HomeMy WebLinkAbout2011-02-02 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 02/02/11
PREPARED BY Public Safety Craig Woolery
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Pass a motion authorizing the purchase of a 2011 Ford Escape from Elk River Ford for
$18,340.00 which is the current state contract bid and the changeover and equipment
installation, staying within the budgeted amount of $28,000.00.
STAFF RECOMMENDATION
Authorize the purchase of a 2011 Ford Escape from Elk River Ford for $18,340.00 plus the
changeover and equipment installation, staying within the budgeted amount of $28,000.00
9210 -4530
BUDGET IMPLICATION: $ 138,000 $18,340 + changeover Veh. Equip
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS
® MEMO /LETTER: Deputy Director of Public Safety Greg Rinzel dated 01 -19 -2011
Quote from Elk River Ford
ADMINISTRATORS COMMENTS
COUNCIL ACTION TAKEN
a
ity Administrator Date
APPROVED
City of Cottage Grove
Public Safety Memo
To: Director of Public Safety Craig A. Woolery
From: Deputy Director of Public Safety Greg Rinzel
Date: January 19, 2011
Subject: PURCHASE OF 2011 POLICE PATROL REPLACEMENT VEHICLES
Included in the 2011 Budget is the replacement of four marked police units and a
vehicle for the Community Service Officers. The total budgeted amount is $138,000.00.
1 am requesting the immediate purchase of the CSO vehicle. The current vehicle has
over 126,000 miles and frequently needs costly maintenance.
I am recommending we purchase a 2011 Ford Escape from Elk River Ford. The
purchase price would be $18,340 which is the current State contract bid. This price
allows us to stay within the budgeted amount of $28,000.00 including changeover and
equipment.
I will make the additional squad purchases at a later date.
I respectfully ask that this request be approved.
GPR /cce
11 -002
443912 - 2011 Escape XLS 44 5 pass. - U9C
ELK PJIvE
"THE LAST OF THE UTTLE GUYS"
FORD - DODGE - JEEP
ELeet_� covery wrewtSnLes
1 FtWCu 10 NW
SLrz Rive Y, MN 66330
ToLL Free 800 -441 -2301
Fax ( 63) 274 -3338
"Wade Turner
(763) 274 - 3319
wturner @erfd.com
Fax to:
Address:
City, ST, Zip
Fax #:
Phone #:
Date:
Nikki Greer
(763) 274 -3326
noreer @erfcfi.com
Fleet ID #:
(You must have a Fleet D)# to receive gov't pricing)
Contract # 443912 -2011 Ford Escape XLS 4x4 5 pass
- U9C
Codes
Exterior Color
Pric
Includes:
UN
Steel Blue
Incl.
2.51 4 cyl engine Auto transmission
Block heater Keyless Entry
Air conditioning AM /FM CD Radio
P235/70R16 AS tires Daytime Running Lamps
Power Locks /Windows /Mirrors ABS brake system
Tilt Steering Wheel Cruise Control
Roll Stability Control Front/Side/Safety Canopy Airbags
UH
Tuxedo Black
Incl. ✓
UX
Ingot Silver Met.
In
YZ
Oxford White
Incl.
SZ
Blue Flame Met.
Incl.
UJ
Sterling Gray
_
Incl.
UP
Gold Leaf Metallic
_l
Incl.
WS
White Suede
Incl.
Additional Options Available:
Price:
JV
Sangria Red
Incl.
Privacy Glass
$226. li
Side Step Bars
$283.
Interior Color
Remote Start System
$283.
1S
Stone Gray
- --
All Weather Floor Mats
$62,
Cargo Area Protector Tray
$74.
Priem
Front/Rear Carpeted Floor Mats
$45.
SYNC (req EC Mirror /SYNC Controls)
$443.
Price
does not include sales tax / lie fees)
Additional Options
$ 17,732.73
1 Extra PATS key
$60.
1 Extra Integrated Key & FOB
$185. t/
Warranty Options
TIVET Tax **
see below for counties
per vehicle **
PowertrainCare (3 yrs)
100,000 miles/ $50 deductible
$ 1,170.
Extended Warranty(optional)
1 See prices to left
PowertrainCare (5 yrs)
100,00 miles / $50 deductible
- --- - --
S 1,210,
PowertrainCare (7 yrs)
m iles / $50 deductible
$ 1,320.
Subtotal for each vehicle
BaseCare (3 yrs)
_ 10 0 ,000
100,000 miles / $50 deductible
$1,315.
BaseCare (5 yrs)
100,000 miles/ $50 deducible
$ 1,365.
Number of Units Ordered
Service Documents (optional)
CD $250
___ _ 7
Late
Availability
BaseCare (7 yrs)
100,000 miles / $tible
$ 1,500.
ExtraCare (3 yrs)
100,000 miles / tible
$ 1,480.
ExtraCare (5 yrs)
100,000 miles / tible
$ 1,540.
_
Grand Total for all Units
(does not include sales tax / lie fees)
ExtraCare (7 yrs)
100,000 miles / tible
_
$ 1,705. __
PremiumCare (3 yrs)
100,000 miles / tible
$1,800.
TIVETTax is applicable in the counties of
Anoka, Dakota, Hennepin, Ramsey & Washington.
.3 Does not a pply if vehicle is a marke emergenc vehicle
PremiumCare (5 yrs)
100,000 miles / tible
$ 1,885.
PremiumCare (7 yrs)
100,000 miles / tible
$ 2,115.
Please call with any questions. Payment is due upon delivery of each vehicle
1.5% monthly interest rate will be assessed on accounts not received within
30 days of delivery date or any part thereof.