME B ADDRESS Frontier Ag & Turf STREET OR RR 12040 POINT DOUGLAS '.. j 11099 HIGHWAY 61 HASTINGS, MN, 55033 $ 4,5241 02 TOWN STATE ZIP CODE COTTAGE GROVE I MN 1 550164143 ' COUNTY PURCHASER ACCT. PHONE NO. Washington Deere 2500E GAS GREENSMOWER $01 00 651 -438 -2121 E-MAIL ADDRESS TC250EGO20397 rogcbrat@yahoo.com 00 1 CUSTOMER'S NAME - Second Signer STREET OR RR John Deere 1200 HYDRO'BUNKER TOWN STATE ZIP CODE DEALER ORDER NO. E W DATE OF ORDER Aug 30, 2010 COMPANY UNIT 08 u E D DEALER ACCOUNT NO. 088093 TRANSACTION TYPE Cash Sale PRODUCT IDENTIFICATION NUMBER O SOC.SEC. OURS NO. OEIN. NO. PURCHASER SALES TAX EXEMPT NO. SELLER'S NAME B ADDRESS Frontier Ag & Turf DELIVERER'S NAME &ADDRESS 12040 POINT DOUGLAS DR SO Deere 2500E GAS GREENSMOWER HASTINGS, MN, 55033 $ 4,5241 02 PURCHASER TYPE 6 City/Town/Vi..-,- $ 13,500 MARKETUSE 94 Golf Courses I (We), the undersigned, hereby order from you the Product described below, to be delivered as shown below. This order is subject to your ability to obtain such Product from the manufacturer and you shall be under no liability if delivery of the Product is delayed or prevented due to labor disturbances, transportation difficulties, or for any reason beyond your control. The price shown below is subject to your receipt of the Product prior to any change in price by the manufacturer. It is also subject to any new or increased taxes imposed upon the sale of the Product after the date of this order. QTY E W o m o R E N n L u E D PRODUCT (Give Model Size & Description) Hours of Use PRODUCT IDENTIFICATION NUMBER DELIVERED CASH PRICE (Or Total Lease Payments) 1 2, TOTAL TRADE -IN ALLOWANCE $ 0 00 3, TOTAL TRADE -IN PAY -OFF 1 x John Deere 2500E GAS GREENSMOWER 5, SALES TAX - (7.13 %) $ 4,5241 02 IC250EGO20395 $ 13,500 1 100 1 $ 68,019 02 9. CASH WITH ORDER $ 01 00 x John Deere 2500E GAS GREENSMOWER $01 00 12. BALANCE DUE $ 68,019 02 TC250EGO20397 $ 13,500, 00 1 x John Deere 1200 HYDRO'BUNKER &FIELD RAKE TC1200HO20163 $ 6,500 � 00 1 x John Deere 1200 HYDRO`BUNKER &FIELD RAKE TC1200HO20171 $ 6,500 00 1 , x John Deere 2653A PROF UTILITY MOWER $ 13,500 00 1 Ix John Deere AERCORE 800 WB AERATOR TC800AC060385 $ 9,995 00 4: 1. TOTAL CASH PRICE $ 63 1 OD I (We) offer to sell, transfer, and convey the following item(s) at or prior to the time of delivery of the above Product, as a "trade -in" to be applied against the cash price . Such items) shall be free and clear of all security agreements, liens, and encumbrances at the time of transfer to you. The following is a description and the price to be allowed for each item. QTY ( DESCRIPTION OF TRADE -IN PRODUCT IDENTIFICATION NUMBER AMOUNT :` 2. TOTAL Ti ALLOWANCE $ 0100 COMMENTS: 1. TOTAL CASH - PRICE $ 63,495 00 2, TOTAL TRADE -IN ALLOWANCE $ 0 00 3, TOTAL TRADE -IN PAY -OFF $ 0 00 4. BALANCE $63,4951 00 5, SALES TAX - (7.13 %) $ 4,5241 02 7. 8. SUB -TOTAL $ 68,019 02 9. CASH WITH ORDER $ 01 00 10. RENTAL APPLIED $0 00 11. CASH DISCOUNT $01 00 12. BALANCE DUE $ 68,019 02 IMPORTANT WARRANTY NOTICE:The John Deere warranty applicable to new John Deere product(s) is printed as an attachment to this document. There is no warranty on used products. The new product warranty is part of this contract.Please read it carefully.YOUR RIGHTS AND REMEDIES PERTAINING TO THIS PURCHASE ARE LIMITED AS SET FORTH IN THE WARRANTY AND THIS CONTRACT.IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS ARE NOT MADE AND ARE EXCLUDED UNLESS SPECIFICALLY PROVIDED IN THE JOHN DEERE WARRANTY. DISCLOSURE OF REGULATION APPLICABILITY: When operated In California, anY off -road diesel vehicle may be subject to the California Air Resources Board. In-Use Off -Road Diesel Vehicle Regulation. It therefore could be subject' s retrofit or accelerated turnover requirements to reduce emissions of air pollutants. ACKNOWLEDGEMENTS.) (We) promise to pay the balance due (line 12) shown above in cash, or to execute a Time Sale Agreement (Retail InstallmeniContract), or a Loan Agreement, for the purchase price of the Product, plus additional charges shown thereon or execute a Lease Agreement, on or before delivery of the Product ordered herein. Despite physical delivery of the Product,tita shall remain in the setter until one of the foregoing is accomplished. customer's Signature Customer's Sign ature Accepted By Date Accepted Salesperson HENDRICKSONOENNIS G DELIVERY DELIVERED ON WARRANTY BEGINS SIGNATURE: (DEALER) . ACKNOWLEDGEMENT Page 1 of 2 Customer's Initials Date