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Home My WebLink About2010-12-15 PACKET 08.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA Aft MEETING ITEM 4 DATE 12/15/2010 OF. PREPARED BY: Administration Ryan Schroeder COUNCIL ACTION REQUEST: Consider the following Public Safety/City Hall Project approvals: 1. Approval of Site Master Plan. 2. Approval of the Phase One Solution on the Site. 3. Approval of the Conceptual Building Plans. 4. Approval of the Building Size. 5. Approval of the Budget and Schedule. STAFF RECOMMENDATION: Approve the five items and direct the Project Team and consultants to enter the design and development phase of the project. SUPPORTING DOCUMENTS: ❑ MEMO/LETTER: Memo from Ryan Schroeder. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: F LEGAL RECOMMENDATION: [] OTHER: Attachments. ADMINISTRATORS COMMENTS: ! ity Administ or Date COUNCIL ACTION TAKEN: APPROVED F1 DENIED FIOTHER WINUff"M s City of �` .r • " , , Minnes As Council is aware it has been scheduled that on December 15, 2010 a decision point on the proposed Public Safety / City Hall (PSCH) project exists. That decision is to move the project forward as presented by the Project Team or to amend the project scope, scale and budget prior to moving the project forward. At this time the Project Team is recommending a project scope and budget. Enclosed, please find concept drawings fora 66,500 square foot building. This building size is somewhat larger than the 2005/6 Space needs study; however, with two exceptions it is also substantially similar in scope to the initial study. The two areas which constitute almost the entire growth in scope are in the parking lot and an interior mechanical room instead of a roof top mezzanine. Both of these building enlargements allow us to take advantage of the conceptual building footprint and as such it is anticipated that the mechanical room, while a square footage upgrade is likely not a cost upgrade. In the case of the parking facility we are still planning for a 40 car parking garage. The square footage allocated for this garage within the space needs study was found to not be sufficient to provide this amount of parking. Further, as in the mechanical room example the garage sidewalls would be coterminous with the conceptual building envelope footprint. In spite of the growth in the building size we believe we can build this project within the previously established budget and to provide for some cost savings from that initial budget. As is shown within the Wald Engineering initial cost estimating (attached) the project, including the building construction ($11,925,800), site work ($1,200,000), construction contingency ($634,200) project fees, professional services, moving, etc. ($1,355,000) and furniture, fixtures and equipment ($880,000) totals $15,995,000. A community meeting is set on December 14, 2010 to review the concept plans and budget numbers. Any observations / ideas generated from that meeting will be brought forward to the City Council for consideration. Recently I have heard talk within the community that a gun range facility should be considered for this project. The project team has not included that in this recommendation as we have not had the time availability to completely review the topic. However, according to Wold the project budget for a four -lane gun range would be about $750,000. Wold will be coming to your meeting with additional material which will be helpful in walking through the project. What Council will be asked at the conclusion of that presentation /discussion is as follows: 1. Approval of the Site faster Plan 2. Approval of the Phase One Solution on the site (construction of the PSCH) 3. Approval of the Conceptual Building Plans 4. Approval of the Building size (66,500 square feet) 5. Approval of the Budget and Schedule (enclosed) If Council is comfortable with all of the above we would ask for direction to enter the design/development phase on this project. Council Action: By motion approve the five items noted above for the PSCH project and direct the Project Team and consultants to enter the design and development phase of the project. December 14: Community Meeting @ City Hall Open House: Presentation: December 15: City Council Meeting on Concept Design: 730 PM Presentation by Wold Architects including project estimating Council action to approve concept and order design/development January through March Design Development Refine project estimates/value engineering April 3: City Council Meeting; Design Development Presentation Presentation by Wold Architects Finalize project financing Council action to approve design and enter Contract Document Phase August 3, 2011: Presentation to City Council on Construction documents Council action to approve construction documents to go to bid September 15, 2011: Bids Received September 21, 2001: Presentation to Council Council action to award construction contract City of Cottage Grove 7516 80th Street South / Cottage Grove, Minnesqj?j55Q)10-6la5T A G E G a o %l E www.cottage-grove.org MEETING TRAINING' EOC ROOMS COMMUN ROOM COMMUNITY DEVELOPMENT STORAGE EOUII E MEN'S TLT N'S TILT I= N B TLT LOBBY O COUNCIL CHAMBERS 651-458-2800 Fax 651-458-2897 TDD 651-458-2880 MEN'S LOCKER' FIRE CONE' SLOWER, TRAINING TOILETS CASE MGMT WOMEN'S INVESTIGATIONS LOCKER, SHO.EfIl J E LEV. ROLL C ALL Om—E ITY HALT LOCKER OU STAIRS 'IT j SHOWER ROOM J TOILETS R.LLCALL RESERVES STATE STOR� ROOPE BREAK F I ITNESS ROOM PATROL SHARED STAFF SPACES WAIN -EVEL FLOOR PLAN DIA GRAM 12 / 1 3/ 1 () EQUAL OPPOR UNITY EMPLOYER MAIN ENTRY/ LOBBY CONE. SUB -CORBY u O CENTRAL MAIL , . �_ CONF. PUBLIC LIM, SAFETY W M JAN. M w n PS DMIN/ FIRE FILES ADMIN. 651-458-2800 Fax 651-458-2897 TDD 651-458-2880 MEN'S LOCKER' FIRE CONE' SLOWER, TRAINING TOILETS CASE MGMT WOMEN'S INVESTIGATIONS LOCKER, SHO.EfIl J E LEV. ROLL C ALL Om—E ITY HALT LOCKER OU STAIRS 'IT j SHOWER ROOM J TOILETS R.LLCALL RESERVES STATE STOR� ROOPE BREAK F I ITNESS ROOM PATROL SHARED STAFF SPACES WAIN -EVEL FLOOR PLAN DIA GRAM 12 / 1 3/ 1 () EQUAL OPPOR UNITY EMPLOYER City • Cotta e Grove 7516 80th Street South / Cottage Grove, Minnes(pt@155Q)10-al25T A (, iz G ii o %l f:l www.cottage-grove.org 651-458-2800 Fax 651-458-2897 TDD 651-458-2880 NO sm i2 /13 /10 LOWER L EVEL FLOOR FLAN DIAGRAM EQUAL OPPORTUNITY EMPLOYER New Public Safety/ City Hall W !d Architects and Engi City of Cottage Grove December 13, 201 Construction Costs Area 737 Cost/ SF CostrUction Cost Base Structure &Enclosure 86.500 SF $ 95.00 $ 6.317,500 Police Office Area 12.800 SF $ 90.00 $ 1,152 City Hall Office Area 9,100 SF $ 88.00 $ 819,000 Public Area/ Meeting/ Council Chambers 8,100 SF $ 140.00 $ 1 Shared Areas 6,800 SF $ 71.00 $ 482,800 Police Detention/ Booking/ Ci[c. 4 5F $ 225.00 $ 900 Evidence Processing 4.700 SF $ 165.00 $ 775,500 Police Garage 18.000 SF $ 15.00 $ 270 Mechanical Spaces 3 SF $ 25.00 $ 75 Subtotal ConstruUonCost 86,500 SF $ 179.34 $ 11,925.800 Site Construction Costs Earthwork/ Site Preparation $ 130 Site Utilities $ 165 Roads/ Sidewalks/ Parking $ 350,000 Landscaping $ 475,000 SiteAmmenides $ 80,000 Subtotal Site Costs $ 1 Construction Contingency $ 634,200 Total Construction Cost $ 13,760,000 Project Costs ArchiteoundFaeo $ 737 Expenses Reimbursable Ex � 480O8 ' Legal/ Bond Issuance $ 60 GeotenhnicaKEnvironmentad $ 50 Surveying $ 40.000 Metropolitan Council/ City SAC Fees $ 15,000 Trunk Fees $ 25,000 City Engineering/ Inspections $ 30,000 Water Access Fees $ 20 Plumbing Plan Review Fee $ 10.000 City Roads and Service Fees $ 25.VOO Utility Transformer/ Inspection Fees $ 40,800 Construction Testing/ Special Inspections $ 50.000 Commissioning/ Testing and Balancing $ 60.008 Quality Review/ Value Engineering $ 30.000 Bid Set Printing/ Advertising $ 15.000 Staff Time/ Moving Costs $ 26.000 Contingency $ 75.000 Total Project Costs $ 1,355,080 Furniture d Equipment Furniture Allowance $ 550.000 Equipment Allowance $ 125,000 Technology Allowance $ 125 Consultant Fees $ 38 Contingency $ 50.000 Subtotal Furniture and Equipment 880,000 TOTAL PROJECT COST $ 15,995,004,' Commission No. 102189