HomeMy WebLinkAbout2011-02-02 PACKET 03.D.OPEN FORUM
Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides
a person the opportunity to inform the Council of a problem or to request information
related to City business not scheduled for Council action and not on the agenda. Mayor
Bailey warned those who speak to limit their remarks to two (2) minutes or less.
The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus,
Council Member Justin Olsen, Council Member Pat Rice, and Council Member Jan
Peterson.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine
Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Peter Koerner,
Deputy Public Safety Director, and Les Burshten, Public Works Director.
Mayor Bailey asked if anyone in the audience wished to address the City Council on any
topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the
Regular Meeting.
CALL TO ORDER — Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
Regular Meeting on October 20, 2010, at the Cottage Grove City Hall located at 7516
80 Street South. Mayor Myron Bailey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
Mayor Bailey led the audience, staff, and Council Members in the pledge of allegiance to
the flag of the United States of America.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus,
Council Member Justin Olsen, Council Member Pat Rice, and Council Member Jen
Peterson.
The following were absent: None.
Cottage Grove City Council 12
October 20, 2010 Regular Meeting
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine
Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Peter Koerner,
Deputy Public Safety Director; and Les Burshten, Public Works Director.
Mayor Bailey presided over the meeting.
1. ADOPTION OF AGENDA
Mayor Bailey move item 6.C, Hold Public Hearing Considering the Assessment of
Public Improvements for the 2010 Pavement Management Proiect to Item 6.A
under Public Hearings of the agenda.
MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL
MEMBER OLSEN, TO APPROVE THE AGENDA, AS AMENDED. MOTION
CARRIED. 5 -0.
2. PRESENTATION
A. Firefighter's Fund Grant Award Presentation by Fire Services Chief Byerly.
The Mayor and City Council Members received a check in the amount of
$6,250 from the Fireman's Fund for the purchase of new equipment for the
Department.
B. K9 "Blitz" Painting by Gail Pommerening.
The Mayor and City Council Members received a portrait of the City's K9
dog "Blitz" from Jim Taylor, President of the Cottage Grove Crime
Prevention Board, and painted by Gail Pommerening, a local resident, for
display in the Cottage Grove Police Department.
3. APPROVAL OF MINUTES — None.
4. CONSENT CALENDAR
Council Member Rice pulled Item I and Council Member Peterson pulled item F
from the Consent Calendar for discussion purposes only.
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER
OLSEN, TO:
A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES:
Cottage Grove City Council 13
October 20, 2010 Regular Meeting
i. ECONOMIC DEVELOPMENT AUTHORITY MEETING OF
SEPTEMBER 14, 2010.
B. APPROVE THE REVISED DESIGN FOR THE COTTAGE GROVE ICE
AREA SIGN LOCATED AT 8020 80 STREET SOUTH, COTTAGE
GROVE.
C. ADOPT RESOLUTION NO. 2010 -159 A RESOLUTION AUTHORIZING
THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
PAINTING OF THE INNSDALE TANK LOCATED AT 8492 81 STREET
SOUTH, COTTAGE GROVE.
D. APPROVE SERVICE AGREEMENT COST INCREASE OF $9,180 FOR
THE AUTO START DIGITAL CONTROL BY COLLINS ELECTRIC, FOR
THE EMERGENCY GENERATORS LOCATED AT FIRE STATION 1 AND
FIRE STATION 4.
E. SCHEDULE A SPECIAL MEETING FOR MONDAY, NOVEMBER 8, 2010,
AT 7:00 P.M., TO CANVASS THE RESULTS OF THE NOVEMBER 2,
2010 GENERAL ELECTION AND TO DECLARE THE WINNERS OF THE
TWO (2) CITY COUNCIL MEMBER SEATS.
F. APPROVE THE APPOINTMENT OF BRENNA MASGAI TO A YOUTH
SEAT ON THE HUMAN SERVICES /HUMAN RIGHTS COMMISSION FOR
A ONE (1) YEAR TERM COMMENCING OCTOBER 20, 2010.
G. ADOPT RESOLUTION NO. 2010 -160 A RESOLUTION ORDERING THE
ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 8933 89
STREET CIRCLE SOUTH, COTTAGE GROVE.
H. ADOPT RESOLUTION NO. 2010 -161 A RESOLUTION ELECTING TO
CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES
ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE
COMMUNITIES ACT FOR CALENDAR YEAR 2011 THROUGH 2020.
ADOPT RESOLUTION NO. 2010 -162 A RESOLUTION ACCEPTING
HOLIDAY DONATIONS TOTALING $420.00.
10419 to] IRK61.3V al I; I •pia
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None.
6. PUBLIC HEARINGS
Cottage Grove City Council
October 20, 2010 Regular Meeting 114
A. Hold Public Hearing to Consider the Assessment of Public Improvements
for the 2010 Pavement Management Program and Adopt the Resolution
Adopting Assessments for the 2010 Pavement Management River Acres
(District H) Road Improvements Project.
City Engineer Levitt highlighted the various elements of the public
improvement project, which included streets, storm sewer, and the quiet
zone.
Finance Director Roland provided a recap of the project costs, funding
sources, and assessment types noting that the total cost of the project was
$1.3 million and 45% of the cost or $614,668 assessed, $90,700 funded
through the storm sewer utility fund, and the balance ($660,542) from the
property tax levy. Finance Director Roland then reviewed the payment
options and the interest rate to be charged.
Finance Director Roland recommended that the Council adopt the
resolution adopting the assessments for the 2010 Pavement Management
River Acres (District H) Road Project. She stated that Staff has received
four (4) objections to the assessment roll and the City Council has received
copies of the objections.
For the record, the City received a petition signed by approximately 35
residents within the 2010 Pavement Management Project, River Acres
District H area in objection to the proposed assessment. A copy of the
petition is on file in the office of the Finance Director.
Mayor Bailey asked if the City Council had any questions. There being
none, Mayor Bailey opened the public hearing.
The City Council heard testimony in opposition to the assessment from
John Swenson of 7903 113 Street South; Terry Vikla of 7810 110 Street
South; Chad Magle of 11301 Inman Avenue South; Kathy Lewandoski of
9043 75 Street South; Thomas Hunter, 8235 River Acres Road; Michelle
Myrick of 7800 110 Street South, Ken Byrne of 8279 River Acres Road;
Larry Brown of 8035 River Acres Road; Richard Mullen of 8211 River
Acres Road; and Patricia St. Germain of 7675 113 Street South.
There being no further comments or objections, Mayor Bailey closed the
public hearing.
The City Council discussed the 7% interest rate added to the amount of the
assessment.
Cottage Grove City Council 15
October 20, 2010 Regular Meeting
City Attorney Heine stated that the City Council could adopt the resolution
adopting the assessments tonight and reconsider the interest rate prior to
November 15, 2010. Finance Director Roland stated the City Council could
consider the interest rate at a special meeting already scheduled by the
City Council on November 8, 2010.
Finance Director Roland stated that the difference between a 7% and 5%
interest rate on $5,277 for the first year is approximately $100.
MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY
COUNCIL MEMBER RICE, TO ADOPT RESOLUTION NO. 2010 -163 A
RESOLUTION ADOPTING THE ASSESSMENTS FOR THE 2010
PAVEMENT MANAGEMENT RIVER ACRES (DISTRICT H) ROAD
IMPROVEMENTS PROJECT, AND TO CONSIDER AMENDMENT OF
THE EXISTING INTEREST RATE AT THE DECEMBER 8, 2010 SPECIAL
CITY COUNCIL MEETING. MOTION CARRIED. 5 -0.
B. Continue Public Hearing from October 6, 2010 on Assessment of Charges
for Removal of Hazardous Conditions on Private Property at 8069 71
Street Court South, Cottage Grove.
Community Development Director Blin stated that the property owner,
Joanne Bader, has requested that the City Council grant her a continuance
to the November 3, 2010 Regular City Council meeting.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL
MEMBER GROSSKLAUS, TO CONTINUE THIS PUBLIC HEARING TO
THE NOVEMBER 3, 2010 REGULAR CITY COUNCIL MEETING.
MOTION CARRIED. 5 -0.
C. Continue Public Hearing from October 6, 2010 on Assessment of Charges
for Removal of Weeds on Private Property located at 7860 Janero Avenue
South and 8455 Heron Avenue South.
Community Development Director Blin stated that due to some issues with
the notification requirements, he would recommend that the City Council
close the public hearing and not act on the weed removal costs for the
properties located at 7860 Janero Avenue South and 8455 Heron Avenue
South.
Cottage Grove City Council
October 20, 2010 Regular Meeting
Mayor Bailey asked if anyone in the audience would like to speak on this
matter. There being none, Mayor Bailey closed the public hearing.
No City Council action taken.
7. BID AWARDS — None.
8. UNFINISHED AND NEW BUSINESS
A. Consider Adopting a Resolution Providing Comment to the First Draft of the
Mississippi River Corridor Critical Area (MRCCA) Rules.
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL
MEMBER PETERSON, TO ADOPT RESOLUTION NO, 2010 -164 A
RESOLUTION SUPPORTING AN APPROACH TO THE MISSISSIPPI
RIVER CRITICAL CORRIDOR RULEMAKING PROCESS THAT
BALANCES THE PRESERVATION AND ENHANCEMENT OF THE
ENVIRONMENTAL, CULTURAL, RECREATIONAL, AND ECONOMIC
FUNCTIONS OF THE MISSISSIPPI RIVER. MOTION CARRIED. 5 -0.
B. Consider Amending the Zoning Ordinance to Allow Columbarium's as a
Conditional Use in Agricultural and Residential Zoning Districts and to
Consider Authorizing the Publication of the Zoning Ordinance Amendment
by Title and Summary.
Community Development Director Blin reviewed the application of All
Saints Lutheran Church, 8100 Belden Boulevard South, filed an application
to amend the City Code to allow columbarium's in various zoning districts,
noting that the Church is contemplating constructing on their property. He
stated that the Planning Commission reviewed the proposed ordinance and
recommends that the City Council pass the proposed ordinance.
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY
COUNCIL MEMBER RICE, TO PASS ORDINANCE NO. 884 AN
ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA,
AMENDING TITLE 11, CHAPTER 9 OF THE COTTAGE GROVE CITY
CODE TO ALLOW A COLUMBARIUM AS A CONDITIONAL USE IN
CERTAIN ZONING DISTRICTS. MOTION CARRIED. 5 -0.
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL
MEMBER GROSSKLAUS, TO ADOPT RESOLUTION NO. 2010 -165 A
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 884
BY TITLE AND SUMMARY. MOTION CARRIED. 5 -0.
Cottage Grove City Council I 7
October 20, 2010 Regular Meeting
C. Consider Amending the Zoning Ordinance to Allow Outdoor Merchandise
and Vending Machines as Permitted Accessory Uses with Performance
Standards in All Commercial Zoning Districts and to Consider Authorizing
the Publication of the Zoning Ordinance Amendment by Title and
Summary.
Community Development Director Blin stated this ordinance amendment
would allow outside merchandise and vending machines as permitted
accessory uses with performance standards in all commercial zoning
districts.
Community Development Director Blin stated that the Planning
Commission reviewed the proposed ordinance and recommends that the
City Council pass the proposed ordinance.
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY
COUNCIL MEMBER OLSEN, TO PASS ORDINANCE NO. 885 AN
ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AN
ORDINANCE AMENDING TITLE 11, CHAPTER 10A, SECTION 3, OF
THE COTTAGE GROVE CITY CODE BY ADDING OUTSIDE
MERCHANDISE DISPLAY AND STORAGE. MOTION CARRIED. 5 -0.
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL
MEMBER GROSSKLAUS, TO ADOPT RESOLUTION NO. 2010 -166 A
RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. 885
BY TITLE AND SUMMARY. MOTION CARRIED. 5 -0.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND
REQUESTS — None.
10. COUNCIL COMMENTS AND REQUESTS
Council Member Olsen stated the Strawberry Fest Committee is hosting their
annual Monster Bash even on October 29, 2010 at the VFW and the Halloween
Parade on October 30, 2010. He also encouraged the residents of the City of
Cottage Grove to vote on November 2, 2010.
Mayor Bailey stated that the Holiday Train is December 11, 2010 and encouraged
the public to attend a tour of the Public Safety /City Hall on October 28„ 2010.
11. PAY BILLS
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER GROSSKLAUS, TO APPROVE PAYMENT OF CHECK NUMBERS
Cottage Grove City Council O
October 20, 2010 Regular Meeting
169231 THROUGH 169432 TOTALING $1,024,382.84. CHECK NUMBERS
169231 THROUGH 169259 TOTALING $197,713.19 ISSUED PRIOR TO
COUNCIL APPROVAL. MOTION CARRIED. 5 -0.
12. WORKSHOP SESSION — OPEN TO THE PUBLIC
At 9:40 p.m., the City Council temporarily adjourned the Regular Meeting for a
Workshop Session, open to the Public.
A. 2011 Pavement Management Project.
City Engineer Levitt reviewed the draft feasibility report for the 2011
Pavement Management Project, which includes public improvements in the
Pine Coulee /Countrywood (District 1) and Howard's Addition (District A).
She then described the existing conditions within each District and the
proposed improvements.
Pine Coulee /Countrywood
Improvements in the Pine Coulee /Countrywood (District 1) include street,
storm sewer, and storm water features along the project corridor. There are
no sanitary sewer or water main improvements proposed for this area. The
estimated cost of the improvements total $1,323,000.
Howard's Addition
Improvements in the Howard's Addition include street improvements and
staff would evaluate whether the existing culvert at the south end of the
project is in need of replacement. There is no sanitary sewer, water main,
or storm water quality improvements proposed for this area. The estimated
cost of the project totals $164,000.
Countrywood Park
Park improvements would include additional plantings, curb and gutter for
the parking lot, improvements to the swing set, adding a basketball pad,
benches or picnic tables, and to re -grade the ball field. The Parks,
Recreation, and Natural Resources Commission reviewed the preliminary
plan and were in favor of the proposed improvements. The improvements
will cost approximately $153,000.
City Engineer Levitt asked the City Council for direction and the City
Council provided Staff with authorization to proceed.
Cottage Grove City Council t�
October 20, 2010 Regular Meeting �
B. West Point Douglas Road Extension Project
City Engineer Levitt reviewed the draft feasibility report for the West Point
Douglas Road Extension Project and described the existing conditions and
the proposed improvements. Key components of the project include the
following:
i. Extension of West Point Douglas Road to the intersection of
Highway 61 with Highway 95, including closure of the existing
access to the west of Erickson Marine, construction of a right turn
lane off of Highway 61, and storm water improvements.
ii. Signal revision to accommodate a fourth approach.
iii. Reconstruction of the existing West Point Douglas Road.
City Engineer Levitt stated that at the request of the owners of Gerlach's
and Erickson Marines, the project does not include the installation of a
sidewalk along West Point Douglas Road.
City Engineer Levitt highlighted the estimated costs of the improvements
and the proposed cost allocation, noting that there will be benefit appraisals
conducted.
The City Council discussed the proposed improvements and authorized
staff to proceed with the project. City Engineer Levitt noted that the City
Council would receive the final feasibility report at the November 3, 2010
regular City Council meeting.
13. WORKSHOP SESSION — CLOSED TO PUBLIC
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER
GROSSKLAUS, TO CLOSE THE MEETING. MOTION CARRIED. 5 -0.
A. Labor Negotiations
The following were present: Mayor Myron Bailey, Council Member Mark
Grossklaus, Council Member Justin Olsen, Council Member Pat Rice, and
Council Member Jan Peterson.
Also present: Ryan Schroeder, City Administrator, Caron Stransky, City
Clerk, and Joseph Fischbach, Human Resources Coordinator.
Cottage Grove City Council I 1
October 20, 2010 Regular Meeting
Pursuant to the open meeting laws, at 10:21 P.M., the Mayor and City
Council met in closed session to discuss labor negotiations for 2011 with
staff.
Personnel Matter
The following were present: Mayor Myron Bailey, Council Member Mark
Grossklaus, Council Member Justin Olsen, Council Member Pat Rice, and
Council Member Jen Peterson.
Also present: Caron Stransky, City Clerk
Pursuant to the open meeting law, the Mayor and City Council met in a
closed session and discussed a personnel matter.
MOTION BY COUNCILMEMBER OLSEN, SECONDED BY COUNCIL
MEMBER PETERSON, TO RECONVENE THE REGULAR MEETING.
MOTION CARRIED. 5 -0.
Mel [6In 7•Ii7ilaorr
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER
GROSSKLAUS, TO ADJOURN THE REGULAR MEETING AT 11:10 P.M. MOTION
CARRIED. 5 -0.
Prepared by,
Caron M. Stransky
City Clerk