HomeMy WebLinkAbout2011-01-19 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 01/19/2011
PREPARED BY : Public Works
ORIGINATING DEPARTMENZ
Les Burshten
DEPARTMENT HEAD
COUNCIL ACTION REQUEST
Consider awarding the purchase of the Ice Resurfacer in the amount of $87,096.33 to Frank J.
Zamboni, & Co., Inc. in th amount of $87,096.33.
STAFF RECOMMENDATION
Adopt the resolution awarding the purchase to Frank J. Zamboni, & Co., Inc. in the amount of
$87,096.33. Frank J. Zamboni, & Co., Inc. submittec the lowest of 2 bids recieved
BUDGET IMPLICATION 2012 Budget $100,000
BUDGETED AMOUNT
ADVISORY COMMISSION ACTION
DATE REVIEWED
❑ PLANNING ❑
❑ PUBLIC SAFETY ❑
❑ PUBLIC WORKS ❑
❑ PARKS AND RECREATION ❑
❑ HUMAN SERVICES /RIGHTS ❑
❑ ECONOMIC DEV. AUTHORITY ❑
❑ ❑
SUPPORTING DOCUMENTS
❑ MEMO /LETTER: Brian Voelker, January 14, 2011
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS
City Administrator
$87,096.33
ACTUAL AMOUNT
APPROVED DENIED
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Date
C: \Documents and Settings \bvoelker \My Do nts \Request For Purchas Lamboni Bid Award \City Council Ac brm - 2012 Zamboni
Purchase 011211 hoc
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Date
C: \Documents and Settings \bvoelker \My Do nts \Request For Purchas Lamboni Bid Award \City Council Ac brm - 2012 Zamboni
Purchase 011211 hoc
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Brian A. Voelker, Public Works Management Analyst
Date: Friday, January 14, 2011
Subject: Ice Resurfacer Bid Award
Bids were opened for the Ice Resurfacer on Monday, January 10, 2011.
There were a total of ? bids. The following summarizes the results of the Bids received:
The low Bidder on the Ice Resurfacer was Frank J. Zamboni & Co., Inc. with a Bid of
$87,096.33. This compares to the equipment replacement estimate of $100,000.00. These Bids
have been reviewed and found to be in order. Staff also recommends accepting Alternate #1
Deduct to Trade -In of the 1983 Zamboni Model 50OHD for $8,500.00.
If the City Council wishes to award the Purchase of the Ice Resurfacer to the low Bidder, then
Frank J. Zamboni & Co., Inc. should be awarded the Purchase on the Bid Amount of
$87,096.33.
The Ice Resurfacer will be delivered the first week of January 2012.
Supplier /Manufacturer
Bid Amount
Alternate #1
Trade -In
Sales Tax
Total
Low
Zamboni
$ 89,993.64
$ (8,500.00)
$ 5,602.69
$ 87,096.33
#2
Becker Arena Products
$ 112,615.00
$ (2,500.00)
Included
$ 110,115.00
The low Bidder on the Ice Resurfacer was Frank J. Zamboni & Co., Inc. with a Bid of
$87,096.33. This compares to the equipment replacement estimate of $100,000.00. These Bids
have been reviewed and found to be in order. Staff also recommends accepting Alternate #1
Deduct to Trade -In of the 1983 Zamboni Model 50OHD for $8,500.00.
If the City Council wishes to award the Purchase of the Ice Resurfacer to the low Bidder, then
Frank J. Zamboni & Co., Inc. should be awarded the Purchase on the Bid Amount of
$87,096.33.
The Ice Resurfacer will be delivered the first week of January 2012.
RESOLUTION NO. 2011-
RESOLUTION AWARDING BID FOR ICE RESURFACER AND TRADE -IN OF
THE 1983 ZAMBONI MODEL 500HD TO FRANK J. ZAMBONI & CO., INC. IN
THE AMOUNT OF $87,096.33
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, bids were requested to provide the necessary equipment;
and
WHEREAS, two firm submitted a bids; and
WHEREAS, it appears that Frank J. Zamboni & Co., Inc. is the lowest
responsible bid; and
WHEREAS, it is the recommendation of the Public Works Director that
the contract be awarded to Frank J. Zamboni & Co., Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the bid for the
Ice Resurfacer and Trade -In for the 1983 Zamboni Model 500HD to be awarded
to Frank J. Zamboni & Co., Inc. in the amount of $87,096.33.
Passed this 19th day of January, 2011.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
PURCHASE AGREEMENT
Zamboni Model 545 Ice Resurfacer
THIS AGREEMENT, made and entered into this 19th day of January, 2011, by and
between the City of Cottage Grove, 8635 West Point Douglas
Road South, Cottage Grove, MN 55016, hereinafter called
"Cottage Grove" and Frank J. Zamboni & Co., Inc., 15714
Colorado Ave., Paramount, CA 90723.
NOW THEREFORE, it is agreed between Cottage Grove and, Frank J. Zamboni & Co.,
Inc. in consideration of this agreement contained herein as follows:
1. SCOPE OF PURCHASE: To provide Cottage Grove with a Zamboni Model
545 Ice Resurfacer based on bid documents attached to this purchase agreement.
2. SERVICE: Cottage Grove hereby contracts with Frank J. Zamboni & Co., Inc.
to purchase a Zamboni Model 545 Ice Resurfacer per November 24, 2010 bid
documents.
3. DELIVERY: Delivery for the Zamboni must be on the week of January 2, 2012.
A request for additional time may be granted by the Public Works Director for a
time extension, if required, due to unforeseen manufacturing and delivery
conditions.
4. 'TRADE -IN: 1983 Zamboni Model 5001 ID Trade -In must be picked up after the
new ice resurfacer is delivered.
5. COMPENSATION: Cottage Grove will pay Eight One Thousand Four Hundred
Ninety Three Dollars and 64/100 ($ 81,493.64) per your bid, date Monday,
January 10, 2011. The above price includes the Alternate #1 for a Eight
Thousand Five FIundred Dollars and 00 /100 (88,500.00) Deduct for the trade -in
of the 1983 Zamboni Model 500FID. The above price does not include any
applicable sales tax. The City of Cottage Grove is responsible for paying and
reporting all sales tax.
6. INDEPENDENT CONTRACTOR: It is agreed by both parties that at all times
and for all purposes, hereunder, Frank J. Zamboni & Co., Inc. (including its staff
and employees), is an independent contractor and not employees of Cottage
Grove. Persons performing services to be rendered by, Frank J. Zamboni & Co.,
Inc. under this agreement shall not be deemed employees, agents, or servants of
Cottage Grove. Social security, unemployment and federal /state withholding
taxes, general liability insurance, and workers compensation insurance for, Frank
J. Zamboni & Co., Inc. employees shall be the responsibility of Frank J. Zamboni
& Co., Inc. as their sole employer.
7. LIQUIDATED DAMAGES: Frank J. Zamboni & Co., Inc. shall be liable for
liquidated damages for failure to deliver ice resurfacer by January 15, 2012 at the
rate of $500.00 per week. In the event that the cause for non - completion is the
fault of the City or uncontrollable natural occurrences, the City shall waive
liquidated damages. The calculation and accumulation of liquidated damages will
not commence without written notice from the City to Frank Zamboni & Co.,
Inc..
8. CANCELLATION: This agreement may be terminated by either party at any
time with or without cause, by giving a 30 day written termination notice to the
other party.
9. AMENDEMENTS: All alterations, amendments, deletions, or waivers of the
terms of this agreement shall be valid and enforceable only when they have been
reduced to writing and duly signed by both parties.
IN WITNESS WHEREOF, the respective parties have duly executed this Agreement
intending to be bound effective this date and year first indicated above.
By:
President
Date
City of Cottage Grove
8635 West Point Douglas Road
Cottage Grove, MN 55016
By:
Ryan Schroeder
City Administrator
Date