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Home My WebLink About2010-11-17 PACKET 03.A.• a • Mayor Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Persons were warned to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council Member Jen Peterson and Council Member Justin Olsen. The following were absent: Council Member Pat Rice. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. Mayor Bailey read aloud a prepared statement regarding the ongoing 3M incinerator issue: Cottage Grove City Council July 21, 2010 Regular Meeting that all individuals desirous of asking questions have an opportunity to do so, we will be following the process within which we are asking for submittals of written questions, the answers to which he will direct to the appropriate person on the panel to provide a response. Our intent of this process is to provide the community an opportunity to receive all of the facts that is related to this topic from the experts in the field. if you are unable to attend this meeting or if you wish to suggest a question in advance of the meeting, we will be providing a link on our Face book page for that purpose, or of course you are invited to email him or any member of the Council or to send a letter to him at City Hall and he will bring those questions to the community meeting for a response. Council Member Peterson asked whether the August 4, 2010 meeting will replace the regular City Council meeting. Mayor Bailey stated that it will be a Special City Council meeting. Mike Sanford, Human Resources Manager for the 3M- Cottage Grove site, stated that since the first of the year, 3M has hired 34 full -time production positions, which average about $20.00 per hour in wages with full benefits. Of the 716 employees, about 117 reside in Cottage Grove. The estimated payroll for just the Cottage Grove residents is in excess of $7 million per year. Mr. Sanford commented that one of the reasons he was speaking tonight was due to some of the comments he heard the last time he was in attendance. He stated that in the last 10 years, 3M and the 3M Foundation, have given in excess of $1.65 million in cash to a variety of organizations in Cottage Grove and South Washington County to benefit the citizens. That figure does not include the Bush McKnight or Ordway Foundation, or gifts such as computers and other equipment. In closing, Mr. Sanford stated that 3M is a vital part of the community and to imply otherwise would not be based on facts. Dave Monsour, Union Representative for 3M- Cottage Grove employees, commented on the jobs at the Cottage Grove plant and requested that the City support 3M's efforts to amend their permit so they can do what they need to do to continue to operate in a safe and efficient manner. Br enda Shelby Jocelyn a uth Cottage Grove stated she wo rks 3M- C ottage Grove facility in the Human Resources Department and stated she suppo trying what 3M is to •• Kathy Lewandoski, 9043 75 th Street South, Cottage Grove, commented that she has h eard th rea t s th at was g o i ng t o move ou o - St ate .r • s - • •' - to build a new Public Safety/City Hall complex. She encouraged citizens to voice their opinions on the following email addresses: 3mtoxicwatera nd air(gg mail. com or MUMM Cottage Grove City Council July 21, 2010 Regular Meeting 13 • a ll a " - .! - • The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on July 21, 2010, at the Cottage Grove City Hall located at 7516 80th Street South. Mayor Bailey called the meeting to order at 7:57 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey led the audience, staff and Council Members in the pledge of allegiance to the flag of the United States of America. I The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council Member Jen Peterson, and Council Member Justin Olsen. The following were absent: Council Member Pat Rice Also present were: Ryan R. Schroeder, City Administrator; Caron M. Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 4-0. a ' • Public Safety Director Woolery gave a presentation • the Night to Unite event which will take place throughout the City • Cottage Grove • August 3, 2010, followed by covering the crime rates in Cottage Grove. Mwelea'samialalm Council Member Olsen pulled item Q, and encouraged the Council to approv'; the appointment of Brian Treber to the Planning Commission. Cottage Grove City Council July 21, 2010 Regular Meeting Council Member Grossklaus pulled items H and L to accept the donations of $2,500 from 3M- Cottage Grove for sponsorship toward the 2010 Cottage Grove Strawberry Fest; and $550 from various contributors for the 17 Annual Youth Safety Camp. Council Member Peterson pulled items E and N to accept the donation of $1,000 from Donna Moldrem and the family of David Flynn to be used toward the installation of a park bench near the playground at Lamar Park and she recommended the appointment of Linda Lundstrom and Richard Johnson to the Human Services /Human Rights Commission, announcing that the Commission has two (2) vacant youth seats. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCI MEMBER PETERSON, • A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. ENVIRONMENT COMMISSION MEETING OF MAY 12, 2010. B. APPROVE CHANGE ORDER NO. 4 FOR THE HAMLET POND EXPANSION PHASE 3 IMPROVEMENT PROJECT. C. APPROVE THE PURCHASE OF THREE (3) VEHICLES FROM NELSON AUTO CENTER TOTALING $85,979.71 FOR THE PUBLIC WORKS DEPARTMENT. Sam a 0 am Ail "# • • • f•; . # • . • ADOPT ' RESOLUTION NO. 2010-099, A RESOLUTION ORDERING THE ABATEMENT O r VIOLATIONS AT # i s INSKIP TRAIL SOUTH, COTTAGE GROVE, WITH THE COSTS TO BE BORNE BY THE P20PERTY OWNER. G. ADOPT RESOLUTION NO. 2010-100, A RESOLUTION ORDERING TRE ABATEMENT OF NUISANCE VIOLATIONS AT 7311 BURR OAK AVENUE SOUTH, COTTAGE GROVE, WITH THE COSTS TO BE BORNE BY THE PROPERTY OWNERS. Cottage Grove City Council July 21, 2010 Regular Meeting RECEIPT THE FINANCIAL REPORTS GIVING BUDGET TO ACTUAL ANALYSIS FOR THE GENERAL FUND, SPECIAL REVENUE AND ENTERPRISE FUNDS FOR THE SIX (6) MONTH PERIOD ENDING JUNE 30, 2010, WITH COMPARISON DATA FOR THE SAME PERIOD N 2009. COMMISSION 2010 STRATEGIC PLAN. K. ADOPT RESOLUTION NO. 2010 -102 A RESOLUTION ACCEPTING GRANT FUNDING IN THE AMOUNT OF $1,140.00 FROM THE MINNESOTA INSTITUTE OF PUBLIC HEALTH TO THE POLICE DIVISION TO ASSIST WITH ALCOHOL COMPLIANCE CHECKS AND AUTHORIZE THE POLICE DIVISION OF THE DEPARTMENT OF >At• i' rile C�l� ri7:Z�7 7_ \i•�r_[t7:i �1TA1:41 tM L. ADOPT RESOLUTION NO. 2010 -103 A RESOLUTION ACCEPTING THE DONATION OF $550.00 FROM BORST CONSTRUCTION, INC. ($50.00); COTTAGE GROVE ESTATES ($100.00); J.D. BOBCAT SERVICE, INC. ($50.00); JOHN S. GERMO ($50.00); AND WERNER ELECTRIC VENTURES ($300.00). Val 10, 1 0 0 4 =01 I Ili I Is] IiI 0I 1 WAffil I ma L IN1/ •► SECTI 0. PASS ORDINANCE NO. 880, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING TITLE 10, CHAPTER 3, - ' OVER VIEW SUB ORDINANCE OF •D Cottage Grove City Council July 21, 2010 Regular Meeting P. ADOPT ' RESOLUTION NO. 2010-106, A RESOLUTION GRANTING A VARIANCE TO ALLOW A PORCH ADDITION TO BE CONSTRUCTED 25 FEET F PROP ERTY S OUTH , REAR YARD SETBACK IS 35 FEET AT 6592 HADLEY AVENUE • ` ♦.r.� .rte• � �. t � � � � . . 04 1011104 WWII 5 11111 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response to Mr. Dennis Plan Regarding 2008 Pavement Management Project Mayor Bailey acknowledged receipt of the response prepared by Public Works Director Burshten to Dennis Plan, 8027 77 Street South, Cottage Grove, regarding the 2008 Pavement Management Project. No action taken. 6. PUBLIC HEARINGS A. Consider Approval Application of Daniel and Kristin Matthews, 7729 Jeffery Avenue South, Cottage Grove Community Development Director Blin stated that this is before you to expedite the review process. The Planning Commission reviewed the variance application at their June 28, 2010 meeting and recommends approval of the variance to allow a 19.5 foot high detached accessory structure at 7729 Jeffery Avenue South, Cottage Grove. He stated that in May 2010, the applicant received a building permit to construct a detached accessory structure with an 18 -foot height. During the course of a framing inspection, a Building Inspector identified that the structure was framed in at 19.2 feet. Based on the extent of construction and the tasks and engineering required to re -frame the structure to the appropriate height, the applicant applied for the requested variance. Cottage Grove City Council July 21, 2010 Regular Meeting 17 those concerns. Community Development Director Blin stated that it is recommended that the Council approve the variance application. The primary basis for the recommendation was that the grade of the lot slopes down significantly in the rear and the height is much less than it might be, so a higher garage at this point would not have a negative effect on the surrounding property owners. Daniel Matthews, 7729 Jeffery Avenue South, Cottage Grove, the applicant, stated that he has no problem planting a tree on the side of the garage. He stated that the reason he wants the stairway on the side is because it is lower to the ground on that side. He asked if anybody on the Council had any questions. Mayor Bailey opened the public hearing to receive comments and/or objections from the public. There being none, Mayor Bailey closed the public hearing. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO, 2010-107, A RESOLUTION GRANTING A VARIANCE TO THE 18-FOOT MAXIMUM HEIGHT FOR ACCESSORY STRUCTURES TO ALLOW A 19.5 FOOT HIGH GARAGE AT 7729 JEFFERY AVENUE SOUTH. MOTION CARRIED. 4-0. B. Consider Conditional Use Permit Application of Danner, Inc. A representative of Danner, Inc., was in attendance and elected not to speak on the application due to the fact that Mr. Blin explained it pretty well. Cottage Grove City Council July 21, 2010 Regular Meeting 18 Mayor Bailey opened the public hearing for comments or objections. There being none, Mayor Bailey closed the public hearing. W W • I I Lei C. Consider Vacation and Discontinuance of a Utility and Drainage Easement in the Pinecliff 3 rd Addition Community Development Director Blin stated a public hearing was scheduled for tonight anticipating that the final plat would also be on the agenda for Pinecliff 3 rd Addition, however, the plat has been delayed. Therefore, it is recommending that the vacation also be continued until the final plat is before the Council. Mayor Bailey opened the public hearing for comments or objects. There being none, Mayor Bailey closed the public hearing. • W 7. BID AWARDS — Nong 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. • 1 ineliff-guo Council Member Peterson announced that the next meeting of the 8eyond the Yellow Ribbon network, is on August 31, 2010 at the National Guard Armory, from 6:00 p.m. to 8:00 p.m. All members of the community are invited to attend. Council Member Peterson extended sympathies from the City and City Council to the family from Cottage Grove who lost their lives in the line of duty. low Cottage Grove City Council July 21, 201 Regular Meeting serving in Afghanistan and are very happy to have him return. Public Safety Director Woolery stated that Pat Nickle is back home with his family and he will go through a brief orientation process to make sure he understands what we are doing today because he has been gone for awhile. Mayor Bailey stated that the City now has an off -leashed dog park that is coming soon and is located at 9475 Glendenning Road or behind the Fire Station in the Industrial Park. It is to exercise and socialization of your dogs, it consists of 14 acres with a pond and is being developed as we speak and it is being funded by the users of the park. The WAG Farm Dog Park Association needs help to get this park open. mnn�: MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER OLSEN TO APPROVE PAYMENT OF CHECK NUMBERS 168041 THROUGH 168215 IN THE AMOUNT OF $547,870.07. CHECK NUMBERS 168041 THROUGH 168069 IN THE AMOUNT OF $107,174.63 WERE ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 4-0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. WINE �*: �n 41 �MMSIOIMSJ MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO ADJOURN THE REGULAR MEETING AT 7:56 P.M. MOTION CARRIED. 4-0. Submitted by, Caron M. Stransky City Clerk