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HomeMy WebLinkAbout2010-08-11 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting August 11, 2010 OPEN FORUM Mayor Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Persons were warned to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council Member Jen Peterson, Council Member Justin Olsen, and Pat Rice. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Sara Sonsalla, City Attorney-Kennedy & Graven; Peter Koerner, Deputy Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. Lisa Schoonover, 11714 Lockridge Avenue South spoke regarding item number 8.A for the consideration to approve the air monitoring agreement with 3M and requested that the Council not approve the agreement. She stated she would like to know when the unanswered questions from the August 4, 2010 meeting will be addressed. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a th regular meeting on August 11, 2010 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff, and the Mayor and Council Members pledged allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council Member Jen Peterson, Council Member Justin Olsen, and Pat Rice. Cottage Grove City Council 2 August 11, 2010 Regular Meeting The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Sara Sonsalla, City Attorney-Kennedy & Graven; Peter Koerner, Deputy Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER RICE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATIONS A. Red Rock Corridor Andy Gitzlaff of the Washington County Rail Authority and Tom Dobbs of Hay Dobbs, gave a presentation before the Council on the Red Rock Corridor station planning process and reviewed the two (2) potential site options located in the City of Cottage Grove. B. Green Garden Awards Landscape Interns Mike Tansey and Aaron Pedersen reviewed the Green Garden rules, nomination, criteria for judging, and who were nominees for the 2010 Residential and Commercial Awards and announced the winners. The Mayor and City Council Member presented the winners of the 2010 Residential and Commercial Green Garden Awards to: i. 2010 Residential Awards: a) First Place – Myra Peterson, 8284 Indian Blvd South, Cottage Grove; b) Second Place - Deanne Denning, 9051 Janero Avenue South; Cottage Grove; and c) Third Place - Adeline Bantarri, 8600 Keats Avenue South, Cottage Grove. ii. 2010 Commercial Awards: th a) First Place – Advance Corporation, 8200 97 Street South, Cottage Grove; b) Second Place – All Saints Lutheran Church, 8100 Belden Blvd South; Cottage Grove; and thth c) Third Place – 80 Street Crossing, 80 Street and Hadley Avenue, Cottage Grove. 3. APPROVAL OF MINUTES – None. Cottage Grove City Council 3 August 11, 2010 Regular Meeting 4. CONSENT CALENDAR Council Member Grossklaus pulled item E and congratulated Public Safety Director Woolery and his staff on receiving a grant for a squad car camera system valued at $5,295 from the Minnesota Department of Public Safety. Council Member Peterson pulled item C and thanked all who contributed toward the th 17 Annual Youth Safety Camp. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE JUNE 28, 2010 PLANNING COMMISSION MEETING. B. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO COTTAGE GROVE ELEMENTARY PARENT-TEACHER ORGANIZATION TO CONDUCT A RAFFLE ON OCTOBER 1, 2010 AT 7447 TH 65 STREET SOUTH, COTTAGE GROVE. C. ADOPT RESOLUTION NO. 2010-109, A RESOLUTION ACCEPTING DONATIONS TOTALING $1,025.00, ON BEHALF OF THE PUBLIC SAFETY, TH FIRE, AND RECREATION DEPARTMENTS FOR THE 17 ANNUAL YOUTH SAFETY CAMP, FROM THE FOLLOWING: i. O’CONNOR’S ONE-HOUR HEATING & AIR CONDITIONING - $200.00; ii. COTTAGE GROVE CRIME PREVENTION BOARD - $250.00; iii. ABC RENTAL & MINI STORAGE - $500 DISCOUNT ON TENTS; AND iv. STARBUCKS COFFEE – THREE (3) DAYS OF COFFEE VALUED AT $75.00. D. ADOPT RESOLUTION NO. 2010-110, A RESOLUTION CALLING A PUBLIC HEARING ON SEPTEMBER 1, 2010 AT 7:30 P.M., ON THE INTENTION TO ISSUE GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND THE PROPOSAL TO ADOPT A CAPITAL IMPROVEMENT PLAN. E. ADOPT RESOLUTION NO. 2010-111, A RESOLUTION ACCEPTING A GRANT AWARD FOR ONE (1) SQUAD CAR CAMERA SYSTEM VALUED AT $5,295.00 FROM THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY THROUGH THE OFFICE OF TRAFFIC SAFETY WITH A REQUIRED CITY MATCH OF $300.00; $200.00 TOWARDS THE INSTALLATION AND $100.00 TO THE MINNESOTA SHERIFF’S ASSOCIATION, AND AUTHORIZE THE POLICE DIVISION TO ENTER INTO A GRANT AGREEMENT WITH THE MINNESOTA SHERIFF’S Cottage Grove City Council 4 August 11, 2010 Regular Meeting ASSOCIATION. F. APPROVE THE CONTRACT FOR THE 2010 FIRE STATION 1 AND 4 GENERATOR UPGRADES TO COLLINS ELECTRIC TOTALING $18,710.00. G. ADOPT RESOLUTION NO. 2010-112, A RESOLUTION AWARDING QUOTE FOR THE 2010 AERIAL FEED POINT CABINET REPLACEMENT TO LPD ELECTRIC, INC., IN THE AMOUNT OF $45,078.88. H. RECEIVE THE STAFFING ANALYSIS PREPARED BY THE CITY ADMINISTRATOR RYAN S. SCHROEDER. I. ADOPT RESOLUTION NO. 2010-113, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE THOMPSON GROVE ESTATES STORM SEWER REHABILITATION PROJECT AND TO OPEN SEALED BIDS AT 10:00 A.M., ON THURSDAY, SEPTEMBER 8, 2010. TH J. APPROVE AN EXCLUSIVE PEDESTRIAN PHASE FOR THE 80 STREET CROSSING AND ADJUST THE TIME OF DAY FOR A NO RIGHT-TURN SIGN TO REFLECT NEW HOURS OF NEARBY SCHOOLS. K. AUTHORIZE CITY STAFF TO DISPOSE OF SURPLUS PROPERTY ON E- BAY. L. APPROVE THE GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF HEALTH FOR ACTIVITIES RELATED TO SOURCE WATER PROTECTION. M. ADOPT RESOLUTION NO. 2010-114, A RESOLUTION APPROVING THE FEASIBILITY REPORT, ORDERING THE PROJECT, AND AUTHORIZING THE PREPARATION AND ACQUISITION OF LAND AND EASEMENTS AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE RAVINE PARKWAY EXTENSION PROJECT. N. ADOPT RESOLUTION NO. 2010-115, A RESOLUTION APPROVING THE VARIANCE APPLICATION TO THE REAR-YARD SETBACK REQUIREMENTS TO ALLOW A HOUSE WITH A PORCH TO BE BUILT AT 7293 HIDDEN VALLEY POND, COTTAGE GROVE. O. ADOPT RESOLUTION NO. 2010-116, A RESOLUTION APPROVING FINAL PAYMENT TOTALING $296,244.42 TO PEARSON BROTHERS, INC., FOR THE 2010 SEALCOAT PROJECT. Cottage Grove City Council 5 August 11, 2010 Regular Meeting MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response to Kathy Lewandoski on 3M Cottage Grove Issues and the Proposed Public Safety/City Hall Facility City Administrator Schroeder reviewed his response to Kathy Lewandoski regarding the 3M-Cottage Grove Issues and the Public Safety/City Hall Facility. No Council action taken. 6. PUBLIC HEARINGS A. Continue the Public Hearing for the Proposed Vacation and Discontinuance of a Utility and Drainage Easement MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER PETERSON, TO CONTINUE THE PUBLIC HEARING TO CONSIDER THE VACATION AND DISCONTINUANCE OF A UTILITY AND DRAINAGE EASEMENT LOCATED ON PROPERTY TO BE SUBDIVIDED RD IN THE PINE CLIFF 3 ADDITION TO THE AUGUST 18, 2010 REGULAR MEETING. MOTION CARRIED. 5-0. 7. BID AWARDS A. Consider Authorizing the Mayor and City Administrator to Enter into a Contract for Architectural Services with Wold Architects and Engineers for a Public Safety/City Hall Facility City Administrator Schroeder reviewed the process on hiring an architect for the proposed Public Safety/City Hall construction project and the Project Team’s recommendation to hire Wold Architects and Engineering. He stated that under the proposed contract, Wold Architects would provide all architectural services for site planning construction, the building envelope, all interior design and finish, and IT and security. Wold would also sub-contract a portion of the design work to Close Landscape Architectural and Constructive Ideas, a construction management firm; Anderson-Johnson, a civil engineering firm, and with BKBM, a structural engineering firm. City Administrator Schroeder stated that Mr. John McNamara representing Wold Architect was in attendance to respond to Council questions. City Administrator Schroeder recommended that the Council approve the contract with Wold Architects and Engineers, contingent upon final review and Cottage Grove City Council 6 August 11, 2010 Regular Meeting approval by the City Attorney. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER OLSEN, TO AUTHORIZE STAFF TO ENTER INTO A CONTRACT WITH WOLD ARCHITECTS AND ENGINEERS FOR THE PUBLIC SAFETY/CITY HALL PROJECT, CONTINGENT UPON FINAL REVIEW AND APPROVAL BY THE CITY ATTORNEY. MOTION CARRIED. 5-0. 8. UNFINISHED AND NEW BUSINESS A. Consider Adopting a Resolution Approving the Air Monitoring Agreement with 3M Company City Administrator Schroeder stated that the 3M-Cottage Grove Site Director, Vicki Batroot was in the audience to respond to any questions the Council may have. City Administrator Schroeder stated that for the past several months, representatives from 3M and the City of Cottage Grove have been working together on an agreement regarding ambient air monitoring of heavy metals, particulate (TSP), and volatile organic compound (VOC) emissions related to the Incinerator at the 3M-Cottage Grove plant. City Administrator Schroeder recommended that the City Council adopt the proposed resolution approving the memorandum of understanding between 3M and the City of Cottage Grove in response to the pending incinerator emissions permit renewal request. Council Member Peterson asked for the record whether air monitoring would begin before additional chemicals are brought into the plant to be burned. City Administrator Schroeder stated he does not recall exactly what the Minnesota Pollution Control Agency (MPCA) stated, but it is his expectation that the permit review would occur by the end of the year and that our monitoring station would be constructed well in advance of that. Council Member Peterson asked whether that would mean we would have a baseline of what the air condition is before the additional material is burned. City Administrator Schroeder responded that Council Member Peterson was correct. City Engineer Levitt confirmed that if the agreement were approved tonight, she would work very aggressively with 3M to have the monitoring station constructed, utilities brought in to facilitate its operation, and to obtain some baseline data in advance of new material being brought into the incinerator. Council Member Olsen stated that when he was a kid, his dad used to tell him Cottage Grove City Council 7 August 11, 2010 Regular Meeting all the time that what you see depends upon where you sit and depending on where you sit, you may see things differently. He stated that this has been a very challenging decision, there have been a lot of logical and emotional arguments that have been made, and he respects the position of everyone involved, especially the Citizens Coalition and their attempt to educate the citizenry as a whole, the City Council, and even Staff. He stated that he is going to vote in favor of this agreement tonight. Council Member Peterson stated she would like to thank the Citizen’s Coalition and the individuals from 3M-Cottage Grove who came out and expressed their opinions. She stated that the Council cannot give everyone what they want, but she reviewed all of the emails, phone calls, and the letters that she received, and that she appreciates all of the input she received in this long process. She encouraged everybody to continue to stay engaged in this process as it moves through the MPCA process. Mayor Bailey stated that whatever happens tonight, the process will continue through the MPCA, at which time there will be an opportunity for the Council and the citizens of Cottage Grove to ask detailed questions of the MPCA and 3M. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO ADOPT RESOLUTION NO. 2010-118, A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING REGARDING THE 3M INCINERATOR AIR MONITORING SYSTEM. Council Member Rice stated that it has been a trying 18 months, as far as listening and making sure that we are getting the answers that we need. Everyone on the Council is looking for safe air, safe water, etc. and this air monitoring agreement with 3M is one way to make sure that our residents are breathing clean air. UPON VOTE BEING TAKEN, MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS – None. Council Member Peterson stated that the Red Rock Open House is August 19, 2010, at 7:00 p.m., in the Cottage Grove City Hall. Mayor Bailey stated that starting next week is the first planning meeting for the Holiday Train. Cottage Grove City Council 8 August 11, 2010 Regular Meeting 11. PAY BILLS MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE PAYMENT OF CHECK NUMBERS 168216 TO 168422 TOTALING $537,655.56. CHECK NUMBERS 169216 THROUGH 258240 TOTALING $223,114.85 WERE ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP – OPEN TO THE PUBLIC A. Continuation of Budget Workshop Public Works Director Burshten highlighted the Public Works Cost Centers and the Departmental Objectives which relate to governance, transportation and transit, public facilities, and fiscal stability. Public Works Director Burshten reviewed the Public Works General Fund which included the Administration, Street Maintenance, Sign Maintenance, Snow and Ice, Landscape Interns, Engineering, Forestry, Recreation, Pool and Park Maintenance. The total Public Works budget increased 3% for 2011 and 1% for 2012. Recreation Recreation and Ice Arena Manager Dockter stated the Recreation budget increased by $17,850 from 2010 to 2011 with a majority of the increase in personnel. He stated personnel increased partly due to the Woodlands Recreation Center which is being covered by a grant through the Washington County HRA, and some of the increase was for additional staff person(s) at supervised playgrounds which were offset by additional revenues. The remainder of the increase was in contractual services or fuel. Recreation and Ice Arena Manager Dockter stated the 2011 and 2012 Budget does not include any changes in staffing levels and does not include warming house staff at Hearthside Park and Pine Tree Valley Park. City Administrator Schroeder stated that the request was to staff two (2) additional warming houses. The recommendation in the budget keeps the same number of warming houses staffed but it would be the staff’s decision on which warming house they open. Municipal Pool City Administrator Schroeder stated the YMCA has tentatively agreed to continue to operate the pool for another year, but would like to discuss this Cottage Grove City Council 9 August 11, 2010 Regular Meeting further with Council at the end of the outdoor swimming season. Ice Arena Manager Dockter commented that the YMCA is saying that this is the best year that they have had, but until the real numbers come in they does not know what that means. He stated that he has asked the YMCA to change the way they track usage by Cottage Grove versus non-Cottage Grove residents. Council Member Olsen asked if Recreation has explored a partnership with Community Education. Recreation and Ice Arena Manager Dockter responded he met with Ernie Pines and his aquatic’s staff and there was zero interest in running our outdoor facility. Ice Arena Finance Director Roland stated the 2011 Capital Outlay budget includes $6,000 for a compressor motor and $10,000 set aside for future expenses. She stated that 2012 Capital Outlay includes $100,000 for a new ice resurfacer and $20,000 to install bleacher heat for the new rink. City Administrator Schroeder asked Recreation and Ice Arena Manager Dockter how much it would cost to install bleacher heat for the studio rink and Recreation and Ice Arena Manager Dockter responded that it would cost approximately $10,500. City Administrator Schroeder recommended that the bleacher heat for the studio rink be installed this year since the new locker-room mezzanine costs came in less than anticipated. Council Member Olsen asked whether or not we need to adjust our fees for the upcoming season. Recreation and Ice Arena Manager Dockter stated that the fees do not need to be adjusted at this time in that the School District is purchasing more hours for Park and East Ridge Girl’s hockey teams. He noted that there has not been a lot of interest in using the dry floor. Council Member Peterson asked if there is open time for the public and Recreation and Ice Arena Manager Dockter responded that the open time periods available is at night, usually after 9:00 p.m., or before 7:00 a.m. Park Maintenance Public Works Director Burshten recommended adding a full-time Parks Maintenance position which they lost in 2007 due to an early retirement. The full-time position would bring the staff level back up to where it was three (3) years ago. He stated the 2011 and 2012 budgets do not include the position; Cottage Grove City Council 10 August 11, 2010 Regular Meeting however, additional part-time staff for each year was added. Council Member Olsen asked what is not getting done due to the loss of the position. Public Works Director Burshten stated there are a lot of different things, such as trying to maintain the irrigation systems, maintain the flower beds, drag and groom ball fields, rebuild park buildings, maintain park buildings, etc. Council Member Peterson questioned whether the existing employees have been required to work overtime due to the loss of the position. Public Works Supervisor Taylor stated that there are events every weekend that the employees are required to work, such as for athletic tournaments and the Strawberry Fest. He stated that preventive maintenance work that should be done is not getting completed. Finance Director Roland stated that she has not seen a significant increase in the amount of overtime being paid or compensatory time requested. She stated she does not have the numbers tonight, but she will have them for Council next week. Finance Director Roland stated that her analysis will include compensatory time and stated that compensatory time and overtime are earned. Finance Director Roland stated that it is not only Public Works, there are a lot employees in the City that have a significant amount of compensatory time that have been built up that are carried on the books and we make provision for them every year. Council Member Olsen questioned whether or not we have looked at all of the options available to us, such as creative scheduling, contracting, etc., and if you look at it from a bigger picture, if there is a need, is it such that we have balanced our labor across the entire organization. Public Works Director Burshten stated that if overtime is the criteria to substantiate the need for additional staff, he wished he would have known that. He stated that they do not routinely allow the employees to work overtime due to the budget constraints. Mayor Bailey directed Finance Director Roland to bring her analysis on overtime and compensatory time to the next meeting. He stated he would like to add the requested full-time position totaling $59,800 (wages and benefits) to the list of items to discuss after the entire recommended budget has been presented. Cottage Grove City Council 11 August 11, 2010 Regular Meeting Public Works Director Burshten stated the 2011 budget also includes $20,000 for the purchase of additional property markers; $10,000 for Highlands Park rink boards and $8,500 for fencing the tennis/basketball court at Kingston Park. He stated that for 2012 budget also includes $20,000 for property markers and $35,000 for the North Ideal/Nina’s Park boardwalk. Recreation and Ice Arena Manager Dockter stated that the property marker program is one of the things that can be pushed back if need. Forestry Public Works Director Burshten stated the Budget remains about the same noting that for the Emerald Ash Borer (EAB) Prevention/Response Program, they proposed treating 3,300 in 2010 but will probably only have time to treat 2,200. In addition, they will remove 50 EAB boulevard trees this year noting that the property owners will be advised prior to removal of their boulevard tree and that they will receive a new tree. Landscape Interns Public Works Director Burshten stated the Landscape Intern Program is going well and there are no budget changes. Fleet Maintenance Public Works Director Burshten stated the Fleet Maintenance budget includes an increase in fuel costs from $2.80 per gallon in 2010 to $3.05 per gallons for 2011 and 2012. He stated the Budget includes $5,300 in 2011 for a metal ban saw; $10,000 in 2011 for a tank monitoring system; $900 in 2011 and 2012 for a software upgrade; and $6,300 in 2012 for a transmission fluid exchanger. Mechanic Olson commented that the metal ban saw is 20-years old and needs to be replaced. The tank monitoring system is for the two (2) 6,000 gallon above-ground fuel tanks. Currently, they have to physically stick the tank, measure it, and record the readings. The proposed monitoring system is wall-mounted, hooked into the fuel tank electronically and it records the number of gallons that are left in the tank and will assist in reordering fuel. Council Member Grossklaus stated that with the new hybrid vehicles, does Staff feel comfortable with their knowledge of the electric systems, will they need more training, and will there be higher maintenance costs. Mechanic Olson stated that he would predict that there will be lower maintenance costs and fuel savings. He stated that he has talked to the City Cottage Grove City Council 12 August 11, 2010 Regular Meeting of Burnsville, who purchased four (4) Prius’ a year ahead of us and he will be able to obtain information from them on their maintenance costs. So far he has not heard any negatives from Building Official LaBrosse, who is the primary driver of the Prius purchased for the Building Department this year. Council Member Grossklaus stated that every year he hears from other departments that the prices you charge to service their vehicles is high and that they can go elsewhere and get work done cheaper. Mechanic Olson responded that certain things can be done cheaper elsewhere; for example, you can go out and get a $20.00 oil change. He stated that there are other things they do as part of the oil change that is not done as part of the $20.00 oil change. Council Member Olsen stated that for years one of your employees has spent about one (1) day per week on building maintenance and asked what sort of impact that has had on fleet maintenance and asked whether we should be looking at making a change. Mechanic Olson stated that one of things that should be done is to switch the day that the employee spends on building maintenance from Friday to another day of the week. Equipment Replacement Mechanic Olson reviewed the Equipment Replacement budget for the Public Works Department and stated the 2011 Budget includes $25,000 for the purchase of a vehicle for Inspections and $85,000 to replace a mower for the Parks Division. The Inspections Division is downsizing their fleet from five (5) to four (4) vehicles. Mechanic Olson stated that the 2012 Budget includes $35,000 for a ‘Patcher’ chassis for the Streets Division; $24,000 for a six-foot Mower for the Streets Division; $7,500 for a large trailer for the Parks Division; $10,000 for two (2) small trailers for the Parks Division; a five-foot mower for the Parks Division, and $20,000 for the purchase of a van for the Recreation Division. Council Member Olsen asked whether the City has ever purchased any vehicles at an auction. Public Works Supervisor Taylor stated that the City has purchased used vehicles (vans and pickups) in the past and will continue to do so in the future. Water Utility Public Works Director Burshten stated that the 2011 Water Utility budget includes $3,375 for a sand/bead blasting machine. For 2012, he is requesting the hire of a new public service worker to replace another early retirement. He Cottage Grove City Council 13 August 11, 2010 Regular Meeting stated it has been suggested that $10,000 be added for part-time maintenance worker(s). He stated that a part-time position is not going to be able to drive a vactor or do any jetting work. He stated that this is an area where we have not kept up with maintenance work and are falling behind. In this area you will see overtime. He stated he is very serious when he says that part-timers will not be able to do some of the activities that are required to work in this division. Public Works Supervisor Taylor pointed out that later in the meeting they will be presenting a request for a water meter replacement program and this person would be utilized in that capacity. Roland commented that they are in the process of conducting an analysis on this as well. Sewer Utility Public Works Director Burshten stated there are no budget additions except the additional maintenance person for 2012 which will be a shared position for water, sewer and street light utilities. Street Light Utility Public Works Director Burshten stated that the 2011 budget includes $8,325 for a sand/bead blasting machine and additional work in street lights which City Engineer Levitt will cover as part of the Capital Improvements Program. Council Member Olsen stated the Department was been using some different type of lighting near Menards. Public Works Director Burshten stated that the Department is experimenting and have installed 12 LED lights in the area. Street Maintenance Public Works Director Burshten stated that the 2011 budget includes $60,000 to make some necessary repairs to the Grey Cloud Bridge. Signs and Stripping Public Works Director Burshten stated that the 2012 Budget includes $9,790 for a vinyl cutter for the sign shop. The one we have is old and we cannot get parts for it any longer. Snow/Ice Control Public Works Director Burshten stated that the budget reflects an increase in operating supplies due to the increase in salt usage and fuel costs. He stated he does not see any negative to switching from salt/sand to salt last year. A Cottage Grove City Council 14 August 11, 2010 Regular Meeting positive is that we will not have to remove as much sand from the storm sewer. Sealcoating Fund Public Works Director Burshten stated that they are still continuing with the seven (7) year cycle and next year they will have one of the larger projects that they have had. Normally they are about 450,000 square yards and the project next year will jump up to 650,000 square yards. Storm Water Utility Public Works Director Burshten stated the 2011 budget includes $52,700 for in-house work (maintenance and supplies); $331,445 for contractual services; $21,400 to purchase a used John Deere Gator; and $10,700 for another John Deere Gator. For 2012, they are budgeting $54,350 for in-house work (maintenance and supplies) and $339,795 for contractual services. Public Works Administration Public Works Director Burshten stated that for 2011 and 2012, the Public Works Administration Division requested $700 for a part-time office clerk and eliminated $10,800 for the OJT position. He stated that at one time they had a receptionist, and then hired an OJT, who did not work out, so they are now requesting that $700 be added to the Budget for 2011 and 2012 for the office clerk part-time position. He asked the Council add this to the list of items to discuss further. Recycling Fund Public Works Director Burshten stated the Recycling Fund is totally funded by the Washington County Department of Health and Environment. Council Member Grossklaus asked whether or not we receive the actual amount that the residents pay to the County. City Administrator Schroeder stated the County probably receives about $500,000 from Cottage Grove and the City receives only about $50,000 of it. Engineering Services City Engineer Levitt proceeded to present the items within the 2011-2015 Capital Improvements Program and the items identified in 2011 and 2012 are projects that staff will be moving forward and implement. She stated that tonight she will be trying to give Council a snapshot of the five (5) year proposed Capital Improvements Program. She stated that she will be review Cottage Grove City Council 15 August 11, 2010 Regular Meeting the projects by Fund: 1. Grant Solicitations Underway: a) TIGER – CSAH 19 and TH 16 th b) Transportation Enhancement for the 70 Street Underpass c) MNDOT Municipal Agreements for Pine Coulee -$550,000 d) SWWD for River Acres Improvements - $80,000. 2. Stimulus Update: a) TH 61 Concrete Overlay = $18 Million b) Belden Railroad Crossing Upgrades = $350,000 c) Innovation Railroad Crossing 3. Roadway Projects for 2011: a) West Pt. Douglas Rd-TH 95 - $1 Million. Funding: MNDOT Cooperative Agreement $550,000 and IMTF Assessment for Commercial b) Pine Coulee Road Reconstruction (1-1) $1,547,000. Funding: Assessment/Levy c) Howard’s Addition - $260,800. Funding: Assessment/Levy d) Ravine Parkway Extension with Bridge - $4,485,000. Funding: Washington County/MSA 4. Roadway Projects for 2012: thth a) Hinton – 80 to 70 Street - $543,000. Funding: MSA rdth b) Hardwood – 73 to 70 Sidewalk - $42,500. Funding: MSA th c) E of Jamaica, N of 80, W of Kingston (Area C1 and C3) - $2,645,000. Funding: Assessment/Levy 5. Roadway Projects for 2013: thth a) Hadley – 90 to 100 - $2,500,000 (Pending Development). Funding: MSA/Developer th b) 70 and Hardwood $1 Million (In conjunction with larger County Project). Funding: MSA th c) E of Jamaica, S of 70, W of Joliet (Area C) - $4,005,200. Funding: Assessment/Levy 6. Roadway Projects for 2014: a) Ravine Parkway Phase 2 - $1 Million (Pending Development). Funding: MSA/Developer th b) Hadley – 65 to Border $600,000 (Pending Development). Funding: Assessment/Developer/Levy th c) S of 80, E of W Central Corridor (Area F-2) - $2,602,900. Funding: Assessment/Levy th d) 90 St, Jamaica to Jewel - $293,300. Funding: Assessment/Levy 7. Roadway Projects for 2015: a) CSAH 19 Interchange Improvements and SW Transportation Route – $15 Million. Funding: MSA/Developer 8. Developer Initiated Projects rd a) 2010: Pine Cliff 3 – Private Construction of Utilities b) 2011: East Ravine-Various Locations - $4,500,000 c) 2012: th i. 95 St, Phase 1 - $834,600 (Swanlund Property) ii. East Ravine (Various Locations) - $4,500,000 iii. Oak Cove Development - $350,000 d) 2013: th i. Jamaica Ave, 70 to Military - $3,480,000 (County Participant) ii. East Ravine (Various Locations) - $4,500,000 9. Water Area Funds rd a) 2010: Pine Cliff 3 Addition - $8,000. Cottage Grove City Council 16 August 11, 2010 Regular Meeting b) 2011: Ravine Parkway Extension (PS/City Hall) - $200,000 c) 2012: i. Well #12 - $1,500,000 (Pending home development) th ii. 95 Street, Phase 1 - $13,600 d) 2013: th i. Jamaica Ave, 70 to Military - $40,000 (Portion of water main in place) ii. East Ravine Water Tower - $100,000 (Land purchase, if necessary) 10. Sanitary Sewer Area Funds a) 2010: None b) 2011: None c) 2012: None th d) 2013: Jamaica Ave, 70 to Military - $20,000 11. Storm Water Area Funds a) 2010: i. Gateway Pond - $750,000 ($400,000 Developer Paid) ii. 66-inchThompson Grove Estates - $450,000 b) 2011: None. c) 2012: th i. 97 Street Extension (Industrial Park) - $704,100 th ii. 95 Street Phase 1 - $6,500 d) 2013: th i. Jamaica Avenue, 70 to Military (Improved Roadway with Storm System) - $60,000 th ii. Pond TG-P14 - $400,000 (95 & Ideal) 12. Street Light Utility-Enterprise Fund a) 2010: System Improvements - $75,000 b) 2011: System Improvements - $100,000 c) 2012: th i. 85/CSAH 19 Traffic Signal (PS/City Hall) - $250,000 ii. System Improvements - $100,000 d) 2013: System Improvements - $100,000 th e) 2014: 70 & Idsen HAWK System - $250,000 13. Golf Course Enterprise a) 2010: New sign - $85,000 b) 2011: None c) 2012: None d) 2013: None e) Post 2015: Parking lot, entrance lighting, HVAC, roof replacement - $205,000 14. Sanitary Sewer Utility Enterprise Fund a) 2010: thth i. 75 St to 80, E of Jamaica (trail access) - $26,500 th ii. 80 St to Jeffery, E of Jamaica (trail access) - $38,500 thth b) 2011: Ideal to 80, N of 80 & Irvin (trail access) - $37,300 c) 2012: E of Jamaica, N of 80th, W of Kingston (Area C1+C3 Pavement Management Related) - $294,700 th d) 2013: E of Jamaica, S of 70, W of Joliet (Area C2 Pavement Management Related) - $659,400 15. Water Utility-Enterprise Fund a) 2010: Well #7 Conversion from gas to electric - $150,000 st b) 2011: Paint Water Tower at 8492 81 Street - $550,000 c) 2012: th i. E of Jamaica, N of 80, W of Kingston (Area C1+C3 Pavement Management Related) - $48,900 Cottage Grove City Council 17 August 11, 2010 Regular Meeting ii. Well #10 (In-line booster pump for improved efficiency and supply) - $75,000 d) 2013: th i. E of Jamaica, S of 70, W of Joliet (Area C2 Pavement Management Related) - $65,900 ii. Initiate the Meter Replacement Program - $1 Million 16. Storm Water Utility-Enterprise Fund a) 2010: i. River Acres Road Reconstruction - $126,000 ii. ED-P8, Lamar, WD-P (multiple) - $246,000 b) 2011: i. Pine Coulee - $280,000 ii. Howard’s Addition - $28,000 iii. ED: P5, P1, P8, P10 - $115,000 c) 2012: th i. E of Jamaica, N of 80, W of Kingston (Pavement Management Related) - $75,600 ii. TG-P3, C-P5, C-P3,WD-P18.2, WD-18.3 - $125,000 iii. SPP-P7, TG-P2 - $81,300 d) 2013: th i. E of Jamaica, S of 70, W of Joliet (Pavement Management Related) - $494,600 th ii. 90 St from Jamaica to Jewel - $39,400 iii. C-P2, C-P6, C-P8 - $47,800 17. General a) 2010: th i. S of 80, W of Jamaica & Oakwood Park Property (Surveying & Installation of ID posts, Phase 3 - $20,000 ii. Grey Cloud Bridge Pack Rust Removal - $60,000 b) 2012: i. Gateway Pond Landscaping – EDA Entry Sign th ii. Hinton & N of 80 – ID Posts Phase 4 - $30,000 iii. North Ideal Boardwalk Replacement - $35,000 c) 2013: i. Public Works-Storm Sewer/Grading Backyard Area - $20,000 ii. Public Works-Chain link security fence - $50,000 iii. Public Works-Wash bay containment structure - $25,000 iv. Highlands Fountain - $20,000 d) 2014: i. Areas W of HT 61 – ID Posts Phase 5 - $20,000 e) 2015: i. Belden Park – Replace Backstop fencing - $15,000 ii. Woodridge Park – Move ball field fencing back to 320-feet - $20,000 iii. Oakwood Park – Disc Rehabilitation - $15,000 iv. Hamlet Park – Trail benches - $18,000 v. Oakwood Park – Forest Management - $75,000 18. Park Trust th a) 2010: Pave Hamlet Park South Trail from 95 to Park - $75,000 b) 2011: i. Community Parks-Master plan - $15,000 ii. Pine Coulee Park Improvements for Pavement Management Project - $100,000 c) 2012: Community Parks-Master Plan - $15,000 Cottage Grove City Council 18 August 11, 2010 Regular Meeting d) 2013: i. Pine Glen Park Trails - $50,000 ii. Hamlet Park Expansion (Pending Lot Sales) - $1.3 million iii. Cottage Grove Trail Corridor – Prairie Restoration - $20,000 e) 2014: i. Camel’s Hump – Park Development - $225,000 ii. Camel’s Hump – Trail way - $91,500 19. Playground/Park Shelter Replacement/Public Landscape Initiative a) 2010: i. Pine Tree Valley Park Building - $45,000 ii. Hamlet Park Building - $17,000 b) 2011: i. Hemmingway Park Play Equipment - $35,000 ii. North Ideal Park Play Equipment - $35,000 th c) 2012: Hinton-65 to Woodbury (LI) - $130,000 th d) 2013: 95 Street, Jamaica to Hadley - $55,000 20. Ice Arena a) 2010: i. Sign - $85,000 ii. West Rink Bleacher Heat (Central Section) - $12,000 b) 2011: None c) 2012: i. Ice Resurfacer - $100,000 ii. West Rink Bleacher Heat - $20,000 d) 2013: Hot Water Heater Replacement - $30,000 e) Post 2015: i. Replace Metal Roof - $400,000 ii. Chiller System Conversion from Direct to Indirect - $1 Million 21. Building Replacement Fund a) 2010: PS/City Hall Architect/Planning - $300,000 b) 2011: i. PS/City Hall Construct New Facility - $8,700,000 ii. Public Works Replace Lighting in Old Section - $30,000 (Pending a Grant) iii. Public Works Replace Heating in Old Section - $32,000 (Pending a Grant) c) 2012: PS/City Hall Construct New Facility – 8,000,000 d) 2013: i. Public Works Construct heavy equipment bay mezzanine - $30,000 ii. Public Works Concrete storage fins for salt storage shed - $30,000 e) 2014: Fire Station #2-Parking lot replacement and curbing - $150,000 22. Future Tree Mitigation a) 2010: Highlands Park Volunteer Tree Planting - $150,000 b) 2011: Woodridge Park Volunteer Tree Planting - $5,000 c) 2012: City Hall, PW, Fire Stations Volunteer Tree Planting - $5,000 d) 2013: West Draw Park Volunteer Tree Planting - $5,000 e) Post 2015: i. Pine Tree Valley/Pine Tree Park Volunteer Tree Planting - $5,000 ii. CG Trail Corridor Volunteer Tree Planting - $5,000 Cottage Grove City Council 19 August 11, 2010 Regular Meeting During the City Engineer’s presentation, the Council briefly discussed the following: (1) Meter replacement program proposed for 2013, the update on th construction of a play structure within the Lennar Subdivision off of 65 Street and Hinton Avenue; (2) Relocating the Public Works facility due to the preferred location of the Red Rock Corridor Station; (3) PFC issue; (4) developer installation of utilities; (5) Sharing a trailer with Public Works and Police for the speed sign; and (6) landscaping work proposed along the side slopes along the th exit ramps at the 80 Street bridge; and (7) to consider adding the remodel or th construction of a new Fire Station No. 2 on 80 Street adjacent to the ravine. 13. WORKSHOP SESSION – CLOSED TO PUBLIC - None. ADJOURNMENT MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER OLSEN, TO ADJOURN THE REGULAR MEETING AT 10:45 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk