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Home My WebLink About2011-03-02 PACKET 12.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/2/2011 PREPARED BY Public Safety Craig Woolery ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST Open Workshop: Flood Response Preparations SUPPORTING DOCUMENTS: ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS L Admini o st W rat 4 or City Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED OTHER Document2 City of • •- Grove Public Safety Honorable Mayor, City Council and City Administrator Ryan Schroeder Director of Public Safety Craig A. Woolery Z ` p v / February 25, 2011 '( 2011 SPRING FLOODS As of February 18, 2011, the National Weather Service (NWS) has predicted significant flooding for the upper Mississippi River basin. The next forecast by the NWS is expected in early March and should provide more accurate information. In the city of Cottage Grove, River Acres and Grey Cloud Island are two areas of concern should flood stages reach above six to seven feet. A neighborhood /community meeting has been scheduled for Tuesday, March 8`" at 7:00 p.m. in the City Council Chambers. Letters have been sent to 25 residents of River Acres and 15 residents of Grey Cloud Island whom could potentially be affected by the flooding. The intent of the meeting is to inform residents on potential flooding impacts, effect on utilities and public services. Emergency services (police, fire and ems) would continue to affected areas though response times will be impacted. More specifically fire services on Grey Cloud Island could be affected because there would be limited apparatus available should the roadways be closed. Police response would involve leaving a squad on the island and personnel responding via boat. Emergency Medical Services would be arranged through local helicopter service and landing zones have been identified on the island. In regards to River Acres, emergency services would continue. Public Works intends on delivering sand and bags for homeowners in affected areas. If needed, police would provide security and controlled access to affected areas. It is imperative that the Council come to consensus on the level of response of city services in order that equipment, materials and personnel are procured in advance of any potential flooding because resources will be in high demand all across the state. CAW /cce DPS11 -005 2/25/2011 Flood Outlook CHANCE OF EXCEEDING STAGES (Feb. zz - May 23) • Mtscls 'Pp R' Hastings 95 170f1(689.65f1) Medem'eFood Stage 90 % =18.9ft(689.5511t)- Ma)oePlood Stage . 70 %= s.rft(69, .75ft) SoV,- 2x.6ft(693.z9ft) 30 % =-3 Fft ( m%- z93ft(699,95ft) F A H'c '0al Cre xo Flooding beginsav Pt Douglas 1965 159ofn(Cg65,R) xo Locicand Dam Uz. mayend opuiatmne 2001. 22—ft (69z65b) 5 Hwy m at Pt Douglas mayclose 1997 :21 30ft(691.95ft) tu— ly,-ft (685.87ft) l ..P` Flood Outlook CHANCE OF EXCEEDING STAGES (Feb. 22 - Mav23) • Mtselsvppi Povet -St. Paul • 95% =eyoft(698,6zft)- Modeiate Flood Stage • 8690 17ft(7- 1,3zft) -Major Flood Smge ya %= 21.3ft (714.91ft) Feb, - ,..fl(go66x0) • 3a%=z46ft(7a8.zzft) 1oN =z8.6ft(g�z.zzk) Neal l;ip}r4 1 9 6 5 ,6,.ft(,1o.o2ft) .om: x3.g6ft (9oyg9ft) 1 999: —,.fil (7o65Fk) zmo. ul38ft(7 -fl) 1 2/25/2011 em • • it 2 2/25/2011 Chain of Request for Assistance Mu a ml'ty u • If a mart cipal ty cannot handle or is own they can appeal to the county for assistance are declaration County • Cana 't nicipality iFlOCal dedarafon's In place • Ito nay cannot handle on is own they can sppeal to the a for state for assistance Stare •Assist dowaymiumarcierti if declarations am in place • If state cannot handle on its own, they can appeal to the federalgovemmentfor assistance Federal • Can provide fnanolalassisterms to embo orals • Major Disaster DedaratWnvs. Emergency Declaration Requests to the State • All requests for state assistance must be coordinated through Washington County Emergency Management. • All requests for State assistance will go to the State EOC; all state agencies are represented there, and may fill requests as appropriate. • State agencies may be put in touch with city /county departments to help coordinate. • Jurisdiction chief law enforcement officer must contact County Shaul to request National Guard assistance . Declaration of Emergency LOCALDECLARATION • Temporary 3 -day Emerge ncy Declaration can be declared by the Mayor /Town Chier(one -time) • Must be followed up by a City ConstriTown Board approval and formal Emergency Declaration Resolution to extend the dedaration . Example'. If the Mayor /Town Char signs a declaration on a Wednesday, the CoundllBoard must meet in Special Meeting on Saturday to errand the declannion.(RelSho cannot sgn another 3 -day extenson) Washington Co may declare an emergency if county assetelre5ourced am being u0lizetl, and if atlditional assistance �s needed from stale agencies. STATE EMERGENCY DECLARATION Declared by Governor • 5 days for Peacetime Emergency (natural classic, unless extended 30 days by the Executive Council 2/25/2011 Force & Effect of Emergency Declarations • Activates Emergency Operations Plan • Authorizes Aid and Assistance • Authorizes Use of Resources • Authorizes Special Contract Procedures • i.e. eliminates "red tape" 0 2/25/2011 Flood Prep Workshop March z, zon Flood Outlook CHANCE OF EXCEEDING STAGES (Fe1,.22- •Miss ss pp Rive Hastings 1 • 95% -, of, (687.65Ft) - Mnder oe Flood Stage 90 %> i89ft (68955ft) - MaJarFlood Stage yo % =m ift (69,.75k) 5Ao az.6ft(693 z 3odk =z3 of ( 55ft) - Yo= z93ft( F owl np�, , gl a'ar 1--Lc zo I1 -diog begins at P, Douglas ,g 6, z5.9oft(69655ft) zo Lock and Dam ttz may end ope,aviovs zoo,. z ooft (69z.65ft) za5 lis %,o etR Douglas may dose ,99711 3uR(69,g5ft) zmo.,q.zzft(685.8yft) Flood Outlook CHANCE OF EXCEEDING STAGES (Feb. 22- May23) • Mississippi Po'ver -St, Paul • 95%6 =,5. oft (698.6A) - Modeiaue Flood Stage • 86% =,9. 7fs(9o,.3zft)- Ma)at pmod Stage 1-% a'A(9D49zft) yo =a3.00fl(go66zft) . 3u%n =zo-6ft (yo8.zaftJ ,g6S:z6 4oft(9,o.ozft) zom: z316ft (9o7 g8fF) , 997: xz.9oft(7o65zft) zmo :,838R(ozft) 11 2/25/2011 Mm -811 .o yoµ— 9 2/25/2011 Chain of Request for Assistance Mu ni cip ality municipalit If a • f a cannot handle on its own they can appeal to the county for assistance v a declaration C County • Gan ss stm 'dpality tllocal dedarafon is in place if un tefor o(handle 0n 150Wn they c an appea to the state for ass s'ance the State • Assisi counlY /mun dpal'ty'f declarations are in place • If state cannot handle on its own, they can appeal 10 the pattered memmerif forassatance GF • Federal -�...,- • Can provide financial assistance to states4ocals • Major RSaster Dedaration vs. Emergency Declaration Requests to the State • All requests for state assistance must be coordinated through Washington County Emergency Management, • All requests for State assistance will go to the State ECQ all state agencies are represented there, and may fill requests as appropriate. • State agencies may be put in touch with city /county departments to help coordinate. • Jurisdiction chief law enforcement officer must contact County Sheriff to request National Guard assistance. - Declaration of Emergency LOCALDECIARATION • Temporary 3-day Emergency Declaration can be declared by the Mayor /Town Char (one fine) • Must be followed up by a City COUn c IITOwn Board approval and formal Emergency Declaration Resoluf on to extend the declaration . Example: If the Md,o7own Char epee a declaration on a Wednesday, the Council /Board must meet In Special Meeting on Saturday to extend the declaration. (He /She cannot sign another 3-day extension) Washington County may tle <arean emerg n needed from Onto /ge Sara being uLl'¢ed and if additional assistance Is needed fro state agencies. STATE EMERGENCY DECLARATION Dedaretl by Goveme, • by the for Peacetime Emergency (naturaldisaster- unlessextended 30 days by the Executive Council 2/25/2011 Force & Effect of Emergency Declarations • Activates Emergency Operations Plan • Authorizes Aid. and Assistance • Authorizes Use of Resources • Authorizes Special Contract Procedures • i.e. eliminates "red tape" 0 Z AII elevations in vertical datum NAVD88 3 Flood Stage and River Elevation in Cottage Grove are interpolated values between the Flood Stages and River Elevations identified in St. Paul and Hastings. The interpolated values reflect a location on the Mississippi River at the River Acres development, River Elevations at other locations in Cottage Grove may be different. "River Stage categories "Moderate Flood Stage" and "Major Flood Stage" were determined by Cottage Grove and are based on the following physical landmarks: - Lowest home opening in River Acres (8327 River Acres Road) = 3.7 feet above Flood Stage - Grey Cloud Island Drive (Causeway) = 6.2 feet above Flood Stage - Grey Cloud Island Trail Bridge = 7.0 feet above Flood Stage - Grey Cloud Island Trail = 10.7 feet above Flood Stage Mississippi River Stage Reference's Structure Elevation Summary Elevations from Bonestroo memo to John McCool dated June 9, 1997 'National Weather Service River Stage Catagories: I AII elevations in vertical datum NAVD88 4 Mississippi River Flood Stage Elevation at River Acres = 687.3 feet