Loading...
HomeMy WebLinkAbout2010-12-15 PACKET 08.A.pool M 60 A] 114 - Logjawl) FW A - ilk I nii�tA RAN -E Consider approving a conditional use permit to allow the installation of columbarium at All Saints Lutheran Church, 8100 Belden Boulevard. 0 XA I a 011 • Adopt the resolution approving the conditional use permit to allow a columbarium at All Saints Lutheran Church. BUDGET IMPLICATION: $N/A BUDGETED AMOUNT ADVISORY COMMISSION ACTION: $N/A N/A ACTUAL AMOUNT FUNDING SOURCE REVIEWED APPROVED DENIED 1:1 M F ❑ ❑ ❑ ❑ ❑ F ❑ ❑ F F F ❑ F Z MEMO/LETTER: Memo from John McCool dated 12/8/10 Z RESOLUTION: Draft F ORDINANCE: F, ENGINEERING RECOMMENDATION: F LEGAL RECOMMENDATION: Z! Excerpt from 11/22/11P • Commission Minutes C ity ity Administrato( bate CITY OF COTTAGE GROVE MINNESOTA TO: Mayor and Members of the City Council Ryan Schroeder, City Administrator M "I WON 91 M U4 0=0 M re I MIS I 1; 0 IBM =9, i All Saints Lutheran Church has applied for conditional use permit to install a pre-assembled columbarium that has 72 niches. The columbarium will be placed on the southeast side of the church building. Two urns can be placed in each niche for a total of 144 urns. The proposed columbarium is five feet in height with a five-foot, four-inch diameter. A paved walkway will be installed around the base of the columbarium. All Saints Lutheran Church is located at 8100 Belden Boulevard and is shown on the location map below. Honorable Mayor, City Council, and Ryan Schroeder All Saints Lutheran Church — Columbariurn December 8, 2010 Page 2 of 4 and the cemetery associations in Newport and Cottage Grove have agreed to accept the columbarium if it needed to be relocated from the Church's property. The Planning Commission unanimously (8-to-O vote) recommended that the City Council ap- prove All Saints Lutheran Church's conditional use permit. An excerpt from the Planning Com- mission's unapproved minutes is attached. MIT- =1 The City Code allows columbaria as a conditional use in various zoning districts. The proposed columbarium is approximately 72 feet from the Church's southerly property line which abuts Belden Boulevard. The setback exceeds the 50-foot minimum setback requirement. All Saints Church's property can adequately accommodate the proposed columbarium, and its proposed location does not adversely impact adjoining properties • cause any public safety is- sues. The proposed columbarium complies with all other city regulations. Proposed Columbarium A columbarium is a usually a brick, stone, or concrete structure (indoor or outdoor) where family members can place urns containing the ashes of cremated loved ones. The word 'columbarium' is derived from the Latin term columba, meaning "dwelling place of a dove." They are designed in various shapes and sizes. They can be incorporated into a wall structure that is integral to a building, in in-ground walkways/patios, or exist as a free-standing modular columbarium system. All Saints Lutheran Church proposes a 72-niche, 144-urn columbarium to be placed • th- • -. de • their building. A copy • their site plan is attached. The columbariurn is circular shaped, approximately five feet in height, and 56 inches in diameter. A granite cap is placed • top • the columbarium. The applicant has not yet decided • the color of the granite, the design or materials for a walkway around the base • the columbarium, • if there will be any landscaping or benches next to it. The location and an example of the columbarium proposed by the Church are shown below. Example of a 72-Niche Columbarium Honorable Mayor, City Council, and Ryan Schroeder All Saints Lutheran Church —Co|umbehum December 8.2U1O Page 3uf4 Aerial View Showing Proposed Location of the Columbarium Honorable Mayor, City Council, and Ryan Schroeder All Saints Lutheran Church ® Columbarium December 8, 2010 Page 4 of 4 All Saints' Policies and Operating Rules A draft copy of the applicant's policies and operating rules for the columbarium is attached. This document establishes conventional rules that ensure that the procedures for inurement and me- morializing are carried out in an orderly and consistent manner. The document also includes in- formation and plan in the event the church disbands or decides to relocate the columbarium. That the City Council approve All Saints Lutheran's conditional use permit application to allow installation • a 72-niche columbaria • their property at 8100 Belden Boulevard, subject to the conditions stipulated in the attached draft resolution. DRAFT 11/1/2010 1 1 • - rq • • e amm THE COLUMBARIU COMMITTEE: The Church Council of All Saints Lutheran Church shall have full control of the columbarium. This control shall be exercised through a permanent standing Columbarium Committee. 1. UNIFORMITY: Each section of the Columbarium shall consist of niches uniform in size for the placing of cremated human ashes. Each niche shall have a name plate of uniform size. The name plates and engraving shall be limited to the name of the deceased, and the dates of birth and death. The cost of the name plate will be paid from the escrow maintenance fund. Name plates will be ordered by the Columbarium Committee. 2. CONTROL: A record of numbered spaces arranged in a grid format will be maintained by the Columbarium Committee and kept in the church office in paper form and on a computer disc. The location of occupied or purchased spaces shall be indicated on the grid. All matters of design shall be determined by the Columbarium Committee. ELIGIBILITY: The right to submit applications to purchase and use space is available to all members of All Saints Lutheran Church and their immediate families (immediate family members are defined as spouse /partner, children and spouses /partners, parents, brothers, sisters, grandparents and grandchildren). Former members may also submit applications to purchase and use space. The Church Council of All Saints Lutheran Church through the Columbarium Committee, specifically reserves the right to approve or disapprove all applications for purchase regardless of the status of the applicant. l. The purchaser of this exclusive right, who has paid the purchase price in full and has been assigned a specific niche shall receive a certificate signed by the chair, or designated member of the Columbarium Committee attesting to his or her ownership of the sole and perpetual use of a specified niche as personal property. There will beno assessments or future charges after the purchase price has been paid. 2. The exclusive ri tousesuohareservednichenoaynotbeso|dorothervvsotnansferredbx any individual, other than to a member of the purchaser's immediate family as defined in the eligibility section above. If not transferred to an immediate family member, ownership may only be transferred to the Church, in which case the niche will be offered for purchase to eligible persons as provided for in these policies and regulations. _. ..—___h rese t right -- move, remod othe the columbarium any where within the church property. 4. The purchase of niches shall be h A portion of this purchase i h || b escrowed for the maintenance and upkeep of the columbarium. The price of such exclusive right may be increased from time to time by the Columbarium Committee as they deem necessary at their sole discretion. The purchase price of the niches of the same size shall be uniform, regardless of the location of the niche. The location of the niche purchased shall be determined by the Columbarium Committee based on the order in which payment is received. _ The C hurch w ill each niche, but the Church will not be responsible of loss thereof to fire or other cause. In the event that for any reason the Church determines that the columbarium can no longer be maintained, the columbarium will be moved to a location deemed appropriate by the Church 6. |n the ev�mt/U|SaintsLutheranChurch ngovestoanevv |ocaton|nthefutu�,theco|unobanunn ` groun will be moved to a suitable location on the of the location. Should All Saints Lutheran Church ever dissolve, the columbarium would be moved to either of two local cemeteries in Newport or Old Cotta Grove. Both cemeteries said they would allow the columbarium to be placed in their cemetery. OTHER CONDITIONS: The cu|un1behurn shall be open to visitors at all time. Cremated remains may be interred inaoz|unnbahunn niche with such committal service asis deemed appropriate by the pastoral staff. A copy of the death certificate shall berequired. PURCHASE OF NICHES: Purchase of a columbarium niche may be made by submitting a signed application and full payment of the sales price to All Saints Lutheran Church. ADDITIONAL PROVISIONSIAMENDMENTS: The Church Council reserves the right, in its sole discretion, to amend these Policies and Regulations and to add or delete provisions, without notice to any party. 1:06 [fig] Ito] Ji MYAN 01 Ji WI- WIN IIIII&Y- I �11 &I lilt Is 1:4 WHEREAS, All Saints Lutheran Church has applied for a conditional use permit to allow a columbarium on their property, legally described as: Tract E Registered Land Survey 26, RLS #26 Commonly known as 8100 Belden Boulevard South, Cottage Grove, Washington County, Minnesota. WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property and a public hearing notice was published in the South Washington County Bulletin; and WHEREAS, the Planning Commission held a public hearing on November 22, 201 and WHEREAS, a planning staff report, which detailed specific information on the property and the application request, was prepared and presented; and WHEREAS, the public hearing was open for public testimony and testimony from the applicant and the public was received and entered into the public record; and WHEREAS, the Planning Commission unanimously (8-to-0 vote) recommended approval of the application, subject to certain conditions listed below. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the conditional use permit to allow a columbariurn at All Saints Lutheran Church, located on the property legally described above, subject to the following conditions: 1. All Saints Lutheran Church maintains a record of all inurnments. 2. A building permit application must be completed, submitted, and approved by the City prior to the site preparation and installation of the columbaria. Detailed construction plans must be reviewed and approved • the Building Official. U=4i 1, 0 1 :1 Wil i! I I'll I 1 MIM01 Ji I lyi I t-11-1i Lei 0 1 M 1:4 :4 110 LMOA 0 0 LO All Saints Lutheran Church has applied for a conditional use permit to allow a 72-niche columbarium at 8100 Belden Boulevard South. McCool summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. MEMO= Cheryl Eliason, 8013 Gary Boulevard, asked about security measures, fencing, traffic, and why the columbarium is being put at the church and not a cemetery. Ted Fredrickson, 8291 River Acres Road, introduced himself as the Chair of the Columbarium Committee. He ex- plained that the columbarium weighs 6,000 pounds, is made of granite, and will be placed on a foundation. He stated that they are not adding ornamentation to the top due to con- cerns about possible vandalism. In terms of security, they are not doing anything different than a cemetery would do, and there will be no fence around it. The niches are very secure and cannot be broken into. He explained that it is not being placed in a cemetery because All Saints Lutheran Church does not have its own cemetery; they use a couple different ones for burial. There will be a seating area and a small walkway around the columbarium. Poncin asked if there are federal or state regulations related to cremated remains. McCool responded no. Poncin asked about recordkeeping. Fredrickson explained that the church will keep a log and the company they are buying the columbarium from will have compute- rized records. - . • Brittain made a motion to recommend approval • the conditional use permit to allow a columbarium at All Saints Lutheran Church subject to the conditions listed below. Tre•er seconded. 2. A building permit application must be completed, submitted, and approved by the City prior to the site preparation and installation • the columbaria. Detailed con- struction plans must be reviewed and approved by the Building Officiai.