HomeMy WebLinkAbout2010-10-06 PACKET 06.G.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 10/6/10
PREPARED BY Fi nance and Administrative Service Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
1. Conduct public hearing considering the assessment of the public improvements.
2. Adopt resolution adopting assessments for this project.
.Lehigh and Trunk 95 Road Improvements $6,190.90
STAFF RECOMMENDATION
Hold the public hearing and adopt the resolution as presented.
BUDGET IMPLICATION $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
None
SUPPORTING DOCUMENTS
® MEMO /LETTER:
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
ADMINISTRATORS COMMENTS
C Date
COUNCIL ACTION TAKEN: WA ❑ DENIED ❑ OTHER
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qqqk CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Jennifer M. Levitt, P.E., City Engineer
Brenda Peper, Financial Analyst
Date: September 29, 2010
Re: Lehigh Road and TH95 Project:
Hold a Public Hearing
Background:
This area had been a concern to area residents and the City for a number of years.
Specifically, the Lehigh and Trunk Highway 95 intersection had been a safety concern for
some time with the skewed angle. An analysis of the MnDOT crash data of accidents occurring
in close proximity to the intersection revealed nine accidents took place between 2002 and
2005. In each of these accidents, roadway design appeared to be a contributing factor.
According to the crash report, all of these accidents occurred within 1/4 —mile of the
intersection, and the crashes were all sideswipes, rear -end collisions, and vehicles running off
the road to avoid slowing or stopping vehicles preparing to turn.
In addition to the safety concerns, there was also poor drainage north of the intersection.
Residents had made numerous complaints regarding the drainage in this area. Each spring a
large section of Lehigh Road had water standing on it and many areas experienced washouts.
These washouts have had temporary measures utilized each year to stabilize the road until an
ultimate solution could be implemented. The ultimate solution was to create a ditch section
along Lehigh Road to contain the water and add additional culverts to control drainage to
existing drainage and utility easements.
A History of City Actions on this project is as follows:
The City Council authorized staff to submit an application to the MnDOT's 2008 Municipal
Agreement Program on October 4, 2006 for the TH 95 and Lehigh Road improvements. Then
on February 27, 2007, the City was notified that $135,041 had been offered for the
improvement project. Council then authorized acceptance of the FY2008 Municipal
Agreement Program Funding on March 21, 2007. In September 2007, WSB was selected to
provide the engineering design services for the project. The City continued to negotiate for
additional funds for the project due to additional requirements placed on the design of the
bypass lane, turn lane and road re- alignment. Then on February 8, 2008, the City was notified
that additional funds valued at $210,000 could be utilized for a reduced scope to eliminate the
bypass lane and keep the turn lane and Lehigh re- alignment. Council approved the feasibility
report on April 16, 2008 and called for a Public Improvement Hearing to be held on May 21,
2008.
Public Hearing to Order the Project
At the May 21, 2008 Public Hearing the City Council ordered the improvements to Lehigh
Road and TH 95 intersection (Schedule A in the feasibility report) and a portion of the drainage
improvements (Schedule D in the feasibility report) with a 4 -0 (Sandy Shiely was absent) vote.
At the Public Hearing numerous project scope options were discussed. One option had to
been to reconstruct Lehigh Road for just over a quarter of a mile. Please see the enclosed
figure 'Trunk Highway 95 (Manning Avenue) at Lehigh Road" showing the project scope for the
reconstruction option of Lehigh with the improvements on TH 95. Figure No. 4 shows the
corresponding properties that would have been assessed that option. This option was not
selected but provides the frame work for how the assessment amount was determined.
The project which was selected and ordered was to construct only the TH 95 and Lehigh
realignment portion and not do anything else on Lehigh Road. Please see sheet 2 of 50 which
shows the scope of the project ordered. This would mean the City would be able to utilize the
Cooperative Agreement money from the MnDOT and would have less assessments related to
the project. The funding for the project would include the $210,000 in Cooperative Agreement
Dollars, assessments, Stormwater Utility and State Aid funds.
In the discussions at the Public Hearing, Council indicated they did not want to assess the two
parcels for stormwater related activities. Council proposed a cap of $5,513.00($3,095.45
streets and $2,418.00 storm) for parcels 44.0001 and 44.0007 for an equitable road
assessment even though the more extensive Lehigh Road improvement was not ordered.
Please see the preliminary assessment roll from the feasibility report. Council further directed
that the stormwater drainage assessment not be assessed so an assessment of $3,095.45 is
proposed.
The benefit appraisal dated 12/3112007 on the two parcels being assessed were $10,000 for
property 25.027.21.44.0001 and $8,000 for property 25.3027.21.44.0007.
Following is a recap of the constructions costs incurred:
Estimated final Assessed % MnDOT MSA State Storm Water MSA Fund
cost Amount Assessed Funding Aid utility Balance
Contractor and other costs $ 420,121 $ 6,191 1.5% 210,000 $ 110,449 $ 37,505 $ 55,976
ROW /Easement 11,606 0.0% $ 11,606 -
431,727 6,191 1.4% 210 122,055 37,505 55.976
Parcels Assessed 2
Assessment Amount Per parcel 3,095.45
The project was substantially completed in October of 2009.
Recommendation:
It is recommended the Council conduct the public hearing and consider the adoption of the
assessment roll for the Lehigh Road and TH 95 Project.
RESOLUTION NO. 10-
RESOLUTION ADOPTING ASSESSMENTS FOR THE LEHIGH AND TRUNK 95
ROADIMPROVEMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the Council
has met and heard and passed upon all objections to the proposed assessment of the
Lehigh and Trunk 95 Road Improvements.
NOW THEREFORE BE IT RESOLVED, the City Council of Cottage Grove,
County of Washington, State of Minnesota, as follows:
Such proposed assessment, in the amount of $6,190.90, a copy of which is
attached hereto and made a part hereof, is hereby accepted and shall constitute
the special assessment against the lands named therein, and each tract of land
therein included is hereby found to benefit by the proposed improvement in the
amount of the assessment levied against it.
Such assessment shall be payable in equal annual installments extending over a
period of 15 years, at an interest rate of 7 %, the first of the installments to be
payable on or before the first Monday in January, 2011, and shall bear interest
on the entire assessment from the date of this resolution until December 31,
2011. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
The owner, of any property so assessed may, at any time prior to certification of
the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer,
except no interest shall be charged if the entire assessment or on any amount
$500 or greater is paid within 30 days from the adoption of this resolution; and
she /he may, at any time thereafter, pay to the City Treasurer the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the
year in which payment is made. Such payment must be made before November
15 or interest will be charged through December 31 of the next succeeding year.
4. The Director of Finance shall transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other
municipal taxes.
Passed this 6th day of October 2010.
Myron Bailey, Mayor
Attest:
Caron Stransky, City Clerk
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r Trunk Highway 95 (Manning Avenue) at Lehigh Road
City of Cottage Grove, Minnesota
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701 Xenia Avenue South, Suite 300
WSA6 Minneapolis, MN 55416
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INFRASTRUCTURE ENGINEERING PLANNING CONSTRUCTION
Assessment Map ...... ...
Tranc Highway 95- Lehigh Road South Figure Number
Street & Utility Improvements
and Appurtenant Work 4
Cottage Grove, Minnesota
Owner
Parcel ID
25.027.21.
XX XXXX
Unit
Streets Storm Total
Drainage
$3,095.45 $2,418.18
!Unit 13 !Unit
Christine Gust & Diana Erickson
41.0002
i 1
$3,095.45
$2,418.18
$5,513.63
Craig & Susan Weise
1
$3,095.45
$2,418.18
$5,513.63
Terrence & Debra Matula
_41.0003
41.0004
1
$3,095.45
$2,4 18.18
51
$5,513.63
& Susan Berge
—
41.0005
—
1 1
$3,095.45
—
$2,418.18
$5,513.63
_W ayne
U5 Bank Nation Association Trs
& Dawn Shoen Trs
41.0006
1
$3,095.45
$2,418.18
$5,513.63
Michael & Danyll Mills
41.0009_
_ 1
$3,095.45 _
_ $2,418.18
$5,513.63
Ernest & Judith Kunshier
41.0010
1 1
$3,095.45
$2,418.18
$5,513.63
Noah & Catherine Bla
41.0011
1
$3,095.45
$2,41818
$5,513.63
Charles & Darlene l anners
42.0001
1
$3,095.45
$2,418.18
$5,513.63
Cathy & Gregory Conrad
_
42.0002
1
$3,095.45
$2,418.18
$5,513.63
Richa D Tims Eta]
42.0003
1
$3,095.45
$2,418.18
$5,513.63 _
hero & Ch Snu�cgerud
42.0004
_ 1_
$3,095.45 _
$2,41818
$ 3155 63
William Koskie & Diane Griffith
42.0005
1
$2,418.18
$5,513.63
Robert & Donna Joh_ nson
42.0006
_
1
_ __$3,095.45
$3,095.4
$2,418.18
$5,51163
J ohn Perkins
42.0007
_i
$3,095.45
j $2,418.18
$5,513.63
David &Cynthia Heggen
43 .0002
2
$6,190.90
$4,836.36
$11,027.26
_
43.0003
_
William III & Gloria Royce
43.0004
1
$3,095.45
- -- ,418.18
$5,513.63
Jose h & Bev_ Piermantier
1
$3,095.45
$2,41818_
$5,513.63
_
Dennis & Maryann Galloway
_4
44.0001
2
$6,190.90
$4,836.36
( $11,02726
44.0002
44.0003
Trent & Melissa Bernatz
44.0007
1
$3,095.45
$2,418.18
$5,513.63
Total
22
$68,100.00
$53,200.00
Total $121,300
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