HomeMy WebLinkAbout2011-03-02 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
4 Y. 4J
DATE 03/02/2011
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Approve the plans and specifications and establish an April 7, 2011 bid date for the 2011
Pavement Management Project.
STAFF RECOMMENDATION
Recommend the Council adopt the resolution approving the plans and specifications and
establishing an April 7, 2011 bid date for the 2011 Pavement Management Project.
ADVISORY COMMISSION ACTION
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES /RIGHTS
❑ ECONOMIC DEV. AUTHORITY
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DATE REVIEWED
APPROVED
DENIED
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® MEMO /LETTER: Jennifer Levitt, February 24, 2011.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER: 2011 Plans and Specifications.
� �� ► �mr�7 :Z.YK�7 �I �Ii�►�C.91
V Z / mi i n � istrator Date
RESOLUTION NO. 2011-
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND
ESTABLISHING A BID DATE FOR THE 2011 PAVEMENT MANAGEMENT
PROJECT
WHEREAS, plans and specifications have been prepared in accordance
with the City standards and specifications for the 2011 Pavement Management
Project; and
WHEREAS, the City Engineer has presented such plans and
specifications to the City Council for approval.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, as follows
1. Sealed bids will be received in the office of the City Clerk until 10:00
a.m. on Thursday, April 7, 2011.
Passed this 2nd day of March, 2011.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Jennifer M. Levitt, P.E., City Engineer
Date: February 24, 2011
Re: 2011 Pavement Management Project
Approve Plans and Specifications
Establish Bid Date
Background:
On September 1, 2010 the City Council authorized that a feasibility report be prepared for the
2011 Pavement Management Area. The 2011 Pavement Management Area is for Pine Coulee
and Countrywood (District 1) and Howard's Addition (District A) as established by the 1994
Pavement Management Program. The City Council held a workshop session on October 20,
2010 to discuss the various elements of the proposed improvements. The workshop session
provided the necessary guidance to define the scope of the improvements.
The Council approved the feasibility report on November 3, 2010 and called for a public
hearing to be held on December 1, 2010. A neighborhood meeting was held on November 9,
2010 for the project. A public hearing was held on December 1, 2010 for the project and the
Council ordered the improvements.
Discussion:
Plans and Specifications
Plans and specifications have been prepared in accordance with the City standards and
specifications. The engineers estimate for the improvements is $1,250,000. This compares to
the feasibility report value of $1,250,000. Funding for this project will be from assessments,
storm water utility and general levy as outlined in the feasibility report.
An April 7, 2011 at 10:00 a.m. bid date will provide ample time to provide required notification
to contractors.
It is recommended the Council adopt the attached resolution approving the plans and
specifications and establishing an April 7, 2011 bid date for the 2011 Pavement Management
Project.
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