HomeMy WebLinkAbout2010-11-17 MINUTES
COTTAGE GROVE CITY COUNCIL
City of Cottage Grove, Minnesota
Regular Meeting
November 17, 2010
OPEN FORUM
Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum
provides a person the opportunity to inform the Council of a problem or to request
information related to City business not scheduled for Council action and not on the
agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes
or less.
The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus,
Council Member Pat Rice, Council Member Justin Olsen, and Council Member Jen
Peterson.
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Howard Blin, Community Development Director;
Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig
Woolery, Public Safety Director, and Les Burshten, Public Works Director.
Mayor Bailey asked if anyone in the audience wished to address the City Council on
any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the
Regular Meeting.
CALL TO ORDER – Regular Meeting
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
Regular Meeting on November 17, 2010, at the Cottage Grove City Hall located at 7516
th
80 Street South. Mayor Myron Bailey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
Mayor Bailey led the audience, staff, and Council Members in the pledge of allegiance
to the flag of the United States of America.
ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Mark Grossklaus,
Council Member Pat Rice, Council Member Justin Olsen, and Council Member Jen
Peterson.
Cottage Grove City Council 2
November 17, 2010 Regular Meeting
The following were absent: None.
Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk;
Robin Roland, Finance Director; Howard Blin, Community Development Director;
Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig
Woolery, Public Safety Director; and Les Burshten, Public Works Director.
Mayor Bailey presided over the meeting.
1. ADOPTION OF AGENDA
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL
MEMBER GROSSKLAUS, TO APPROVE THE AGENDA AS PRESENTED.
MOTION CARRIED. 5-0.
2. PRESENTATION
A. Public Safety/City Hall Update
John McNamara of Wold Architects and Engineers provided the City
Council with presentation on the Public Safety/City Hall facility. A copy of
the PowerPoint presentation is attached to the original minutes. Mr.
McNamara stated they are half-way through the schematic design stage,
they have finalized the master plan for the site, identified the building
location on the site, and have spent time with the various Departments
identifying how they work together. Mr. McNamara stated that at the end
of the schematic design, they would complete the site plan and floor plans.
He stated that they expect to complete the design process in March 2011,
and prepare contract documents and bid documents by June of 2011.
McNamara then reviewed the preliminary schematic building design,
which includes the lobby, spaces around the lobby for the Council
Chamber, a training room, the Emergency Operations Center, some
additional meeting rooms, and then the Community Development,
Finance, and Administration areas. The schematic also includes police
administration, fire administration, a future fire apparatus, evidence,
detention, patrol, investigations, patrol administration, and the garage.
McNamara commented that they are attending Planning Commission and
Public Safety, Health, and Welfare Commission meetings on Monday,
November 22, 2010 at 6:30 p.m. An additional Community Meeting is on
Tuesday, December 14, 2010. On December 15, 2010, they will be asking
the City Council to approve the site conceptual building plans, the budget,
and the schedule.
Cottage Grove City Council 3
November 17, 2010 Regular Meeting
The City Council reviewed the two (2) preliminary main level building
diagrams designs. Diagram “A” is a north/south orientation of the entrance
and lobby area, and Diagram “B” is the east/west orientation of the
entrance and lobby area. The public lobby area includes the council
chamber, a training/emergency operations center (EOC) room, a
community room, storage, a kitchen, and toilet facilities, which are
separate from the Community Development, Finance, and Administration
offices. The Police Department has a separate entrance or sub-lobby for
public access 24-hours per day. Staff recommended proceeding with
Diagram “B”.
Council Member Peterson suggested including a memorial on the site.
Mayor Bailey, Council Member Olsen, and Council Member Peterson
voiced support for Diagram B.
3. APPROVAL OF MINUTES
A. July 21, 2010 Regular Meeting
There being no amendments to the minutes, Mayor Bailey stated the
minutes of the July 21, 2010 Regular Meeting stand approved as
presented.
4. CONSENT CALENDAR
The City Council pulled and briefly discussed Items D and E.
MOTION BY COUNCIL MEMBER RICE, SECONDED BY COUNCIL MEMBER
OLSEN, TO:
A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES:
i. HUMAN SERVICES/HUMAN RIGHTS COMMISSIONS
MEETINGS OF APRIL 14, 2010, MAY 12, 2010, JUNE 9, 2010,
JULY 14, 2010, AUGUST 11, 2010, AND SEPTEMBER 8, 2010.
ii. ECONOMIC DEVELOPMENT AUTHORITY MEETING OF
OCTOBER 12, 2010.
B. ADOPT RESOLUTION NO. 2010-178, A RESOLUTION AMENDING
RESOLUTION NO. 2006-230, TO ALLOW AN ADDITIONAL DRIVEWAY
ACCESS AT 10276 EAST POINT DOUGLAS ROAD SOUTH, COTTAGE
GROVE.
Cottage Grove City Council 4
November 17, 2010 Regular Meeting
C. ACCEPT THE QUARTERLY FINANCIAL REPORT FOR THE NINE (9)
MONTHS ENDED SEPTEMBER 30, 2010.
D. ADOPT RESOLUTION NO. 2010-179, A RESOLUTION ACCEPTING
CASH DONATIONS TOTALING $460.00 FOR THE HOLIDAY
DECORATIONS.
E. APPROVE THE COTTAGE GROVE SPLASH PAD PLANNING STUDY
PREPARED BY BONESTROO DATED NOVEMBER 10, 2010 FOR
$9,150.00.
F. AUTHORIZE THE PURCHASE OF P.O.S.S. SHIFT SCHEDULING
SOFTWARE FOR THE POLICE DIVISION FROM VISUAL COMPUTER
SOLUTIONS, INC., FOR $10,000.00, PLUS SALES TAX, AND AN HP
SERVER FOR $2,890.51, PLUS SALES TAX, USING FUNDS FROM
THE CRIMINAL FORFEITURE FUND.
G. ADOPT RESOLUTION NO. 2010-180, A RESOLUTION RETURNING A
DONATION BY THE COTTAGE GROVE ATHLETIC ASSOCIATION
RECREATIONAL SOCCER DIVISION TOTALING $25,000.00.
H. ADOPT RESOLUTION NO. 2010-181, A RESOLUTION ADOPTING THE
2011 PAY PLAN AND BENEFITS FOR EMPLOYEES NOT COVERED
BY A LABOR CONTRACT FOR THE CITY OF COTTAGE GROVE.
I. APPROVE THE APPOINTMENT OF DAVID BARKOW TO THE PUBLIC
SAFETY, HEALTH, AND WELFARE COMMISSION TO FILL A VACANT
SEAT TO EXPIRE FEBRUARY 28, 2012.
MOTION CARRIED. 5-0.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None.
6. PUBLIC HEARINGS – None.
7. BID AWARDS – None.
8. UNFINISHED AND NEW BUSINESS – None.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND
REQUESTS – None.
10. COUNCIL COMMENTS AND REQUESTS
Cottage Grove City Council 5
November 17, 2010 Regular Meeting
Council Member Olsen announced that a prayer breakfast is on November 23,
2010 at Mississippi Dunes.
Council Member Peterson announced that the next Beyond-the-Yellow-Ribbon
meeting is December 21, 2011.
Mayor Bailey stated that the City and the YMCA are jointly conducting a
telephone survey of potential facilities within the City.
Mayor Bailey highlighted the following upcoming holiday events:
th
A. Holiday Train Breakfast Fundraiser at Applebee’s on November 20.
th
B. Holiday Street Light Decoration to be illuminated on November 24.
st
C. Holiday Tree Lighting at City Hall on December 1.
D. Nomination Deadline for the Holiday Lighting Contest is December 3rd.
E. CP Rail Holiday Train arriving on December 11th.
11. PAY BILLS
MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL
MEMBER RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 169609
THROUGH 169778 TOTALING $611,893.56. CHECK NUMBERS 169609
THROUGH 169637 TOTALING $169,750.97 ISSUED PRIOR TO COUNCIL
APPROVAL. MOTION CARRIED. 5-0.
12. WORKSHOP SESSION – OPEN TO PUBLIC – None.
13. WORKSHOP SESSION - CLOSED TO PUBLIC – None.
ADJOURNMENT
MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL
MEMBER GROSSKLAUS, TO ADJOURN THE REGULAR MEETING AT 8:18 P.M.
MOTION CARRIED. 5-0.
Prepared by,
Caron M. Stransky
City Clerk
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