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Home My WebLink About2011-02-16 PACKET 03.B.•- •- Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council Member Pat Rice, Council Member Justin Olsen, and Council Member Jen Peterson. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on November 17, 2010, at the Cottage Grove City Hall located at 7516 80`" Street South. Mayor Myron Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey led the audience, staff, and Council Members in the pledge of allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus, Council Member Pat Rice, Council Member Justin Olsen, and Council Member Jen Peterson. Cottage Grove City Council 2 November 17, 2010 Regular Meeting The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATION A. Public Safety /City Hall Update John McNamara of Wold Architects and Engineers provided the City Council with presentation on the Public Safety /City Hall facility. A copy of the PowerPoint presentation is attached to the original minutes. Mr. McNamara stated they are half -way through the schematic design stage, they have finalized the master plan for the site, identified the building location on the site, and have spent time with the various Departments identifying how they work together. Mr. McNamara stated that at the end of the schematic design, they would complete the site plan and floor plans. He stated that they expect to complete the design process in March 2011, and prepare contract documents and bid documents by June of 2011. McNamara then reviewed the preliminary schematic building design, which includes the lobby, spaces around the lobby for the Council Chamber, a training room, the Emergency Operations Center, some additional meeting rooms, and then the Community Development, Finance, and Administration areas. The schematic also includes police administration, fire administration, a future fire apparatus, evidence, detention, patrol, investigations, patrol administration, and the garage. McNamara commented that they are attending Planning Commission and Public Safety, Health, and Welfare Commission meetings on Monday, November 22, 2010 at 6:30 p.m. An additional Community Meeting is on Tuesday, December 14, 2010. On December 15, 2010, they will be asking the City Council to approve the site conceptual building plans, the budget, and the schedule. Cottage Grove City Council 3 November 17, 2010 Regular Meeting The City Council reviewed the two (2) preliminary main level building diagrams designs. Diagram "A" is a north /south orientation of the entrance and lobby area, and Diagram "B" is the east/west orientation of the entrance and lobby area. The public lobby area includes the council chamber, a training /emergency operations center (EOC) room, a community room, storage, a kitchen, and toilet facilities, which are separate from the Community Development, Finance, and Administration offices. The Police Department has a separate entrance or sub -lobby for public access 24 -hours per day. Staff recommended proceeding with Diagram "B ". Council Member Peterson suggested including a memorial on the site. Mayor Bailey, Council Member Olsen, and Council Member Peterson voiced support for Diagram B. 3. APPROVAL OF MINUTES A. July 21, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the July 21, 2010 Regular Meeting stand approved as presented. 4. CONSENT CALENDAR The City Council pulled and briefly discussed Items D and E. MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER OLSEN, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. HUMAN SERVICES /HUMAN RIGHTS COMMISSIONS MEETINGS OF APRIL 14, 2010, MAY 12, 2010, JUNE 9, 2010, JULY 14, 2010, AUGUST 11, 2010, AND SEPTEMBER 8, 2010. ii. ECONOMIC DEVELOPMENT AUTHORITY MEETING OF OCTOBER 12, 2010. B. ADOPT RESOLUTION NO. 2010 -178 A RESOLUTION AMENDING RESOLUTION NO. 2006 -230, TO ALLOW AN ADDITIONAL DRIVEWAY ACCESS AT 10276 EAST POINT DOUGLAS ROAD SOUTH, COTTAGE GROVE. Cottage Grove City Council 4 November 17, 2010 Regular Meeting C. ACCEPT THE QUARTERLY FINANCIAL REPORT FOR THE NINE (9) MONTHS ENDED SEPTEMBER 30, 2010. D. ADOPT RESOLUTION NO. 2010 -179 A RESOLUTION ACCEPTING CASH DONATIONS TOTALING $460.00 FOR THE HOLIDAY DECORATIONS. E. APPROVE THE COTTAGE GROVE SPLASH PAD PLANNING STUDY PREPARED BY BONESTROO DATED NOVEMBER 10, 2010 FOR $9,150.00. F. AUTHORIZE THE PURCHASE OF P.O.S.S. SHIFT SCHEDULING SOFTWARE FOR THE POLICE DIVISION FROM VISUAL COMPUTER SOLUTIONS, INC., FOR $10,000.00, PLUS SALES TAX, AND AN HP SERVER FOR $2,890.51, PLUS SALES TAX, USING FUNDS FROM THE CRIMINAL FORFEITURE FUND. G. ADOPT RESOLUTION NO. 2010 -180 A RESOLUTION RETURNING A DONATION BY THE COTTAGE GROVE ATHLETIC ASSOCIATION RECREATIONAL SOCCER DIVISION TOTALING $25,000.00. H. ADOPT RESOLUTION NO. 2010 -181 A RESOLUTION ADOPTING THE 2011 PAY PLAN AND BENEFITS FOR EMPLOYEES NOT COVERED BY A LABOR CONTRACT FOR THE CITY OF COTTAGE GROVE. APPROVE THE APPOINTMENT OF DAVID BARKOW TO THE PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION TO FILL A VACANT SEAT TO EXPIRE FEBRUARY 28, 2012. X royffel \ T 1 me 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS — None. 8. UNFINISHED AND NEW BUSINESS — None. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS Cottage Grove City Council 5 November 17, 2010 Regular Meeting Council Member Olsen announced that a prayer breakfast is on November 23, 2010 at Mississippi Dunes. Council Member Peterson announced that the next Beyond- the - Yellow- Ribbon meeting is December 21, 2011. Mayor Bailey stated that the City and the YMCA are jointly conducting a telephone survey of potential facilities within the City. Mayor Bailey highlighted the following upcoming holiday events A. Holiday Train Breakfast Fundraiser at Applebee's on November 20 B. Holiday Street Light Decoration to be illuminated on November 24 C. Holiday Tree Lighting at City Hall on December 1St D. Nomination Deadline for the Holiday Lighting Contest is December 3rd. E. CID Rail Holiday Train arriving on December 11th. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 169609 THROUGH 169778 TOTALING $611,893.56. CHECK NUMBERS 169609 THROUGH 169637 TOTALING $169,750.97 ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION - CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER GROSSKLAUS, TO ADJOURN THE REGULAR MEETING AT 8:18 P.M. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk ./�i WI iTit7it�fil