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Home My WebLink About2010-09-15 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting September 15, 2010 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Justin Olsen, and Council Member Rice. The following were absent: Council Member Mark Grossklaus. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. th Kathy Lewandoski, 9043 75 Street South, Cottage Grove, commented on an article in the Washington County Bulletin stating that the City Council has failed to inform the citizens of their proposal to build a new Public Safety/City Hall complex. She stated that the Council should accept the citizen petition and place this issue on the November 2010 General Election ballot. Mayor Bailey stated that it is too late to place a bond referendum on the General Election ballot. Ernie Pine, Community Education Director for the South Washington County School District, invited the Mayor, City Council Members, and City Staff to attend the ‘Empty Bowls’ event to be held on November 17, 2010, at the District Program Center. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on September 15, 2010, at the Cottage Grove City Hall located at th 7516 80 Street South. Mayor Myron Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey led the audience, staff, and Council Members in the pledge of allegiance to the flag of the United States of America. Cottage Grove City Council 2 September 15, 2010 Regular Meeting ROLL CALL The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Pat Rice, and Council Member Justin Olsen. The following were absent: Council Member Mark Grossklaus. Also present were: Ryan R. Schroeder, City Administrator; Caron M. Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Craig Woolery, Public Safety Director; Jennifer Levitt, City Engineer; and Les Burshten, Public Works Director. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER RICE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 4-0. 2. PRESENTATION A. Youth Service Bureau, Inc. Paul Weiler, Executive Director of the Youth Service Bureau located at 7064 W. Point Douglas Road, Cottage Grove, thanked the City Council for the support the City provided to the Youth Service Bureau for over 30 years and provided an update on their activities for the past couple of years. He stated that the City’s support to the Youth Service Bureau has been very vital in their work with at-risk youth and families. Mr. Weiler asked the City Council to increase their support this coming year from $10,000 to $15,000 to ensure that the same quality of service is available to all youth living in Cottage Grove. Council Member Grossklaus arrived at 7:34 p.m. 3. APPROVAL OF MINUTES – None. 4. CONSENT CALENDAR Council Member Rice pulled item F and Mayor Bailey pulled item J for acknowledgement and discussion purposes. MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER PETERSON, TO: Cottage Grove City Council 3 September 15, 2010 Regular Meeting A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE SUBMITTED. B. AUTHORIZE THE PURCHASE OF THREE (3) PANASONIC COMPUTERS FROM FLORIDA MICRO FOR $3,248.34 EACH OR A TOTAL COST OF $9,745.35 PLUS SALES TAX, TO REPLACE THE LAPTOP COMPUTERS IN THE AMBULANCES. C. ADOPT RESOLUTION NO. 2010-130, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF THE PROPOSED ASSESSMENT ROLL FOR THE LEHIGH AND TRUNK HIGHWAY 95 ROAD IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 2010-131, A RESOLUTION CALLING FOR A PUBLIC HEARING ON OCTOBER 6, 2010, AT 7:30 P.M., ON THE LEHIGH AND TRUNK HIGHWAY 95 ROAD IMPROVEMENT PROJECT. D. ADOPT RESOLUTION NO. 2010-132, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ND PROPOSED ASSESSMENT ROLL FOR THE PINECLIFF 2 ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 2010-133, A RESOLUTION CALLING FOR A PUBLIC HEARING ON OCTOBER 6, 2010, AT 7:30 P.M., ON THE ND PINECLIFF 2 ADDITION STREET AND UTILITY IMPROVEMENTS. E. ADOPT RESOLUTION NO. 2010-134, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. ADOPT RESOLUTION NO. 2010-135, A RESOLUTION CALLING FOR A HEARING ON OCTOBER 6, 2010, AT 7:30 P.M., ON THE PROPOSED ASSESSMENTS FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. F. ADOPT RESOLUTION NO. 2010-136, A RESOLUTION ACCEPTING DONATIONS TOTALING $650.00 FOR STREET LIGHT HOLIDAY DECORATIONS. G. ADOPT RESOLUTION NO. 2010-137, A RESOLUTION AWARDING QUOTE FOR STREET LIGHTING REWIRING WORK TO LPD ELECTRIC, INC., FOR $40,637.85. H. APPROVE THE MINNESOTA POLLUTION CONTROL AGENCY (MPCA) PROPERTY ACCESS AGREEMENTS WITH THE CITY OF COTTAGE GROVE FOR PROPERTY IDENTIFICATION NUMBERS 0502721140005, Cottage Grove City Council 4 September 15, 2010 Regular Meeting 1702721110097, 1202721320016, 1002721230001, 0802721140001, 070272111007, AND 0802721220009 FOR THE PURPOSE OF AMBIENT GROUNDWATER MONITORING. I. ADOPT RESOLUTION NO. 2010-138, A RESOLUTION ORDERING THE TH ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 8456 88 STREET SOUTH, COTTAGE GROVE. J. RECEIVE AND PLACE ON FILE THE PETITION REQUESTING THE INSTALLATION OF A SIDEWALK ALONG THE STREETS THAT ABUT BLOCK 5 OF PINECLIFF ADDITION AND LOTS 1 AND 2 IN SILVERWOOD ADDITION. K. ADOPT RESOLUTION NO. 2010-139, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE 2010 PAVEMENT MANAGEMENT RIVER ACRES (DISTRICT H) ROAD PROJECT. ADOPT RESOLUTION NO. 2010-140, A RESOLUTION CALLING FOR A HEARING ON OCTOBER 20, 2010, AT 7:30 P.M., ON THE 2010 PAVEMENT MANAGEMENT RIVER ACRES (DISTRICT H) ROAD PROJECT. L. ADOPT RESOLUTION NO. 2010-141, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS TH CONDITIONS FROM PRIVATE PROPERTY LOCATED AT 8929 89 STREET COURT SOUTH, COTTAGE GROVE. ADOPT RESOLUTION NO. 2010-142, A RESOLUTION CALLING FOR A HEARING ON OCTOBER 6, 2010, AT 7:30 P.M., ON THE PROPOSED ASSESSMENTS FOR REMOVAL OF HAZARDOUS DEBRIS FROM TH PRIVATE PROPERTY LOCATED AT 8929 89 STREET COURT SOUTH, COTTAGE GROVE. M. ADOPT RESOLUTION NO. 2010-143, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS ST CONDITIONS FROM PRIVATE PROPERTY LOCATED AT 8069 71 STREET COURT SOUTH, COTTAGE GROVE. ADOPT RESOLUTION NO. 2010-144, A RESOLUTION CALLING FOR A HEARING ON OCTOBER 6, 2010, AT 7:30 P.M., ON THE REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY LOCATED AT ST 8069 71 STREET COURT SOUTH, COTTAGE GROVE. Cottage Grove City Council 5 September 15, 2010 Regular Meeting N. ADOPT RESOLUTION NO. 2010-145, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY LOCATED AT 8542 GROSPOINT AVENUE SOUTH, COTTAGE GROVE. ADOPT RESOLUTION NO. 2010-146, A RESOLUTION CALLING FOR A HEARING ON OCTOBER 6, 2010, AT 7:30 P.M., ON THE PROPOSED ASSESSMENTS FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY LOCATED AT 8542 GROSPOINT AVENUE SOUTH, COTTAGE GROVE. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response to VFW Regarding Costs for Extension of Utilities and the City’s Gambling Contribution Fee. Mayor Bailey received the response to the Cottage Grove VFW related to the cost to extend utilities in 2007 and the basis for the gambling contribution fees. No City Council action taken. 6. PUBLIC HEARINGS - None. 7. BID AWARDS A. Consider Rejecting All Bids Received for the Thompson Grove Estates Storm Sewer Rehabilitation Project and Re-Bid in 2011 MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2010-147, A RESOLUTION REJECTING ALL BIDS RECEIVED FOR THE THOMPSON GROVE ESTATES STORM SEWER REHABILITATION PROJECT AND TO RE-BID THE PROJECT IN 2011. MOTION CARRIED. 5-0. 8. UNFINISHED AND NEW BUSINESS A. Reconsider Resolution No. 2010-127 Giving Preliminary Approval for the Issuance of the City’s Capital Improvement Plan Bonds in an Amount Not to Exceed $11,700,000; and Adopt the City of Cottage Grove, Minnesota, Capital Improvement Plan for the Years 2011 through 2015. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO ADOPT RESOLUTION NO. 2010-148, A Cottage Grove City Council 6 September 15, 2010 Regular Meeting RESOLUTION RESCINDING RESOLUTION NO. 2010-127, A RESOLUTION RELATING TO PRELIMINARY APPROVAL FOR THE ISSUANCE OF THE CITY’S GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS IN AN AMOUNT NOT TO EXCEED $11,700,000 AND ADOPTING THE CITY OF COTTAGE GROVE, MINNESOTA, CAPITAL IMPROVEMENT PLAN OF 2011 THROUGH 2015. MOTION CARRIED. 5-0. B. Public Safety/City Hall Facility John McNamara of Wold Architects provided an update to the City Council and for the public on the new Public Safety/City Hall facility. He stated that they have met with the project team multiple times and the departments to review the previous space need studies, and are currently in the process of confirming those needs. The project team toured the Farmington City Hall and Police Station, Lakeville Police Station, Prior Lake City Hall and Police Station, and the Savage City Hall addition. Mr. McNamara stated that in November he would like to present the proposed square footage of the building, the budget estimate, and the placement of the building on the site. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey stated that tours the existing Public Safety facility have been scheduled for Wednesday, September 22, 2010 at 10:00 a.m. and 7:30 p.m., and on Thursday, September 23, 2010 at 7:30 p.m. 11. PAY BILLS MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 168808 THROUGH 168963 TOTALING $587,792.11. CHECK NUMBERS 168808 THROUGH 168831 TOTALING $171,172.72 ISSUED PRIOR TO CITY COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC Cottage Grove City Council 7 September 15, 2010 Regular Meeting A. City Administrator Mid-Year Review Mayor Bailey stated that the purpose of the closed session was to conduct a performance evaluation on the City Administrator, Ryan Schroeder. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER RICE, TO CLOSE THE MEETING. MOTION CARRIED. 5-0. The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Pat Rice, Council Member Jen Peterson, and Council Member Mark Grossklaus. Also present: Caron M. Stransky, City Clerk. A complete tape recording of the closed session is on file in the Office of the City Clerk. MOTION BY MAYOR BAILEY, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO RECONVENE THE REGULAR MEETING. MOTION CARRIED. 5-0. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO ADJOURN THE REGULAR MEETING AT 9:35 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk