HomeMy WebLinkAbout2010-09-15 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # q
DATE 09/15/10
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Adopt resolutions declaring costs and calling for the public hearings on the Pinecliff 2nd
addition assessment project
STAFF RECOMMENDATION
Staff is recommending that the Council adopt the resolution declaring the costs and ordering
the preparation of the assessment roll for the Pinecliff 2nd addition, and then adopt the
resolution calling for the hearing on the proposed assessment.
*Pinecliff 2 Addition $454,792.80
BUDGET IMPLICATION $
$
BUDGETED AMOUNT
ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
❑ PLANNING
❑
❑
❑
❑ PUBLIC SAFETY
❑
❑
❑
❑ PUBLIC WORKS
❑
❑
❑
❑ PARKS AND RECREATION
❑
❑
❑
❑ HUMAN SERVICES /RIGHTS
❑
❑
❑
SUPPORTING DOCUMENTS
® MEMO /LETTER:
® RESOLUTION:
ADMINISTRATORS COMMENTS
rca
City Administrator Date
COUNCIL ACTION TAKEN: ® APPROVED ❑ DENIED ❑ OTHER
City of (M Cottage Grove
Finance • Administrative
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Robin Roland, Finance Director
Brenda Peper, Financial Analyst l ap
Date: September 8, 2010
Ovi
•
Subject: Declare costs and call public hearing for the 2010 Pinecliff 2 nd special
assessments
Introduction
The Council should consider two resolutions relating to adopting annual assessment rolls
for the development project, Pinecliff 2nd. The first resolution is to_ declare _ the cost to be
assessed and the second resolution calls for a public hearing on the proposed assessment
roll.
The City's current practice is to assess the project costs as costs are incurred by the City.
The first year includes all the estimated utility and street costs. The second year phase
includes all the final utility costs during the construction period. If a third and /or fourth year
is needed it is for the final street construction costs. The Pinecliff 2 nd assessment is for the
final street reconstruction costs and it will be the final assessment for this development.
Discussion
The attached project cost sheet provides the estimated project cost compared to the actual
project cost and the cost per lot. The project to be considered is:
Pinecliff 2" Addition The project is the third and final assessment for the
$454,792.80 streets, water and sewer improvements, storm utility,
street lights and area charges. The amounts are
based on the developer agreement between the
developer and the City.
If the Council approves the resolutions as presented, the affected developer will be notified
and a public hearing will be scheduled for October 6th.
,fiction Requested
Adopt resolutions as presented.
RESOLUTION NO. 10-
RESOLUTION DECLARING COSTS TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR
PINECLIFF 2 ND ADDITION STREET AND UTILITY IMPROVEMENTS
WHEREAS, contracts were let for the Pinecliff 2 I Addition and the
contract price for such improvements were $362,978.80 with expenses incurred
in the construction of improvements and other construction amounting to
$91,814.00 for a total cost of improvements of $454,792.80.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, as follows:
1. The net cost of such improvements to be assessed is declared
to be $454,792.80
2. The Finance Director, with the assistance of the City Engineer;
Bonestroo, Rosene, Anderlik and Associates, Inc. will calculate
the proper amount to be assessed for such improvements
against every assessable lot or piece of parcel or land within the
district affected without regard to cash valuation as provided by
law, and shall file a copy of proposed assessment roll in the City
Clerk's office for public inspection
3. The City Clerk shall, upon completion of such assessment roll,
notify the City Council therefor
Passed this 15th day of September 2010.
Myron Bailey, Mayor
Attest:
Caron Stransky, City Clerk
RESOLUTION NO. 10-
RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS
FOR PINECLIFF 2 ND ADDITION STREET AND UTILITY IMPROVEMENT
PROJECT
WHEREAS, by Resolution 10- , passed by the City Council on
September 15, 2010, the Council directed the Finance Director to prepare the
proposed assessment roll for Pinecliff 2 nd Street and Utility Improvements and
WHEREAS, the City Clerk has notified the Council that such assessment
roll is complete and filed in her office for public inspection.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, a hearing shall be
held on the 6th day of October 2010 at 7:30 p.m. to pass upon such proposed
assessment roll.
Passed this 15th day of September 2010.
Myron Bailey, Mayor
Attest:
Caron Stransky, City Clerk
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PID
291,011.23
PROJECT
PinecliN Ord
PROGRAM #
6605
NUMBER OF LOTS
55
CONTRACT AWARDED
415/2006
BONDS SOLD
165,000.71
ASSESSMENT ROLL ADOPTED
172,505.00
9/20/2006 9/19/2007 10/6/2010
ASSESSMENT TERM 3 years
ASSESSMENT RATE 7%
INTEREST RATE (charged) 4.5000
DEPOSIT & RECEIPT # 2114/2006 $2500 Rae 25677
REVISED
SUBDIVISION Bid FIRST SECOND FINAL TOTAL COST PER
DESCRIPTION ESTIMATE Amount ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENTS LOT
CONSTRUCTION COSTS
Sanitary Sewer
291,011.23
257044.27
324,368.90
(35,784.00)
228,525.52
(2,500.00)
266,084.90
5,201.54
Fiscal /Bonding /Publication
Water Main
165,000.71
179,955.30
172,505.00
(8,880.00)
TestingCow and other
1.00%
163,625.00
2,975.00
- --
House Services
96,65185
77,579.60
94,481 00
1,365.00
3.00%
50,53503
95,846.00
1,742.65
67,380.03
Storm Sewer
325,269.26
332,53658
312,469.30
10,088.00
50,783.45
7,09500
329,652.30
5,993.68
1,205.52
Street Improvements
693,759.09
683,76400
233,267.00
57,267.81
358,383.80
648,918,61
11,798.52
Sidewalks and trails
81,371,62
86,849.00
80,920.00
(226.82)
80,693.16
1,467,15
Street Lighting- installation
31,437.11
31,17500
29,975.00
1,200.00
31,17500
566.82
Street Lighting- materials
21,600.00
-
21,600.00
21,60000
392.73
Street Lighting -per agreement
5,01600
5,016.00
5,01600
91.20
Seal coating - per agreement
12,314.34
12,314.34
12,31
223.90
$ 1,723,431.21
$1,286,916.54 S
25,029.99
$
362,978.80
$ 1,674,925.33
30,453.19
OTHER COSTS'.
383.77
Capitialiaed interest
23623
228,525.52
Engineering
1800%
303,210.16
Fiscal /Bonding /Publication
1,00%
16,845.01
Legal
1.00%
16,845,01
TestingCow and other
1.00%
16,845.01
- - -- -- County Assessing Charge
- --
- - --
Administration
200%
330002
Finance
3.00%
50,53503
Engineenng Administration
4.00%
67,380.03
SUB-TOTAL OTHER COSTS
TOTAL ALL COSTS
LESS DEPOSIT
TOTAL COSTS LESS DEPOSIT
AREA CHARGES:
Assessed to Plat
?mnk Water Area Charge
Saniary Sewer Area Charge
Trunk Storm Area Charge
TOTAL AREA CHARGES
$ 12,609.05 $
383.77
12,992.82
23623
228,525.52
32,89367
58,283.27
319,702.46
5,812.77
65.50
389.00
230.21
69271
1259
2,806.82
4,980.37
12543
7,92462
144.08
- -49500
- -49500
- -- 49500 - --
1
-- 27.00
25,391.72
500.60
7,259.58
33,151.90
602.76
38,08759
7550.90
10,88936
49,727.85
904.14
50,783.45
1,001.20
14,519.15
66,303.80
1,205.52
$ 505,350,26 $ 356,76465 $ 41,40251 $ 91,81400 $ 491,981.16 8,945.11
$ 2,228,781.47 $1,645,681,19 $ 66,43250 $ 454,792.80 $ 2,166,906.49 39,398.30
$ 4,500.00 $ 2,500.00 $ 2,000.00 $
4,500.00 81.82
$ 2,224,281.47 $1,643,181.19 $ 64432.50 $ 454,79280 $ 2162,406.49 39,31648
68,802.02 68,802.02
36,179.22 36,179.22
145,67952 145,679.52
68,802.02 1,250 95
36,179.22 657.80
145,679.52 2,648.72
$ 250,660,76 $ 250660.76 $ $ $ 250,660]6 4,557.47
TOTAL ASSESSMENT ROLL $ 2,474,942.23 $1,893,841.95 $ 64,432.50 $ 454,792.80 $ 2,413,067.25 43,87395
TOTAL ASSESSED COST $ 2,474,942.23 $1,893,841.95 $ 64,432.50 $ 454,792.80 $ 2,413,067.25 43,873.95
$ 34,433.49 $ 1,171.50 $ 8,268.96