HomeMy WebLinkAbout2010-10-06 PACKET 03.B.OPEN FORUM
Mayor Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a
person an opportunity to inform the Council of a problem or to request information
related to City business not scheduled for Council action and not on the agenda.
Persons were warned to limit their remarks to two (2) minutes or less.
The following were present: Mayor Myron Bailey, Council Member Jen Peterson,
Council Member Justin Olsen, Council Member Pat Rice, and Council Member Mark
Grossklaus.
The following were absent: None.
Also present: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin
Roland, Finance Director; Howard Blin, Community Development Director; Corrine
Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery,
Public Safety Director; and Les Burshten, Public Works Director.
Mayor Bailey asked if anyone in the audience wished to address the City Council on
any topic not on the agenda.
Jeremy Thigpen, Cottage Grove, stated he was speaking only on behalf of his family
and stated that when they decided to build a home in Cottage Grove, they chose the
Mississippi Dunes housing development because they were told by the developer, John
Tschida, that they were a custom -home development with strict architectural designs
and no identical houses would be build side -by -side, and that outbuildings, i.e. sheds,
etc., would not be allowed. He stated his family bought into what was described to them
as a "Premiere Development' and the sign at the entrance reads: "Custom Single -
Family Homes from $300,000 ". Mr. Thigpen expressed disappointment that a home
recently sold in the low $200,000 range. He stated no action was requested only that he
wished to make the Council aware of the situation and commented that he will not build
a home in Cottage Grove ever again.
Floyd Ott, 12037 West Point Douglas Road, Cottage Grove, wearing a gas mask, stated
when he was in the military, he wore a gas mask to fight chemicals. He commented on
(1) the fact that 3M changed their name only to disguise what they were doing; (2) 3M's
reputation of being known as Chemical Alley, (3) In the last 10 years, the City has
received more pollution from 3M and less employment; (4) 3M takes but does nothing
for the City, with the exception of small donations; (5) The City needs to create some
Cottage Grove City Council 12
June 2, 2010 Regular Meeting
resistance on allowing the Minnesota Pollution Control Agency to allow outside waste to
be dumped at the 3M- Cottage Grove site; (6) 3M has already contaminated the
groundwater along County Road 19; and (7) If we are known as "Chemical Alley" what
is it going to do to the values of our houses.
Mr. Ott encouraged the Mayor and Council and everybody in attendance, to stand up
and fight and let 3M know that they are not going to take this laying down. He stated the
City had a similar situation where the Metropolitan Council wanted to build a sewer plant
right in the heart of Cottage Grove and the Council and a group of citizens fought back,
the Metropolitan Council's decision was reversed, and the new plant was placed near
the Mississippi River.
There being no further comments from the audience, Mayor Bailey closed Open Forum
to the Regular Meeting.
CALL TO ORDER — Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
regular meeting on June 2, 2010, at the Cottage Grove City Hall, 7516 80" Street
South, Cottage Grove, Minnesota. Mayor Bailey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
The audience, staff, and the Mayor and members of the City Council pledged allegiance
to the flag of the United States of America.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Jen Peterson,
Council Member Justin Olsen, Council Member Pat Rice, and Council Member Mark
Grossklaus.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Howard Blin, Community Development Director;
Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig
Woolery, Public Safety Director; and Les Burshten, Public Works Director.
Mayor Bailey presided over the regular meeting.
1. ADOPTION OF AGENDA
Mayor Bailey amended the agenda and moved item 2.13 to 2.A. under Presentations.
Cottage Grove City Council 13
June 2, 2010 Regular Meeting
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER
OLSEN, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 5 -0.
2. PRESENTATIONS
A. Citizen Life Saving Awards
The Mayor, Council Members and Public Safety Director Woolery presented
the Citizen Life Saving Awards to Darlene Hardwick, Terri Zebrosky, and Bill
Larson. This is awarded to a member of the community for performing
lifesaving acts without the presence of unusual hazard or risk of injury to the
community member. Without hesitation, these individuals went to the aid of
the victim and immediately started CPR and continued giving lifesavings
support until the arrival of professional assistance.
Citizen Commendation Awards
The Mayor, Council Members and Public Safety Director Woolery presented
the Citizen Commendation Awards to Diane Janski and Dean Larkin. This is
awarded to a member of the community for assisting police, fire or other
community members by providing significant or valorous services. Diane
Janski called 911 and provided valuable information to the 911 dispatcher
and then helped to comfort the grandson of the victim, driving him to the
hospital, and staying with him until his family arrived. Dean Larkin provided
detailed information about the victim prior to his collapse which proved to be
extremely valuable to the medical professionals who provided care to the
victim.
B. Receive and Accept the 2009 Comprehensive Annual Financial Report
C( AFR)
Finance Director Roland introduced Craig Poppenhagen and Brady Hoffman,
representatives of the LarsonAllen LLP auditing firm and reviewed the
Comprehensive Annual Financial Report for year- ending December 31, 2009.
They reviewed some required communications, specific audit results, the
financial results, financial trends, and new requirements that are forthcoming.
C. Vacant and Foreclosed Properties
Ben Pierson, Code Enforcement Officer, summarized his report included in
the Council packet on foreclosures and vacant property. He commented that
the City has experienced an increase in the number of residential home
foreclosures since 2006, and the Community Development Department
Cottage Grove City Council
June 2, 2010 Regular Meeting
monitors vacant properties through utility shutoff notices and neighborhood
complaints. Once a property is identified as possibly vacant, City Staff visits
the property to verify that the property is secure, records any contact
information posted at the property, and adds the property to a list for future
monitoring. The property is then monitored every two (2) months until it
becomes occupied.
Council Member Olsen asked Code Enforcement Officer Pierson how much
time he actually spends in the field as opposed to the amount of time spent
following up on the information he gathers when he is out in the field. Code
Enforcement Officer Pierson responded that approximately one - quarter (1/4)
of his time is spent in inspections and the rest is on sending out notices,
responding to emails /telephone calls, responding to complaints, etc. For
commercial complaints, he receives assistance from other members of the
Department.
Public Safety Director Woolery stated any time the public sees suspicious
activity at a vacant home it should be reported by calling the police non -
emergency telephone number.
3. APPROVAL OF MINUTES
A. April 21, 2010 Special Meeting
There being no amendments to the minutes, Mayor Bailey stated the minutes
of the April 21, 2010 Special Meeting, stand approved as presented.
B. April 21, 2010 Regular Meeting
There being no amendments to the minutes, Mayor Bailey stated the minutes
of the April 21, 2010 Regular Meeting, stand approved as presented.
C. March 3, 2010 Special Meeting
There being no amendments to the minutes, Mayor Bailey stated the minutes
of the March 3, 2010 Special Meeting, stand approved as presented.
4. CONSENT CALENDAR
11
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER OLSEN, TO:
Cottage Grove City Council
June 2, 2010 Regular Meeting
A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETING MINUTES:
i. PLANNING COMMISSION MEETING FROM APRIL 26, 2010.
B. AUTHORIZE THE APPLICATION OF A GRANT FUNDING REQUEST
TOTALING $12,642.22 WITH THE UNITED STATES DEPARTMENT OF
JUSTICE BULLETPROOF VEST PARTNERSHIP (BVP) PROGRAM TO
COVER ONE -HALF (1/2) OF THE COST TO PURCHASE 19
BULLETPROOF VESTS AND TO APPROVE AND ACCEPT THE GRANT
FUNDING, IF AWARDED.
C. APPROVE CHANGE ORDER NO. 2 FOR THE HAMLET POND
EXPANSION, PHASE 3, PROJECT, PROVIDING CHANGES TO THE
SUBSTANTIAL COMPLETION DATES FOR THIS PROJECT.
D. APPROVE A GROUND LEASE AGREEMENT BETWEEN THE CITY OF
COTTAGE GROVE AND TELECOM TRANSPORT MANAGEMENT (TTM)
FOR INSTALLATION OF A FIBER OPTIC LINE AND EQUIPMENT AT THE
HIGHLANDS WATER TOWER SITE.
E. APPROVE THE HEALTHPARTNERS RESEARCH FOUNDATION (HPRF)
AGREEMENT AND AUTHORIZE EXECUTION OF THE SUB -AWARD
AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE DEPARTMENT
OF PUBLIC SAFETY AND HEALTH PARTNER RESEARCH FOUNDATION
TO PARTICIPATE IN THE IMMEDIATE STUDY AND AUTHORIZE PUBLIC
SAFETY DIRECTOR WOOLERY TO EXECUTE SUCH AN AGREEMENT
ON BEHALF OF THE CITY OF COTTAGE GROVE.
F. APPROVE THE PURCHASE AGREEMENT WITH RICHARD AND
ANNETTE MULLEN TO ACQUIRE LOT 28, HOUSE'S RIVER ACRES FOR
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G. ADOPT RESOLUTION NO. 2010 -071 A RESOLUTION APPROVING THE
CONDITIONAL USE PERMIT AND GRADING PERMIT TO ALLOW
EXCAVATION OF APPROXIMATELY 15,000 CUBIC YARDS OF SOIL AT
THE MISSISSIPPI DUNES GOLF LINKS DRIVING RANGE AT 6511 103
STREET SOUTH.
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6. PUBLIC HEARINGS
Cottage Grove City Council 16
June 2, 2010 Regular Meeting
A. HOLD PUBLIC HEARING ON CONDITIONAL USE PERMIT TO ALLOW A
TEMPORARY CONCRETE MIXING PLANT ON THE NORTHWEST
CORNER OF EAST POINT DOUGLAS ROAD AND KEATS AVENUE (CSAH
Community Development Director Blin reviewed the application of PCiRoads
for a conditional use permit to locate a temporary concrete batch or mixing
plant at the northwest corner of East Point Douglas Road and Keats Avenue
(CSAH 19). He stated that the Planning Commission reviewed the
application at their May 24, 2010 meeting and recommends approval
conditioned on compliance with the 13 conditions in the proposed resolution.
Mayor Bailey asked if Council had any questions for Staff at this point.
A representative of PCiRoads stated they would like to utilize the site for
approximately 30 days in two (2) different time periods. One from the end of
July through beginning of August and again at the end of August through
September.
Mayor Bailey opened the public hearing to receive comments and /or
objections from the audience. There being none, Mayor Bailey closed the
public hearing.
Council Member Grossklaus stated that in the Planning Commission minutes
it talks about changing the hours of operation but the resolution drafted does
not reflect a change. He stated that he would recommend limiting the hours of
operation. Community Development Director Blin stated he would amend the
resolution to include a condition on allowing hours of operation from 7:00 a.m.
to 7:00 p.m. only.
MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY
COUNCIL MEMBER RICE, TO ADOPT RESOLUTION NO. 2010 -072 A
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT TO PCI,
LLC, TO ALLOW A CONCRETE BATCH PLANT TO PRODUCE CONCRETE
FOR THE REPAVING OF T.H. 61 PROJECT, CONDITIONED ON ADDING A
CONDITION ON LIMITING THE HOURS OF OPERATION FROM 7:00 A.M.
TO 7:00 P.M. MOTION CARRIED. 5 -0.
7. BID AWARDS — None.
8. UNFINISHED AND NEW BUSINESS
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June 2, 2010 Regular Meeting
A. Consider Adopting a Water Conservation Ordinance Amendment Allowing the
Public Works Director to Impose Water Emergency Regulations and Prohibit
Outdoor Watering
City Engineer Levitt stated that the proposed ordinance amendment would
allow the Public Works Director or assigned designee to limit the times and
hours or to completely prohibit water use from the City's water system for
sprinkling lawns, landscaping and garden, irrigation and other uses during an
imposed water usage emergency.
City Engineer Levitt stated that the ordinance amendment would prohibit
watering between 12:00 p.m. (noon) and 4:00 p.m. for residents and
businesses that receive water from the municipal water supply system. The
prohibition would be year -round and in addition to the existing even /odd ban.
Certain activities such as washing your vehicle, water apparatus used by
children playing, and new lawns or landscaping are exempt from the
proposed ordinance. A permit from the Public Works Department would be
required for watering new lawns and landscaping for the first 30 days after
their establishment.
City Engineer Levitt stated the Environmental Commission reviewed the
proposed ordinance and voted unanimously (5 -0) for approval. Staff is
recommending at this time that the Council pass the proposed ordinance.
Council then discussed the public notification process, the permitting
requirement, the effective date of the proposed ordinance, the potential of
placing a recorded message where people can call in and find out about the
watering limitations, on methods of alerting the public when there is a water
emergency, and prohibiting outdoor watering between specific hours of the
day. Engineer Levitt noted that the ordinance would not prohibit hand
watering your garden.
Mayor Bailey stated that there are two (2) motions required, one to pass the
ordinance approving the water conservation ordinance amendment allowing
the Public Works Director to impose water emergency regulations and to
prohibit outdoor watering from the City's water system between 12:00 p.m.
(noon) and 4:00 p.m. The second motion is to adopt a resolution authorizing
publication of the ordinance by title and summary.
MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY
COUNCIL MEMBER OLSEN, TO TABLE ACTING ON THE PROPOSED
ORDINANCE AMENDMENT UNTIL THE CITY HAS COMPLETED
DISCUSSION WITH THE MINNESOTA DEPARTMENT OF NATURAL
RESOURCES REGARDING THE COTTAGE GROVE /3M DUMP SITE, IN
Cottage Grove City Council 18
June 2, 2010 Regular Meeting
THAT THE CITY WOULD LIKE TO HEAR THEIR PROPOSAL ON THE
CONSERVATION OF WATER BEFORE THE CITY IMPOSES WATERING
RESTRICTIONS ON THE CITIZENS THAT USE A SMALL AMOUNT OF
WATER COMPARED TO WHAT WILL COME OUT OF THAT DUMP SITE.
MOTION CARRIED. 5 -0.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
— None.
10. COUNCIL COMMENTS AND REQUESTS
Council Member Olsen encouraged the citizens to attend the Strawberry Festival
with your friends, family and neighbors at Kingston Park from June 17 through
Father's Day.
Mayor Bailey stated that the American Cancer Society is holding a Relay for Life
event on June 4 -5 at the East Ridge High School which starts with registration at
5:00 p.m. and the opening ceremony is at 6:00 p.m. followed with a survivor's lap at
6:30 p.m.
Mayor Bailey stated he has received complaints about tall grass at Norris
Marketplace and Community Development Director Blin stated he would take care of
the issue.
Mayor Bailey stated that he, Community Development Director Blin, City
Administrator Schroeder had the opportunity this past week to attend a real estate
convention in Las Vegas and he shared that the visit and meetings that they had set
up were very beneficial and very positive. He stated that they are marketing the City
in a variety of different ways and there are a couple of developers that are meeting
with land owners within the City.
11. PAY BILLS
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 167357
THROUGH 167588 TOTALING $463,274.97 (CHECK NUMBERS 167357
THROUGH 167378 TOTALING $94,233.77 WERE ISSUED PRIOR TO COUNCIL
APPROVAL). MOTION CARRIED. 5 -0.
The Council temporarily adjourned the regular meeting to the administrative
conference room for a Special Workshop Session at 8:35 p.m.
12. WORKSHOP SESSION — OPEN TO PUBLIC
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June 2, 2010 Regular Meeting
A. Health Insurance Plan Changes
Human Resources Coordinator Fischbach reviewed the health insurance
plans outlined in his report included in the Agenda Packet. Under the
proposal, the City would:
1. Move from three (3) plans to two (2) plans, eliminating the MIC
Choice co -pay plan.
2. Add options to include employee plus one (spouse or one child) or
employee plus children. This has been an option that many
employees have requested for years.
3. The deductible would go from $2,500 to $4,500 and once the
deductible is met there would then be an 80/20 arrangement where
the employee would be responsible for 20% of the costs, up to an
out -of- pocket maximum of $5,800. The medical plan would then
cover 100 %, up to claims totaling $50,000. At that point the claim
would be pooled out among a larger population of clients.
4. The gap between the $2,500 and $4,500 would be paid by the City
through an HRA. The City would also cover the first $850 of the
$1,300, the difference between $5,800 and $4,500. That would leave
the employee responsible for the last $450. The employee would not
have to pay the $450 amount until their claim costs exceed $8,750.
The employee would be able to pay this amount out of their HSA on
a tax favored basis.
5. Under the HRA arrangement, the employee would submit bills to a
third -party administrator that would process and reimburse the
employee.
6. The City would also increase its contribution to the HSA. Currently, it
is $700 for single and $1,400 for family. Staff proposes to increase
that contribution to $1,000 for single and $2,000 for all other plans.
7. The City would also put the City's contribution to each employee's
HSA account quicker. Instead of 24 equal payments, the City would
accelerate that into four (4) equal payments the first pay period of
each quarter.
Human Resources Coordinator Fischbach stated the Insurance Committee
consisted of representatives from every department and union.
Human Resources Coordinator Fischbach stated under the current plan,
there is preventive dental where you can receive two (2) cleanings a year plus
one (1) set of x -rays. Other items, such as fillings would be out of pocket. He
stated that the plan provides one (1) comprehensive eye exam per year.
Glasses and contacts are not covered and not subject to the deductible.
Cottage Grove City Council 110
June 2, 2010 Regular Meeting
Mayor Bailey asked if we could afford our employees an opportunity to
purchase additional coverage for dental or vision. City Administrator
Schroeder stated that Staff could find a supplemental plan that would not
impact the health plan.
Human Resources Coordinator Fischbach agreed that Staff needs to do a
better job educating employees. For example, Walgreens is a preferred
pharmacy provider under Medica and a lot of employees may not know this.
Council Member Olsen stated that a couple of months ago information was
distributed to employees relating to fitness discounts provided by Snap
Fitness and Anytime Fitness and he asked whether anyone took advantage of
the discount and signed up. Human Resources Coordinator Fischbach stated
a few employees signed up at Snap Fitness. Public Safety Director Woolery
stated he talked to the manager at Anytime Fitness and they said no one took
advantage of their offer.
Council Member Grossklaus stated that once the insurance bids come back
make sure it is very simple to understand. The other thing he would propose
is to quit paying $250 to employees who waive insurance.
Human Resources Coordinator Fischbach stated people have to remember
that once money goes into an employee's HSA account, that money is the
employee's to keep no matter where they work. The less money used for
medical costs, the more money they will have for insurance premiums when
they retire.
Council Member Olsen stated that if the Committee is comfortable with the
proposal, then he is comfortable with it.
B. Public Safety /City Hall Facility
City Administrator Schroeder reviewed material included in the Council packet
on the Public Safety /City Hall project and distributed a number of handouts
entitled:
1. Space Needs Study Update;
2. City Hall and Police Square Footage Space Comparisons (from 2005
Inver Grove Heights Space Needs Study); 2006 Space Needs Study,
Current and Projected Square Footage Needs by Year;
3. Projected General Government and Public Safety Staffing to 2030
and 2040 (Preliminary April 12, 2005, updated May, 2010);
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June 2, 2010 Regular Meeting
4. City Hall /Public Safety, Library, C. Center /Athletic Center Site Options;
and
5. Architectural RFP Response Evaluation.
City Administrator Schroeder stated that in order to gain direction from
Council, he would like to go through the list of items in his memorandum. He
stated that beginning with item number six (6), he recommended that the
project team include himself, City Engineer, Building Official, Public Safety
Director, Community Development Director, Finance Director, and a Deputy
Public Safety Director. City Administrator Schroeder also suggested that the
Council appoint two (2) members of the Council to the project team.
City Administrator Schroeder reviewed the chart entitled "2006 Space Needs
Study ", which included the estimated square footages for 2040.
Council Member Olsen stated it was his recollection that the project team was
going to be reconvened to go through the space needs study because there
was feedback that the study from 2006 was inadequate. City Administrator
Schroeder responded that each department reviewed the study and none of
the reports he received included any indication that the original space needs
study was deficient in size.
City Administrator Schroeder stated that one of the significant comments he
heard from staff was the square footage being allocated toward individual
offices.
Mayor Bailey stated he noticed that the space needs study does not include
space in City Hall for engineering and asked the Council and staff to think
about future technology advances that may be at City Hall versus at Public
Works. He stated that he would be interested to know where engineering
should be located — at City Hall or Engineering. Mayor Bailey stated he would
be interested to know how much time the City Engineer actually spends at
City Hall versus at Public Works and commented that looking forward, the
reality is that we are going to grow and there will be more happening at City
Hall than there would necessarily be at Public Works.
Mayor Bailey stated the only other thing he has heard deals with the number
of parking garages (sally ports) for public safety. He stated he would like to
know what we need. City Administrator Schroeder stated right now there are
two (2) sally ports included in the space needs study.
Mayor Bailey then turned the Council's attention to the list of suggestions in
the City Administrator's report included in the Agenda packet.
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June 2, 2010 Regular Meeting
Sustainability Mayor Bailey stated that he and City Administrator Schroeder
have talked about this and he would be interested in hearing what the Council
has to say about LEED certification. He stated he was in favor of doing
whatever we can do as far as lights, toilets, fountains, and geothermal. He
stated he will want to make sure that it will be worth the cost.
Statement Mayor Bailey stated that the building should make a statement of
stability and strength with an eye toward a positive and successful future and
yet just a bit understated perhaps (use of materials that have longevity, not
trendy, not top drawer, but somewhere above the mean).
Operating Efficiencies Mayor Bailey stated this is something that Staff should
work on and he noted that staff commented earlier that the police
investigators need separate rooms. He stated he thinks staff can work
through that in the space needs study.
Future Technological Advances Mayor Bailey stated that he concurs with the
elimination of bearing walls and the need to prepare for other work methods
for the future, not just for today. For example, not every police officer needs to
have a desk, we could have work stations that multiple officers can use and
that due to their job there may be a need for private interview rooms. He
stated that he thinks we need to look into paperless technology.
Finance Director Roland stated that we are already going into that direction
when earlier this year the Council approved the purchase of an advanced
laserfiche document management system which in time will virtually eliminate
the massive amount of paper that we have today and will receive in the
future.
Council Member Grossklaus stated he wants to make sure that the building is
expandable, both vertically and horizontally.
Council Member Olsen commented that if you are going to be proactive about
sustainability options, he asked whether there are federal dollars or any kind
of grants available. He stated he agrees with the statement that the building
be "not trendy, not top drawer, but somewhere above the mean" and that City
Administrator Schroeder hit it on the head when he stated that the building
needs to be nice today and expandable into the future. Council Member
Olsen stated it seems we have a fairly good eye on insuring that we are
prepared for future technological advances. His only overriding comment
would be that he really likes the idea of having the project team approach.
Council Member Rice stated that getting back to what Council Member Olsen
was just talking about as far as the look and the statement, he stated he does
Cottage Grove City Council 113
June 2, 2010 Regular Meeting
not want somebody walking into City Hall and say "good God you spent my
tax money on this ".
Council Member Grossklaus stated he agrees with Council Member Rice.
Council Member Rice stated we have never been flashy or overstated and he
would like to keep it that way.
Mayor Bailey stated he agrees with Council Member Rice
Council Member Peterson stated it sounds like the City Hall project will be
happening sooner than any community center so she stated she would like to
see if there is some an interest in including a veteran's memorial.
Proiect Team /Project Approach City Administrator Schroeder suggested that
the Council consider appointing two (2) Council Members to the Project Team
and appointment of staff to subcommittees on furniture and fixtures, IT, colors
and finishes, a maintenance component, a group that looks at electrical
needs, and another one or two. Mayor Bailey asked if there were two (2)
Council Members that would like to be a part of this project team. Council
Member Rice and Mayor Bailey volunteered.
Proiect Scope City Administrator Schroeder stated that the space needs
study provides for general government, police and fire administration to 2040.
This directive is somewhat dependent on the site selected. There is an
underlying assumption that there may be room provided for an ambulance
and a rig of some sort. City Administrator Schroeder stated that we are not
assuming that we are going to build 8 or 10 bays unless we close an existing
fire station.
City Administrator Schroeder stated that the project as suggested would cost
approximately $17 million with an additional $3 -4 million for fire apparatus.
Mayor Bailey stated that is how he would approach it but it depends on where
we place the building. If we go with the East Ravine site that has been
discussed, the apparatus facility would be a future construction. The entire
Council concurred with the Mayor.
Disposition of the Current City Hall City Administrator Schroeder stated he
assumes when we move out we will try to sell the property.
Project Funding Finance Director Roland stated she is extremely sensitive to
the Council's desires with regard to the tax rate and actual taxes and
highlighted how we could fund the project.
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June 2, 2010 Regular Meeting
Proiect Alternatives City Administrator Schroeder reviewed the handout
entitled "City Hall /Public Safety, Library, Community Center /Athletic Center
Site Options" where he ranked each site and provided the advantages and
disadvantages of each site.
Mayor Bailey stated he would like each Council Member to state his opinion
on the 11 potential sites and stated going from left to right, his choices were
as follows:
(1) Norris Square — Yes we could take a look at it;
(2) Home Depot — No;
(3) Cottage View — Yes, as part of a development opportunity;
(4) Ravine Park — Yes;
(5) 70 /Keats — No;
(6) Langdon — No;
(7) Fire Station #2 — No;
(8) West Point Douglas from Jamaica to 80 Street — No;
(9) Industrial Park — No;
(10) Frattalone Property — No; and
(11) Existing City Hall — No.
Mayor Bailey stated that for the Cottage View Theatre site, the only other
option that we have not talked about is the property kitty corner from the
Washington County South Service Center or across the street from the
church on 90 Street.
Council Member Grossklaus stated he agrees with the Mayor but would be
interested in building at the existing site of the City Hall /Public Safety site
because we would not have to pay for land and because it is centrally located
in the City. He stated he does not know how long it will take for the East
Ravine to develop and he does not want to locate in the Industrial Park.
City Administrator Schroeder commented that to remain at the existing site,
we would have to demolish the current building, as well as the library should
they decide to move.
Council Member Peterson stated the Cottage View site seems to be a prime
location for commercial development that eventually will be in high demand.
She stated that she likes the Norris Square site but does not know if it would
be big enough. The 70 Street and Co. Rd. 19 site seems too far away. She
stated she was not familiar with the Industrial Park or the Frattalone sites.
Council Member Olsen stated that the East Ravine site is a clear solid #1
choice for him. He stated he actually likes Fire Station #2. The Norris site is
Cottage Grove City Council 115
June 2, 2010 Regular Meeting
appealing but only if the architect were to come back with something that was
functional. He stated he is leaning towards the Ravine Park at this point and
the Jansen site appeals to him.
Council Member Rice stated he would say no to Norris Marketplace, no to
Home Depot, no to the Cottage View site because it would take property
away from possible commercial development; a maybe to the Ravine Park;
no to the 70 Street and Co. Rd. 19 site; maybe to Langdon; yes to Fire
Station #2; yes to West Point Douglas from Jamaica to 80 Street; no to the
Industrial Park; maybe to the Frattalone property; and yes to our current site.
Mayor Bailey stated that the East Ravine site is his first choice. Council
Member Olsen concurred.
City Administrator Schroeder stated he now knows what the final two (2) or
three (3) sites are and he will bring this to a conclusion at the next Council
meeting.
City Administrator Schroeder stated he sent a Request for Qualification to 10-
12 architectural firms and their submittals are due by Friday, June 4. From
that we will go through an RFP process to evaluate the proposals.
Council then reviewed the request for proposal, the evaluation score sheet,
and the timeline.
13. WORKSHOP SESSION — CLOSED TO PUBLIC — None.
ADJOURNMENT
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER OLSEN,
TO ADJOURN THE REGULAR MEETING AT 10:30 P.M. MOTION CARRIED. 5 -0
Submitted by,
Caron M. Stransky
City Clerk