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Home My WebLink About2010-11-03 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting November 3, 2010 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Pat Rice, Council Member Mark Grossklaus, and Council Member Justin Olsen. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Harry Taylor, Public Works Supervisor. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on November 3, 2010, at the Cottage Grove City Hall located at 7516 th 80 Street South. Mayor Myron Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey led the audience, staff, and Council Members in the pledge of allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Pat Rice, Council Member Mark Grossklaus, and Council Member Justin Olsen. Cottage Grove City Council 2 November 3, 2010 Regular Meeting The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Harry Taylor, Public Works Supervisor. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATION A. Eagle Scout Award – Tommy Karlstrand. Mayor Bailey and City Council Members presented a plaque to Tommy Karlstrand for attaining the rank of Eagle Scout through Troop 777. 3. APPROVAL OF MINUTES A. July 7, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the July 7, 2010 Regular Meeting stand approved as presented. B. July 21, 2010 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the July 21, 2010 Special Meeting stand approved as presented. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items D, E, and I. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PLANNING COMMISSION MEETING OF SEPTEMBER 27, 2010. Cottage Grove City Council 3 November 3, 2010 Regular Meeting B. AUTHORIZE ISSUANCE OF A 3.2% OFF-SALE LIQUOR LICENSE TO NORTHERN TIER RETAIL, DBA SUPERAMERICA, LOCATED AT 7162 EAST POINT DOUGLAS ROAD, COTTAGE GROVE, FOR THE PERIOD COMMENCING DECEMBER 1, 2010 THROUGH DECEMBER 31, 2011. C. AUTHORIZE THE PURCHASE OF A SAVIN 5100 WD WIDE FORMAT COPIER/SCANNER FROM CRABTREE COMPANIES TOTALING $19,175.38 (INCLUDES SALES TAX) FOR THE COMMUNITY DEVELOPMENT DEPARTMENT. D. ADOPT RESOLUTION NO. 2010-167, A RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT AND AUTHORIZING THE ACCEPTANCE OF A GRANT AWARD FOR PARTICIPATION IN AN ALCOHOL SATURATION PROGRAM DESIGNED TO ARREST IMPAIRED DRIVERS (DWI ENFORCEMENT). E. ADOPT RESOLUTION NO. 2010-168, A RESOLUTION AUTHORIZING THE CALL OF OUTSTANDING GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2002B, AND GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2003B. F. ADOPT RESOLUTION NO. 2010-169, A RESOLUTION APPROVING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING TO BE HELD ON DECEMBER 1, 2010, AT 7:30 P.M., TO CONSIDER THE WEST POINT DOUGLAS ROAD EXTENSION. G. ADOPT RESOLUTION NO. 2010-170, A RESOLUTION APPROVING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING TO BE HELD ON DECEMBER 1, 2010, AT 7:30 P.M., TO CONSIDER THE 2011 PAVEMENT MANAGEMENT PROJECT FORIMPROVEMENTS IN THE PINE COULEE AND COUNTRYWOOD (DISTRICT I) AREA AND THE HOWARD’S ADDITION (DISTRICT A) AREA. H. ADOPT RESOLUTION NO. 2010-171, A RESOLUTION AWARDING THE QUOTE FOR THE RIVER OAKS MONUMENT SIGNS FOUNDATION TO BLACKSTONE CONTRACTORS, INC., TOTALING $28,000. I. ADOPT RESOLUTION NO. 2010-172, A RESOLUTION ACCEPTING A GRANT TOTALING $3,000 THROUGH THE SHAKOPEEMDEWAKANTON AUTOMATIC ELECTRONIC SIOUX COMMUNITYFOR TWO (2) DEFIBRILLATORS (AED) FOR THE POLICE AND FIRE DEPARTMENT. J. ADOPT RESOLUTION NO. 2010-173, A RESOLUTION EXTENDING THE PRELIMINARY PLAT APPROVAL FOR THE RESIDENTIAL SUBDIVISION NAMED “MICHAEL’S POINTE” TO NOVEMBER 7, 2012. Cottage Grove City Council 4 November 3, 2010 Regular Meeting K. ADOPT RESOLUTION NO. 2010-174, A RESOLUTION ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AT PROPERTY LOCATED AT 8706 INGERSOLL AVENUE SOUTH AND OWNED BY BRADLEY AND ADRIENNE KAPLAN. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. 6. PUBLIC HEARINGS A. Continue the Public Hearing and Adopt the Assessment for Removal of st Public Safety Hazards from Property Located at 8069 71 Street Court South and Owned by Joanne Bader. Community Development Director Blin stated that at the October 6 and October 20 regular City Council meetings, this assessment hearing was continued. He stated that in conversations with staff, Ms. Bader has voiced the opinion that some items removed from the property had value and should have remained in the house. Community Development Director Blin recommended that the City Council adopt the assessment for the removal of accumulated material and animal feces within the property. Mayor Bailey stated that he opened the public hearing at the October 6, 2010 meeting and asked if anyone in the audience had any comments and/or objections on this matter. Mr. Elliott Vasor, a resident of the home, stated that he did not object to the cleanup work; however, someone removed items of value from the property, such as a brand new air compressor, an end table, and a pair of roller blades. Mayor Bailey clarified for the record that the City of Cottage Grove itself did not cleanup the property, it was cleaned up by an outside firm. There being further comments from anyone in the audience, Mayor Bailey closed the public hearing. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO ADOPT RESOLUTION NO. 2010-175, A RESOLUTION ADOPTING SERVICE CHARGES FOR THE REMOVAL OR ELIMINATION OF PUBLIC SAFETY HAZARDS FROM PRIVATE ST LOCATED AT 8096 71 STREET COURT SOUTH, COTTAGE GROVE Cottage Grove City Council 5 November 3, 2010 Regular Meeting (PID NUMBER 09.027.21.22.0017), AND OWNED BY JOANNE BADER. MOTION CARRIED. 5-0. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approve the Capital Improvements Program (CIP). Finance Director Roland reviewed the 2011 through 2015 Capital Improvements Program, which consists of anticipated capital expenditures in excess of $15,000. The types of projects included in the CIP are public facilities/buildings, infrastructures, utilities and parks and playgrounds. For 2011, the CIP includes $21.7 million in projects. Finance Director Roland recommended that the City Council adopt the resolution approving the Capital Improvement Program. th Kathy Lewandoski, 9043 75 Street South, Cottage Grove, commented that a citizens petition was submitted requesting a referendum and she did not understand why the City was moving forward with the construction of a Public Safety/City Hall facility. Finance Director Roland stated that the City must plan and identify all of the possible costs that we could incur in a year’s time. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2010-176, A RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT TO THE CITY’S COMPREHENSIVE PLAN 2020 TO INCORPORATE THE CAPITAL IMPROVEMENTS PROGRAM (CIP). MOTION CARRIED. 4-1 (COUNCIL MEMBER RICE VOTED NAY). B. Consider Adopting a Resolution Stating the City’s Preference for the Langdon Village Site as the Cottage Grove Station Location on the Red Rock Corridor. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2010- 177, A RESOLUTION CONVEYING THE PREFERENCE OF THE LANGDON VILLAGE SITE FOR THE COTTAGE GROVE STATION ON THE RED ROCK CORRIDOR. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. Cottage Grove City Council 6 November 3, 2010 Regular Meeting 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen congratulated Dave Thiede and Derrick Lehrke on their election to the City Council and to Autumn Lehrke, John Kriesel, Dennis McNamara, and Katie Sieben. He also extended his appreciation for the years of hard work put forth by Myra Peterson, Karla Bigham, Pat Rice, and Mark Grossklaus. Mayor Bailey highlighted the following: A. Empty Bowl Event on November 17 B. Park High School Principal Dr. Efe Agbamu selected as the “Minnesota Association of the Secondary School Principal Capital Division Principal of the Year.” C. Holiday Breakfast on November 20. D. Holiday Train on December 11 st E. Community Tree Lighting Ceremony on December 1 F. Holiday Lighting Contest. 11. PAY BILLS MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 169433 THROUGH 169608 TOTALING $551,056.25. CHECK NUMBERS 169433 THROUGH 169461 TOTALING $103,884.18 ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC A. Silverwood/Pinecliff Neighborhood Park. Senior Planner Burbank stated the City received a petition signed by 80 residents of the Silverwood and Pinecliff neighborhoods requesting a neighborhood park with playground equipment. He stated that the Parks, Recreation, and Natural Resources Commission reviewed the petition at their September and October meetings and the Commission recommends that the City Council consider the installation of an active recreational park facility with funding allocated from the Park Trust Fund. Senior Planner Burbank reviewed the contents of the report included in the Agenda Packet, which included discussion on the shift in policy relating to park planning, park dedication funding, the Commission recommendation, site analysis, potential costs for site preparation, installation of fencing along the pond or retaining wall, and proposed playground equipment. Cottage Grove City Council 7 November 3, 2010 Regular Meeting nd Senior Planner Burbank introduced Brian and Ruby Mower of 7682 62 Street South, Cottage Grove, in attendance. Ruby Mower stated their petition is for a mini-park in their neighborhood, which would serve 150 children and 123 families; meets the Cottage Grove 2020 Comprehensive Plan Objectives; and supported by 90 homeowners (65%). She stated that the residents approve Option B and request the following: i. Approve the petition. a) Install the playground behind 6200 Hedgecroft Avenue South; b) Cost estimate $65,000 ($35,000 for grading, filling, and retaining walls, plus $30,000 for playground equipment). c) Residents work with City Planning on equipment selection. ii. Approve the use of the Park Trust Fund (31% of $207,268 park dedication funds contributed by developers). iii. Do not assess the residents of Pinecliff and Silverwood. Community Development Director Blin asked the City Council to give staff direction as to how to proceed with the petition. Following discussion, the City Council authorized staff to continue evaluate the petition including potential location(s), costs, and funding options. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO ADJOURN THE REGULAR MEETING AT 9:35 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk