HomeMy WebLinkAbout2010-10-20 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 10/20/10
PREPARED BY: Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST:
Approve the recommendation to the service agreement cost increase of $9,180 for the auto
start digital control for the generators at Fire Stations 1 and 4.
STAFF RECOMMENDATION:
Council approve the service agreement cost increase of $9,180 for the auto start digital control
for the generators at Fire Stations 1 and 4.
ADVISORY COMMISSION ACTION:
DATE
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
F PARKS AND RECREATION
❑ HUMAN SERVICES/RIGHTS
F ECONOMIC DEV. AUTHORITY
El
REVIEWED
APPROVED
DENIED
1:1
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❑
El
❑
❑
❑
❑
❑
F
❑
❑
F
SUPPORTING DOCUMENTS:
❑ MEMO/LETTER: Jennifer Levitt, October 13, 2010, Bob Byerly, October 7, 2010 and Allan
Larson, September 29, 2010.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
Z OTHER: Collins- Generator Bid.
ADMINISTRATORS COMMENTS:
ALbo
City Administrator Date
COUNCIL ACTION TAKEN: E/APPROVED F DENIED ❑ OTHER
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Jennifer M. Levitt, P.E., City Engineer
Date: October 13, 2010
Re: Fire Stations 1 & 4 Generator Upgrades
BackgroundlDiscussion:
The contractor, Collins Electric, has been working on the generator upgrades at Fire Station 1 & 4. To
date it has gone well with no additional costs. In the original proposal the request was made for an add
alternate for auto start of the generators. The City accepted Collins Electric's quote for the alternate at
$1400. Please see attached council item and request letter. After further investigation, Collins Electric
cannot do a simple wiring change as originally thought to make the generators auto start. The new
proposal for the work is $10,580 total add alternate, this is a $9,180 increase in the contract. The
additional work would allow the generators to auto start in a power failure and would be able to send a
signal to our alarm company if a failure occurs during routine testing of start up. It should be noted
Collins would still have been the low quote for the work even with the increased auto start cost.
Also attached is a memo from Fire Chief Bob Byerly outlining the importance of the request.
Recommendation:
It is recommended that Council approve the service agreement cost increase of $9,180 for the auto start
digital control for the generators at Fire Stations 1 and 4.
City of
Cotta Grove
® Minnesota
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Bob Byerly, Fire Chief
Date: 10/7/10
Subject: 2010 Fire Station Generator Upgrades- Stations 1 and 4
• ►1 •
During 2011/2012 budget meetings, and after an OSHA inspection of the City's fire stations, a
safety need was identified regarding the generators at station 1 and 4 with running cords to the
generators during storms when the stations lost power and personnel arrived at the station.
The Mayor and Council approved the generator work at the 8/11/2010 Council meeting which
was to include an add alternate with automatic power transfer switches and starting of the
generators to supply continuous electricity to the stations during a power outage.
When the bid was awarded the City Engineer was not sure that due to the age of the
generators they would be capable of handling the automatic start features. When the upgrades
were being made it was found that there would be added costs to get specific parts to make
the automatic start functional which would incur higher costs for the project. The underground
wiring and re- wiring in the buildings has been completed and the generators will now power
the entire buildings at stations 1 and 4.
Fire Command staff agree that this is an extremely important feature (automatic starting) and
due to the safety aspect of going out during a storm to turn the generator on, this would be
hazardous to personnel. If the generators do not start when the main power goes out, power to
the vehicles and auxiliary equipment would drain batteries and may lead to vehicles or
equipment not starting. Garage doors will not open except manually and air pressure to
vehicles would also be drained which would delay response times.
RECOMMENDATION
It is recommended to add the alternative automatic start feature for $9,180.00.
(M CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Allan Larson
Date: 7129/10
Subject: 2010 Fire Station 1 & 4 Generator Upgrades -- Quotes
BACKGROUND / DISCUSSION:
Quotes were opened for the project stated above on July 22, 2010. Transmitted herewith is a
copy of the quotes for your information and file. Copies will also be distributed to each Quoter.
This project consisted of a base quote to upgraded the generator at Fire Station 1 & 4 from a
60 amp service to a 200 amp with a manual transfer switch and disconnect; an add alternate
would upgrade to a Auto start system. This work is a non - budget item, but is a safety issue
identified by OSHA.
There were a total of 4 quotes. The following summarizes the results of the quotes received:
The low quote on this project is Collins Electrical at $ 18,710.00
•iWlt_ • r • IN
It is recommended to award the project to the lowest accepted quote, supplied by Collins
Electrical at $ 18,710.00
Collins Electrical
ReadyWatt____J
LPD Electric, Inc.
Peoples Electric
Base Quote
$ 17,310.00
$ 24,703.10
$ 28,300.00
$ 27,280.00
Add Alternate
$ 1,400.00
N/A
$ 9,000.00
$ 11,000.00
Total
$ 18,710.00
$ 24,703.10
$ 37,300.00
$ 38,280.00
The low quote on this project is Collins Electrical at $ 18,710.00
•iWlt_ • r • IN
It is recommended to award the project to the lowest accepted quote, supplied by Collins
Electrical at $ 18,710.00