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HomeMy WebLinkAbout2010-10-20 PACKET 04.J.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 10/20/10 Public Works ORIGINATING DEPARTMENT Les Burshten DEPARTMENT HEAD COUNCIL ACTION REQUEST Consider authorizing staff to implement the proposed warming house schedule for 2011 which includes operating six sites with varying days /hours of operation. STAFF RECOMMENDATION Authorizing staff to implement the proposed warming house schedule for 2011 which includes operating six sites with varying days /hours of operation. BUDGET IMPLICATION BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED • PLANNING ❑ ❑ • PUBLIC SAFETY ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ® PARKS AND RECREATION 10/13/10 ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: DENIED El C: \Documents and Settings \nbelscamper.CITYHALL \Local Settings \Temporary Internet Files \Content.Outlook \7M8RJGDE \City Council Action Form - Warming Houses 2011.doc CITY OF COTTAGE GROVE MINNESOTA TO: Honorable Mayor and City Council FROM: Zac Dockter, Parks and Recreation Manager DATE: October 11, 2010 RE: Proposed Change in Warming House Sites and Hours for 2011 There have been several changes to the Warming House sites and hours over the last 10 years for various reasons: new locations, budget increases /decreases, attendance trends, school re- lease times, and curfew laws. During the 2009 -2010 skating season, the following sites were staffed: Hamlet, Highlands, Peter Thompson, and Woodridge. Due to decreases in the Recreation Department budget; the Hearth - side and Pinetree Valley sites were closed. Although the rinks were maintained by Public Works, the buildings were not open for public use. Additional unstaffed rinks were maintained: Armstrong, Old Cottage Grove, Hemingway, and Ideal. In total, there were 10 sites with one or more rinks during the 2009 -2010 season. The chart below shows past weekday and weekend hours along with which sites were staffed: Year We ekday Hours Weekend Hours Staffed Sites - ry G .t �iJ LC .l:� r ,., ti J} -i:�( 00-7 : {,��i )rn Intl , Armstrong, Hamlet, - dearth Stone, 200 3:30- e:00Prn I 7:00um, Highlands, Old Cottage Grove, Pinetree `-Valley, ',Aloodridge n " , e thsloU iGa. ,. Crfi .:vJ ° >m rn . .. u „ _ G Uru .,.t.:ec 00- 8:00Pm Ham let, Hearthstone, Highlands, 2003 -2004 4:00- 9 :00gm . ome sites 2:00- 8:00prrl Pinetree Valley, Nloodridge 2005 -2006 4:00..9 OODM l 0(3-8:00em Hamlet, Hearthstone, Highlands, Peter Thompson, Pinetree Vei,ey, Woodridge 2007 -2008 4 +00500prn ,0'dU- 9:00pri i'sinlef Heap stone Highlands, Peter T hompson. P ii7etrd e Vral ey, Woodridge 2009_2 € = =10 4:00- 9:00pni p,¢oon- 3:00 pm Hamlet, Haghlands, Poter Thompson, Woodridge 2011 Warming House Memo October 2, 2010 Page 2 of 2 The Recreation Department did receive negative feedback with the closure of Pinetree Valley and Hearthside park sites in 2009/2010. Most concerns seemed to stem from residents in the neighborhoods associated with each park. The money allotted out of part -time temporary personnel services budget for the Warming House is $10,500 or 164 hours of labor in 2011. Staff is providing an alternative to allocating the 164 labor hours to include opening the Hearthside and Pinetree Valley park sites. Many cities have gone to a similar format of varying schedules. To accommodate the majority of neighborhoods in the city, six sites in the city would be open a minimum of three week nights and one weekend day. Historically, Friday and Sunday have been the busiest days for warming houses so it is proposed to keep all sites open on these days. The chart below depicts this alternative to the 2011 Warming House sites and hours of operation and has a net zero effect on the city budget. If these changes are recommended, residents will be notified via school newsletters, utility bills, Facebook, the City's website, signs at all locations, newspaper, etc. •.: • .. .: Authorize staff to implement the proposed warming house schedule for 2011 which includes operating six sites with varying days /hours of operation. Mon Tuees Wed Tours Fri Sat Sun Total Hrs ' ?$. 'C. ,._Y:✓CI} - '83 "'. ° i3: ^l `2- 8p 20 Hearthside 4 -8prr 4 -8pm 4 -8fan 12-8pm 20 H g`hY ands L- o „>" i' n d'.-ri " ' ?p :r,, `2- c e�',,7Fii t2 -`8 r . 6 _barn 4 -8pm 4 -8prn 4 -8pm 4 -8pm 12 -8pm 12 -8pm 35 Thompson o Valley Woodridge 5 -8pr. 5 -8pm 5 -8pm 12 -8pm 12 -8pm 25 I 1 62 If these changes are recommended, residents will be notified via school newsletters, utility bills, Facebook, the City's website, signs at all locations, newspaper, etc. •.: • .. .: Authorize staff to implement the proposed warming house schedule for 2011 which includes operating six sites with varying days /hours of operation.