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Home My WebLink About2011-02-02 PACKET 04.H.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 02/02/11 PREPARED BY Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Pass a motion authorizing the purchase of a 2011 Dodge Caravan from Dodge of Burnsville for $20,715.00 which is the current state contract bid and the changeover and equipment installation, staying within the budgeted amount of $28,000.00. STAFF RECOMMENDATION Authorize the purchase of a 2011 Dodge Caravan from Dodge of Burnsville for $20,715.00 plus the changeover and equipment installation, staying within the budgeted amount of $28,000.00 9210 -4530 BUDGET IMPLICATION: $ 138,000 $20,715 + changeover Veh. Equip BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE SUPPORTING DOCUMENTS ❑ MEMO /LETTER: Deputy Director of Public Safety Greg Rinzel dated 01 -27 -2011 Quotes from: Dodge of Burnsville, Elk River Ford, Fury Motors ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: W 0 A e PPROVED ❑ DENIED ❑ OTHER rA City of Cottage Grove Public Safety Memo To: Director of Public Safety Craig A. Woolery From: Deputy Director of Public Safety Greg Rinzel Date: January 27, 2011 Subject: PURCHASE OF 2011 POLICE REPLACEMENT VEHICLE I am requesting the replacement of the 2000 Chevrolet Monte Carlo. On December 13, 2010 it was struck by another vehicle in the City of St Paul. The accident was the other driver's fault and our vehicle was ruled a total loss by the League of MN Cities. This vehicle was on schedule to be replaced in 2012. I am requesting the purchase of a 2011 Dodge Caravan from Dodge of Burnsville in the amount of $20,715. This is the state contract bid and is less expensive than the other two quotes I received. I have spoken to finance and learned this purchase and subsequent set -up will be financed thru our self insurance fund minus any revenue received from the other parties insurance. I am also requesting that we remove our budget allotment of $28,000 in 2012 for this vehicle. I respectfully ask that this request be approved. GPR /cce Encl: three van bids. t•: S313 - Minivan - Total Vehicle Length - 195.1°" to 205" Vehicle will include the following required OEM equipment if not part of standard base package: Automatic Transmission Engine Block Heater AM /FM Radio Cruise Control Tilt Wheel Driver & Passenger Air Bags Power Locks and Windows 4 -Wheel ADS Brakes Air Conditioning Standard Seating Daytime Running Lights Side Air Bags Rear Window Defroster Seating Capacity 7 Passengers All vehicles must be.flex fuel, or have an EPA city MPG "rating of 30 or greater, dr have an EPA highway: MPG rating of 35 or greater PROVIDE THE FOLLOWING STANDARD BASE PACKAGE INFO ON MODEL O FFERED: Make, Model, and Model No. Offered: Total Length of Vehicle: Engine Size: (liters) Fuel Type: (Flex Fuel, Gasoline, Diesel, Hybrid) EPA City MPG Rating EPA Highway MPG Rating Seat Covering (Vinyl or Cloth) Front Seat Configuration Seating capacity Describe the keyset and functions provided from the Manufacturer as standard equipment here: e.g., Key FOB, Cut Key, PATS Key, Key w /FOB, Chipped Key, etc. (be specific) Enter quantity of keysets as described above provided as standard equipment from the manufacturer for this model: (be specific, t set, 2 sets etc.) Price for One (1) unit per above specification - DELIVERED Enter price for one (1) additional keyset as described above here: Gr Caravan Express RTKH53 202.6 3.61- Flex Fuel 17 25 Cloth Buckets 7 entry Key Theft Det Keyless ent 2 Sets $ 22,998.00 Triple Net Invoice Price $ 88.00 plus additional keyset Contract Award # 444345 Price -> equals = $ 20,715.00 Total Delivered Price Plus additional options to match 2010 SXT Packaee(Priced at invoice): Enter deduct amount for customer pickup Enter deduct amount forAdditionai keyset as described above: Vendor Dodge of Burnsville Contact Name Justin Gerber E Mail Address: jgerber @dodgeofburnsville.com $ 46.00 $ $8.00 Phone No. 952- 767 -2702 Toll Free No. 666- 346 -6998 Fax No. 952- 882 -6053 2011 Dodge Grand Caravan SE RTKH53 -7 pass. ELK RI vE "THE LAST OF THE LITTLE GUYS" FORD-DODOE -JEEP Meet _,� c sales 17219 ttw io NW Ell2 F-Mr, MN 55330 roll Free 200 -441 -2302 Fay, # (763) 2, ¢ -3332 -Wade Turner (763) 274 -3319 tivturn_�r @erfd.com Fax to: _Greg Rinzel - Cottage Grove E -mail: Address: City, ST, Zip Fax #: Phone #: Date: _1 /25/11 Nikki Greer (763) 274 -3326 freer erj.com Fleet ID #: (You must have a fleet ID# to receive gov't pricing) 2011 Dod a Gr.Caravan SE - 12TKI353- 7 pass. Code Exterior Color Price __ Includes: Stone White Incl. 3.61_ V6 E85 engine Auto transmission Remote Entry AM/FM radio w/ CD /MP3 Air conditioning Cruise Control Tilt Wheel Power Heated Mirrors Driver /Passenger Front /Side Airbags Power windows /locks 4 -wheel ASS brakes Rear Window Defroster Cloth Front Bucket Seats Sunscreen glass Hi- capacity rear air cond. Bright Silver Met. Incl. Brilliant Black Incl. Dk. Charcoal Incl. Dee water Blue Incl. Mango Tango Incl. _ Interior Color Additional O bons Available: Price: H7Xl Black/Lt. Gra stone Pricing Price does not include sales tax I lie _ $ 20,954.00 fees) — , .. ,... :.. In lied of,Service Manuals on CO/Paper, Chrysler is offering a subscription progrpni- thru www techaothori y.COm : This isa direct bnkto pucehase service _ information: Additional O (ions Transit Impr Excise Tax *" * *see below for counties $ 20.00 per vehicle -- Extended Warranty(optional) s Please inquire about prices Warranty Options Subtotal for each vehicle Tease asie, us i f UDR are fwterestO iw awls extewded warrawt we WUL get UOV the best U tJ mber of Units Ordered _ !G Total for all Units e5 not InCIUdC SalCS tax / lie roe$ ** Transit Impr Excise Tax is applicable in the counties of Anoka, Dakota, Hennepin, Ramsey & Washington. Does not arl if vehicle is a marked eme en vehicle, Elk 1UverFecrd.D6dgeJeep CwV mev'S4nature - Date Please call with any questions. Payment is due upon delivery of each vehicle 1.5% monthly interest rate will be assessed on accounts not received within 30 days of delivery date or any part thereof. Greg Rinzel From: Dick Reineck (rreineck @furymotors.com] Sent: Tuesday, January 25, 20114:26 PM To: Greg Rinzel Subject: pricing 2011 Attachments: image2011- 01- 25- 170312.pdf GREGG ATTACHED IS ONE OF 7 IDENTICAL 2011 DODGE GRAND CARAVAN EXPRESS WHICH REPLACES THE GRAND CARAVAN SE. YOUR COST ON THIS WOULD BE $24949 PLUS APPROPRIATE LICENSE AND TAXES. IF THE CITY OWNS ANY MINIVAN WE JUST NEED A COPY OF TITLE THE PRICE WOULD GO DOWN TO $24199 PLUS APPROPRIATE TAXES AND LICENSE FEES. IF YOU ARE DOING ANY POLICE CONVERSION WORK,RADIOS, SHELVING,LITES ETC. IT WOULD GO DOWN TO $23949 PLUS APPROPRIATE LICENSE AND TAXES. THESE PRICES ARE BASED ON CURRENT REBATES WHICH END 1- 31 -11. I WOULD EXPECT THE REBATES TO BECOME BETTER IN FEBUARY AS INVENTORY INCREASES.LET ME KNOW ON ANY QUESTIONS OR CONCERNS. ALSO LET ME KNOW ON LOW BID. DICK REINECK FLEET & COMMERCIAL MANAGER FURY MOTORS INC. 1000 S CONCORD ST. S.ST.PAUL,MN.55075 651 251 8214 DIRECT 651 251 8234 FAX RREINECK@aFURYMOTORS.COM - - - -- original Message - - - -- From: <info@furymotors.com> To: <rreineck @furymotors.com> Sent: Tuesday, January 25, 2011 2:07 PM This email has been scanned by the MessageLabs Email Security System. For more information please visit http• / /www messaBelabs.com /email 1