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Home My WebLink About2010-11-17 PACKET 04.G.COUNCIL ACTION REQUEST: Return the $25,000 donation made by Cottage Grove Athletic Association on February 3, 201 pursuant to the request of the CGAA Board of Directors. 1 6 1 11 FT I a a V ff- 011 AT 1 1 f: I '' �* Adopt a resolution authorizing a return of the $25,000 donation to the CGAA. BUDGET IMPLICATION: BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION: DATE REVIEWED APPROVED DENIED F PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES/RIGHTS ❑ ❑ ❑ F ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ 011 waerlhA I I _0 [49 9191611J LTA IN MIN A 1 City Administrator Date COUNCIL ACTION TAKEN: reAPPROVED F1 DENIED [:1 OTHER H:\Council iterns\City Council Action Form,doc City of Cottage Grove Finance Department TO: Honorable Mayor and City Council Ryan Schroeder, City Administrator FROM: Robin Roland, Finance Director�1 i DATE: November 10, 2010 SUBJECT: Consider adopting a resolution refunding a $25,000 donation previously accepted from the Cottage Grove Athletic Association Introduction The Cottage Grove Athletic Association (CGAA) has submitted a request that the City return a $25,000 donation which was made to the City in February 2010 as the donation was not approved by the Executive Board of the organization. Discussion Brad Bacon, President of the CGAA Board of Directors has submitted a letter to the City requesting the return of $25,000 in funds which were donated by the "Grove Soccer Division" of the CGAA. Mr. Bacon acknowledges in his letter that the funds were never approved for donation by the Main Board of the organization. A copy of the minutes of the June13, 2010 CGAA Board meeting are also attached with Mr. Bacon's letter. I ZTT-A7 r 17=—� V-1 T4 Tort Adopt the attached resolution authorizing staff to return the $25,000 donation made by the CGAA which was accepted by Resolution number 2010-09 on February 3, 201 V RESOLUTION RETURNING A DONATION BY THE COTTAGE GROV ATHLETIC ASSOCIATION RECREATIONAL SOCCER DIVISION IN TH AMOUNT • $25,000.00 1 WHEREAS, the Cottage Grove Athletic Association Recreational Soccer Division made a donation in the amount of $25,000.00 to the City of Cottage Grove Parks Department for restoration of the soccer fields at Kingston Park and; WHEREAS, the City of Cottage Grove Parks Department accepted this donation on February 3, 2010 on Resolution 2010-009, and; WHEREAS, the Cottage Grove Athletic Association Board of Directors has indicated that the donation was made without the appropriate approvals of that Board of Directors and has requested return of the funds to the organization. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the City of Cottage Grove authorizes return of a donation in the amount of $25,000.00 to the Cottage Grove Athletic Association. Passed this 17 day of November, 2010. Myron Bailey, Mayor Attest: Cottage Grove, MN 55016 651-459-9278 The Cottage Grove Athletic Association Rs".ii] If additional information is required, please contact me at 612-363-6085. Sincerely, Brad Bacon bbacon@parsonscorp.com 612-363-6085 CM'TAGE Gjk'O'Y'E ATALYf 1U�ASY4A Monthly Board Minutes June 13, 2010 0 6oard members Roll: Flack, Peffen, Keeling, Tanner, Verna Witzany (softba Others Roll: Jim Hoverson soccer, Britt Morries. Excused members: Gorres, Voerster, Palodichuk, DeVann, Opening comments: Tanner — no response from the IRS regarding the penalty on the last late filed return. We havio an extension on our current return until August 20 10. Flack called on Perren for the current gambling report. Flack provided and agenda to eacil member. The estimated gambling expense report for June 2010 is as follows Site totals 21,650.00 8,650.00 Office expense 924.95 31,224.65 the amount of $31,224.65 for the mouth of June 2010. 9328 M-M if 1 111 . 1 . N 11111-z�� AMSBG Fr es River Oaks Rent $1,750.00 $2,500.00 $1,750.00 Payroll 8,500.00 1,500.00 1,000.00 Supplies & Equipment 2,000.00 500.00 400.00 Other 1,000.00 500.00 250.00 State tax 2,500.00 Combined tax 6,000.00 City tax 150.00 Regulatory fee 250.00 Site totals 21,650.00 8,650.00 Office expense 924.95 31,224.65 the amount of $31,224.65 for the mouth of June 2010. 9328 M-M if 1 111 . 1 . N 11111-z�� Pull tab prizes 85,112.00 Net pull tab receipts 17,663.00 Allowable expenses 13,256,43 State tax paid 8.5 % 8,121.92 Net profit (3,715.35) Lawful purpose expenses 1,147.16 MSP: Perren, Cuttell: Motion made to pay the Minnesota tax as shown on the schcdul'�p G-1 in the amount of $5,344-31. TU - - i mabe to appraTe pTiMENY 7TWM-M amount of $685.88 - to the Youth Service Bureau. FVISP: Perren, Flack - Motion to approve payment of not more than $60.00 to QWest in payment of the CGAA phone bill. Perren comments: The golf course is now open for pull tabs. Sales at Motor Sports has slowed a bit. Sales at Franke's are holding their own. We have one more month on the combined receipts tax - and then we should actually turn a profit. 0 . . The secretary reported he had received no correspondence or demands from the Internal Revenue Service (IRS). Regarding the late filed return, a letter requesting abatement of any penalty and or interest on the return be abated due to the facts contained in the letter. The letter has been received • the IRS but as • today, no action has taken place and no information has been sent on to the CGAA. LASP: Perren, Tanner - motion to have President Bacon draft a letter to the City of Cottap Grove riquesting the return of the check from Grove Soccer - or the amount of - W,00 0 - to the Cottage Grove Athletic Association. New Business Flack said the secretary should. be prepared to mail certified letters to Schoenberger and Annette, if it becomes necessary, asking where the funds in question are located. Clarifying information will become part of the minutes when that information is made available. I Ttiere is 37TY a baseball division. i7li VTSTT-�Nlrn - sm're"t 0 TV 1 rc; M making much use of it in the registration process next year. The Saturdays at Park is still av?.ilable. IIIIIIIIIIIIII1@111111111pIIIII III! III 11111111111!1111111111 Me• Comment-Those divisions that have not turned in their financials, should do so as soon as possible. They are to go to Kim. Q)occer - Keeling There is a lot of rescheduling taking place at this time. Much • this was caused by the weather. The summer schedule is being worked on now. Soccer is working on a plan that will [provide some sort of scholarships. W is Me new soccer MET= OM7101 - -�L I I W. Soccer will try very hard to coordinate the fall schedule with the football division. It was pointed out the fall soccer program will really start on or about August I' Closing comment - There should be no reason for not having some person representing e division at the monthly COAA meetings. 1 M: Flack - motion to adjourn. It was 8:45 pm. The next CGAA monthly meeting is set for July Il 2010 at the YSB - 7 pm. 1 The annual meeting is set for August 28,2010, at 9:30 am at the YSW. This is a Saturday and all dons should be represented. Respectfully submitted, Dick Tanner Secretary N