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Home My WebLink About2011-01-05 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 01/05/2011 PREPARED BY Engineering ORIGINATING DEPARTMENT Jennifer Levitt STAFF AUTHOR COUNCIL ACTION REQUEST Consider adoption of a resolution approving final payment in the amount of $115,437.37 to Valley Paving, Inc. for 2009 Final Street Construction, STAFF RECOMMENDATION Adopt resolution and final payment. The contractor, Valley Paving, Inc. in accordance with the contract plans and specifications, has satisfactorily completed the work. ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV, AUTHORITY El SUPPORTING DOCUMENTS DATE REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO /LETTER: Jeffrey P. Toutant, December 17, 2010 Z RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: Request for payment ADMINISTRATORS COMMENTS City A inistrator Date COUNCIL ACTION TAKEN: APPROVED ❑ DENIED FE • RESOLUTION NO. 2011- RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $115,437.37 TO VALLEY PAVING, INC. FOR 2009 FINAL STREET CONSTRUCTION WHEREAS, the City Engineer has certified that work has been satisfactorily completed, and WHEREAS, the total contract amount is $1,059,333.37 compared to the original contract amount of $1,068,906.50. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $115,437.37 be paid to Valley Paving, Inc., for 2009 Final Street Construction. Passed this 5th day of January, 2011. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk 2335 Highway 36 W St. Paul, MN 55113 Tel 651- 636 -4600 Fax 651- 636 -1311 www,bonestrw.com December 17, 2010 r Bonestroo Attn: Jennifer Levitt City of Cottage Grove 7516 80 Street S Cottage Grove, MN 55016 Subject: 2009 Final Street Construction Bonestroo File Number 48 -08278 City Project Number 08278 v u Request for Payment Number 4 and Final r _ro Dear Ms. Levitt, Enclosed please find Three (3) copies of the 4` and Final Request for Payment for the 2009 Final Street Construction Project. The Contractor for this project is Valley Paving, Inc. In addition to the Request for Payment the Contractor has submitted their IC -134 forms. PROJECT REVIEW This project consists of the construction of final streets in the Mississippi Dunes Addition Phase 2, Timber Ridge 6 Addition, and Silverwood Addition. The project began in the summer of 2009 and was substantially completed in the summer of 2009. Final punch list activities were completed in the fall of 2009. CONSTRUCTION COST OVERVIEW The following is a summary of the projected and final construction costs for the 2009 Final Street Construction Project. RM-7 -- TOTAL PART 1 — Mississippi Dunes Phase 2 TOTAL PART 2 — Timber Ridge 6 Addition TOTAL PART 3 — Silverwood Addition G��;31sJ Original Contract Final Construction Amount Amount $ 304,010.83 $ 312,303,10 $ 417,506,70 $ 401,766.54 $ 347,288.97 S 345,263.74 $ 1,068,906;50 $ 1,059,333,37 The Final Construction Amount for this project was $9,573.13 less than the Original Contract Amount. The quantity differences from the Original Contract Amount are summarized below. rota/ Part — Mississippi Dunes Phase 2— Due to an increase in the number of constructed" homes at the time of construction from the original anticipated quantity of homes the driveway apron quantity had a significant over run amounting to $7,504.26. There was also a large increase in the topsoil and restoration items due to the existing lots being left lower than anticipated. This included over runs in topsoil borrow of $5,695.90, sodding of $4,636.80, and seed and blanket of $4,831.20. These discrepancies when combined with other minor quantity differences resulted in a total over run of $8,292.27 for Part 1. Total Part 2—Timber Ridge e Addition — Part 2 had an under run of $15,840.16. This was due to an under run in bituminous non -wear course, and other minor quantity differences. TotaiPart3— SiiverwoodAdditioo— The total under run amount for Part 3 is $2,025.23 This was due to minor quantity differences. The Contractor, Valley Paving, Inc. has satisfactorily completed the Work in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $115,437.37 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions about this project or require further information please contact me 651 -746- 4046. Sincerely, BONESTROO ` J Jeffre P. Toutant Enclosures Cc: Mike Boex File FOR YOUR FILE Orr Bonestroo Owner: City of Cottage Grove, 7516 80th St. S., Cottage Grove MN 55016 Date: December 7 2010 For Period: 7/22/2009 to 12/7/2010 Request 4 AND FINAL Contractor: Valley Paving Inc., 8800 13th Ave. E., Shakopee MN 55379 CONTRACTOR'S REQUEST FOR PAYMENT 2009 FINAL STREET CONSTRUCTION BONESTROO FILE NO. 000048 - 08278 -0 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Recommended for Approval by: BONESTROO $ 1,068,906.50 4 AND FINAL $ 0.00 $ 0.00 $ 1,068 $ 1,059,333.37 $ 0.00 $ 1,059,333.37 $ 0.00 $ 1,059,333.37 $ 943,896.00 $ 0.00 $ 115,437.37 Approved by Owner: CITY OF COTTAGE GROVE Date: Recommended for Approval CITY OF COTTAGE GROVE Specified Contract Completion Date: 06fjngineer Date: k 2 � "Zcs (ib 4808278RE04FINAL. A.m 4808278RE04 FINAL xIsm Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 - MISSISSIPPI DUNES PHASE 2: 1 TRAFFIC CONTROL LS 1 716.76 1 $716.76 2 MOBILIZATION LS 1 4500.00 1 $4,500.00 3 SALVAGE AND REINSTALL MAILBOX ASSEMBLY EA 13 40.95 13 $532.35 4 TEMPORARY MAILBOXES EA 18 15.36 18 $276.48 5 RECLAIM BITUMINOUS PAVEMENT BY 15600 0.60 14502 $8,701.20 6 REMOVE BITUMINOUS PAVEMENT SY 180 6.00 184 $1,104.00 7 REMOVE CONCRETE PAVEMENT BY 60 15.00 64 $960.00 8 REMOVE AND REPLACE 6" CONCRETE SIDEWALK SF 300 5.70 31 $176.70 9 SAWING BITUMINOUS PAVEMENT LF 440 2.00 206 515 $1,030.00 10 SAWING CONCRETE PAVEMENT LF 100 3.26 118 $384.68 11 SUBGRADE PREPARATION SY 12300 0.54 12116 $6,542.64 12 HAUL EXCESS RECLAIM MATERIAL OFFSITE CY 810 6.00 1485 $8,910.00 13 AGGREGATE BASE, CLASS 5 TN 500 5.00 $0.00 14 B618 CONCRETE CURB AND GUTTER LF 6980 9.21 95 6974 $64,230.54 15 CONCRETE HYDRANT ACCESS PAD EA 7 102.90 7 $720.30 16 CONCRETE PEDESTRIAN CURB RAMP SF 410 4.61 466 $2,148.26 17 TRUNCATED DOME PANEL SF 60 35.32 80 $2,825.60 18 6" CONCRETE DRIVEWAY APRON SY 230 41.46 124 411 $17,040.06 19 TYPE LV NON - WEARING COURSE MIXTURE TN 1820 51.24 1623.62 $83,194.29 20 TYPE LV WEARING COURSE MIXTURE TN 1240 51.24 349.5 1165.2 $59,704,85 21 BITUMINOUS MATERIAL FOR TACK COAT GAL 610 2.72 200 $544.00 22 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR COURSE LF 2210 1.44 3565 $5,133.60 23 ADJUST VALVE BOX EA 6 190.45 6 $1,142.70 24 ADJUST CATCH BASIN CASTING EA 14 102.39 14 $1,433.46 25 ADJUST MANHOLE CASTING EA 23 370.02 24 $8,880.48 26 PROTECTION OF CATCH BASIN IN STREET EA 14 136.04 12 12 $1,632.48 27 EXTEND HYDRANT BARREL LF 1 550.00 $0.00 28 SALVAGE AND REINSTALL PERMANENT BARRICADE EA 2 51.19 $0.00 29 PERMANENT BARRICADE EA 1 296.92 1 $296.92 30 BOULEVARD STRIPPING HR 28 111.07 38 $4,220.66 31 BOULEVARD GRADING HR 28 89.32 22 $1,965.04 32 TOPSOIL BORROW CY 400 14.42 795 $11,463.90 33 SIGN PANELS, TYPE C, HIGH INTENSITY SF 25 27.65 25 $691.25 34 SODDING, LAWN TYPE SY 230 4.48 1265 $5,667.20 35 APPLICATION OF WATER FOR TURF ESTABLISHMENT MG 5 12.73 $0.00 36 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET, CATEGORY 1 BY 230 3.05 1814 $5,532.70 37 SKIDSTEER(BOBCAT) WITH OPERATOR HR 8 89.32 $0.00 38 STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR HR 8 127.41 $0.00 TOTAL PART 1 - MISSISSIPPI DUNES PHASE 2: $312,303.10 PART 2 - TIMBER RIDGE 6TH ADDITION: 39 TRAFFIC CONTROL LS 1 716.76 1 $716.76 40 MOBILIZATION LS 1 4500.00 1 $4,500.00 41 SALVAGE AND REINSTALL MAILBOX ASSEMBLY EA 11 40.95 11 $450.45 42 TEMPORARY MAILBOXES EA 47 15.36 49 $752.64 43 RECLAIM BITUMINOUS PAVEMENT SY 16700 0,63 15636 $9,850.68 44 REMOVE BITUMINOUS WEDGE SY 350 4.53 711 $3,220.83 45 REMOVE BITUMINOUS PAVEMENT SY 680 5.00 609 $3,045.00 46 REMOVE CONCRETE PAVEMENT BY 58 15,00 _. $0.00 47 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 40 23.82 41 $976,62 48 REMOVE AND REPLACE 6" CONCRETE SIDEWALK SF 420 5.70 1740 $9,918.00 49 TRANSPLANTTREE EA 1 409.56 1 $409.56 50 SAWING BITUMINOUS PAVEMENT LF 1370 1.75 942 $1,648.50 51 SUBGRADE PREPARATION SY 14650 0.45 13071 $5,881.95 52 HAUL EXCESS RECLAIM MATERIAL OFFSITE CY 920 7.00 981 $6,867.00 53 AGGREGATE BASE, CLASS 5 TN 500 0.01 $0.00 54 8618 CONCRETE CURB AND GUTTER LF 8050 9.21 117 8066 $74,287.86 55 CONCRETE HYDRANT ACCESS PAD EA 13 102.90 13 $1,337.70 56 CONCRETE PEDESTRIAN CURB RAMP SF 660 4.61 484 $2,231.24 57 TRUNCATED DOME PANEL SF 100 35.33 92 $3,250.36 58 COMMON EXCAVATION - TRAIL OR SIDEWALK (EV) CY 20 9.04 53 $479.12 59 6" CONCRETE SIDEWALK SF 1380 4.61 1551 $7,150.11 4808278RE04 FINAL xIsm 4808275RE04FINAL. L Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 60 AGGREGATE BASE, CLASS 5, 100% CRUSHED - TRAIL OR SIDEWALK TN 50 19.27 20 $385.40 61 6" CONCRETE DRIVEWAY APRON SY 680 41.46 269 753 $31,219.38 62 TYPE LV NON- WEARING COURSE MIXTURE TN 2170 51.24 1635.01 $83,777.91 63 TYPE LV WEARING COURSE MIXTURE TN 1650 51.24 33.85 1612.48 $82,623.48 64 BITUMINOUS MATERIAL FOR TACK COAT GAL 780 2.72 100 400 $1,088.00 65 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR COURSE LF 2453 1.44 4169 $6,003.36 66 ADJUST VALVE BOX EA 7 190.45 8 $1,523.60 67 ADJUST CATCH BASIN CASTING EA 18 102.39 19 $1,945.41 68 ADJUST MANHOLE CASTING EA 48 370.02 2 50 $18,501.00 69 EXTEND HYDRANT BARREL LF 1 550.00 $0.00 70 PROTECTION OF CATCH BASIN IN STREET EA 18 136.04 20 20 $2,720.80 71 BOULEVARD STRIPPING HR 32 111.07 6 54 $5,997.78 72 BOULEVARD GRADING HR 32 89.32 37 $3,304.84 73 TOPSOIL BORROW CY 680 14.42 768 $11,074.56 74 PERMANENT BARRICADE EA 1 296.92 1 $296.92 75 SIGN PANELS, TYPE C, HIGH INTENSITY SF 24 27.65 24 $663.60 76 SODDING, LAWN TYPE SY 5340 2.51 4543 $11,402.93 77 APPLICATION OF WATER FORTURF ESTABLISHMENT MG 20 12.73 $0.00 78 SKIDSTEER (BOBCAT) WITH OPERATOR HR 8 89.32 12.5 12.5 $1,116.50 79 STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR HR 8 127.41 9 $1,146.69 TOTAL PART 2 - TIMBER RIDGE 6TH ADDITION: $401,766.54 PART 3 - SILVERWOOD ADDITION: 80 TRAFFIC CONTROL LS 1 716.76 1 $716.76 81 MOBILIZATION LS 1 4500.00 1 $4,500.00 82 SALVAGE AND REINSTALL MAILBOX ASSEMBLY EA 17 40.95 17 $696.15 83 TEMPORARY MAILBOXES EA 64 15.36 64 $983.04 84 RECLAIM BITUMINOUS PAVEMENT SY 15560 0.60 14188 $8,512.80 85 REMOVE BITUMINOUS PAVEMENT SY 390 6.00 381 $2,286.00 86 REMOVE CONCRETE PAVEMENT SY 350 10.00 393 $3,930,00 87 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 20 23.82 19 $452.58 88 REMOVE AND REPLACE 6" CONCRETE SIDEWALK SF 600 5.70 822 $4,685.40 89 SAWING BITUMINOUS PAVEMENT LF 790 1.52 98 412 $626.24 90 SAWING CONCRETE PAVEMENT LF 620 3.26 20 360 $1,173.60 91 SUBGRADE PREPARATION SY 12330 0.50 11768 $5,884.00 92 HAUL EXCESS RECLAIM MATERIAL OFFSITE CY 760 6.50 1295 $8,417.50 93 AGGREGATE BASE, CLASS 5 TN 500 0.01 $0.00 94 B618 CONCRETE CURB AND GUTTER LF 7330 9.21 152 7334 $67,546.14 95 CONCRETE HYDRANT ACCESS PAD EA 10 102.90 11 $1,131.90 96 CONCRETE PEDESTRIAN CURB RAMP SF 660 4.61 579 $2,669.19 97 TRUNCATED DOME PANEL SF 100 35.33 104 $3,67432 98 6" CONCRETE SIDEWALK SF 120 4.61 120 $553.20 99 AGGREGATE BASE, CLASS 5, 100% CRUSHED -TRAIL OR SIDEWALK TN 20 19.27 $0.00 100 6" CONCRETE DRIVEWAY APRON SY 740 41.46 1006 $41,708.76 101 TYPE LV NON - WEARING COURSE MIXTURE TN 1650 51.24 1413.54 $72,429.79 102 TYPE LV WEARING COURSE MIXTURE TN 1240 51.24 351.58 1171.92 $60,049.18 103 BITUMINOUS MATERIAL FOR TACK COAT GAL 620 2.72 300 $816.00 104 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR COURSE IF 2050 1.44 3326 $4,789.44 105 ADJUST VALVE BOX EA 7 190.45 8 $1,523.60 106 ADJUST CATCH BASIN CASTING EA 12 102.39 17 $1,740.63 107 ADJUST MANHOLE CASTING EA 40 370.02 39 $14,430.78 108 PROTECTION OF CATCH BASIN IN STREET EA 12 136.04 5 5 $680.20 109 EXTEND HYDRANT BARREL LF 1 550.00 $0.00 110 SALVAGE AND REINSTALL PERMANENT BARRICADE EA 4 51.19 $0.00 111 BOULEVARD STRIPPING HR 29 111.07 36 $3,998.52 112 BOULEVARD GRADING HR 29 8932 50 $4,466.00 113 TOPSOIL BORROW CY 520 14.42 710 $10,238.20 114 SODDING, LAWN TYPE SY 4710 2.51 3549 $8,907.99 115 APPLICATION OF WATER FOR TURF ESTABLISHMENT MG 20 12.73 $0.00 116 SIGN PANELS, TYPE C, HIGH INTENSITY SF 24 27.65 24 $663.60 117 SKIDSTEER (BOBCAT) WITH OPERATOR HR 8 89.32 $0.00 4808275RE04FINAL. L PROJECT PAYMENT STATUS OWNER CITY OF COTTAGE GROVE BONESTROO FILE NO. 000048 - 08278 -0 CONTRACTOR VALLEY PAVING INC. CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Pavment Retainaqe ComDleted 1 04/01/2009 1 06/01/09 224,179.61 11,798.93 235,978.54 2 06/02/2009 06/25/09 412 945.25 33,532.89 670,657.75 3 06/26/2009 07/21/09 306,771.14 49,678.74 993,574.74 4 AND FINAL 07/22/2009 12/07/10 115,437.37 1,059,333.37 Material on Hand Total Payment to Date $1,059,333.37 Ori inal Contract $1 Retains e Pa No. 4 AND FINAL Chan e Orders Total Amount Earned $1,059,333.37 1 Revised Contract 1 068 906.50 480827 8REQ4FINAL XISm