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Home My WebLink About2011-03-16 PACKET 03.A.OP EN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Dave Thiede, Council Member Justin Olsen, and Council Member Derrick Lehrke. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robir Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. John Schmit, 7319 Innsdale Avenue South, Cottage Grove, asked the City Council why the future Public Safety /City Hall facility would not be constructed at a more central location such as at Fire Station No. 2. Mayor Bailey suggested that Mr. Schmit go to the City's website where he can find a fact sheet that will outline all of the locations considered by the City Council. Mr. Schmit asked whether the existing Fire Station No. 2 would be a good location for a community center. Council Member Thiede stated that due to some topography issues, the Community Center Task Force felt the area next to Fire Station No. 2 would not be the best site. Dale Andrews, 8430 Keats Avenue South, Cottage Grove, stated that at the last City Council meeting, she was told that she would hear something by today on her getting on the City Council Agenda, but she has not heard anything from the City. She stated she would like to discuss, for example, the various sites selected; the space needs analysis; et. Al. City Administrator Schroeder stated that he discussed this with Ms. Andrews last Wednesday and sent her an email earlier this week. City Administrator Schroeder stated that he would provide Ms. Andrews with the schedule and call her tomorrow. Mayor Bailey closed Open Forum to the Regular Meeting. Cottage Grove City Council February 2, 2011 Regular Meeting CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on February 2, 2011, at the Cottage Grove City Hall located at 7516 80 Street South, Cottage Grove. Mayor Myron Bailey called the meeting to order at 7:30 p.m PLEDGE OF ALLEGIANCE Boy Scout Troop 237 presented the colors and led the audience, staff, and the Mayor and City Council members in the pledge of allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Dave Thiede, Council Member Justin Olsen, and Council Member Derrick Lehrke. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATION A. Boy Scout Troop 237 B. Eagle Scout Awards The Mayor and City Council presented a plaque to Dominic Fraboni and Nick Maher, of Boy Scout Troop 237 for achieving the rank of Eagle Scout. 3. APPROVAL OF MINUTES A. September 15 2010 Regular Meeting Cottage Grove City Council 3 February 2, 2011 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the September 15, 2010 Regular Meeting stand approved as presented. B. October 6, 2010 Special Meeting. Council Member Peterson requested that the minutes of the October 6, 2010 Special Meeting be amended to reflect that she attended the meeting. There being no further amendments to the minutes, Mayor Bailey stated the minutes of the October 6, 2010 Special Meeting stand approved as amended. C. October 6, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the October 6, 2010 Regular Meeting stand approved as presented. D. October 20, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the October 20, 2010 Regular Meeting stand approved as presented. E. November 3, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the November 3, 2010 Regular Meeting stand approved as presented. 4. C ONSENT CALENDAR The City Council pulled and briefly discussed items B, D, and K. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PLANNING COMMISSION MEETING OF NOVEMBER 22, 2010. B. ADOPT RESOLUTION NO. 2010 -014 A RESOLUTION ACCEPTING CASH DONATIONS TOTALING $15.00 FOR HOLIDAY DECORATIONS. C. AUTHORIZE ISSUANCE OF A SINGLE - OCCASION GAMBLING PERMIT TO THE EAST RIDGE ATHLETIC ASSOCIATION TO CONDUCT LAWFUL PURPOSE GAMBLING ACTIVITIES ON FEBRUARY 12, 2011 AT THE MISSISSIPPI DUNES GOLF LINKS LOCATED AT 10351 GREY CLOUD TRAIL, COTTAGE GROVE. r a r • . �Ct�iY�il .'[�I�I�yI�Le�[�1�L�7�;� Cottage Grove City Council February 2, 2011 Regular Meeting E. ADOPT RESOLUTION NO. 2010 -015 A RESOLUTION DIRECTING THE PARTICIPATION IN THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES LOCAL TRAIL CONNECTIONS PROGRAM. F. APPROVE THE APPOINTMENT OF JACK LAVOLD AS REPRESENTATIVE AND JUSTIN OLSEN AND DAVID THIEDE AS ALTERNATIVE APPOINTMENT CHOICES FOR THE SOUTH WASHINGTON WATERSHED DISTRICT. G. ADOPT RESOLUTION NO. 2010 -016 A RESOLUTION AUTHORIZING THE DEFERRAL OF SPECIAL ASSESSMENTS TOTALING $4,925 FOR THE PROPERTY LOCATED AT 7706 113 STREET SOUTH, COTTAGE GROVE. H. AUTHORIZE THE PURCHASE OF A 2011 DODGE CARAVAN FROM DODGE OF BURNSVILLE FOR THE PUBLIC SAFETY DEPARTMENT, TOTALING $20,715.00 TO REPLACE THE 2000 CHEVROLET MONTE CARLO DAMAGED IN AN AUTOMOBILE ACCIDENT. AUTHORIZE THE PURCHASE OF A 2011 FORD ESCAPE FROM ELK RIVER FORD FOR THE PUBLIC SAFETY DEPARTMENT TOTALING $18,340.00 MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS —None. j.11j0L'\UT /A1:7�IC�� .[TiT- 8. UNFINISHED AND NEW BUSINESS A. Consider /Review of a Proposed Credit Card Use Policy Director Roland reviewed the proposed Credit Card Use Policy which would allow use of City credit cards by authorized staff in the course of City business and in accordance with the City purchasing policy. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2010 -017 A RESOLUTION ADOPTING THE CREDIT CARD USE POLICY. MOTION CARRIED. 5 -0. B. Consider Approval of the 3M NPDES Comment Letter to the Minnesota Pollution Control Agency Cottage Grove City Council I 5 February 2, 2011 Regular Meeting City Engineer Levitt reviewed the letter she drafted to send to the Minnesota Pollution Control Agency (MPCA), which includes the recommendations of the Environmental Commission, and the comments from the MPCA's public meeting on January 26, 2011. City Engineer Levitt stated the City received an extension in the public comment period to February 18, 2011 at 4:30 p.m. This enables agencies such as the City of Cottage Grove, to act on the permit. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE LETTER DRAFTED BY STAFF AND TO IMMEDIATELY MAIL THE LETTER TO THE MINNESOTA POLLUTION CONTROL AGENCY REGARDING THE 3M COTTAGE GROVE WASTEWATER FACILITY, POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT MN0001449. MOTION CARRIED. 5 -0. C. Consider Appointing Rick Chase and Thaddeus Owen to the Environmental Commission MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE APPOINTMENT OF RICK CHASE AND THADDEUS OWN TO THE CITY'S ENVIRONMENTAL COMMISSION FOR TERMS TO EXPIRE FEBRUARY 28, 2012 AND FEBRUARY 28, 2013, RESPECTIVELY. Council Member Lehrke stated that he is not happy with the current commission recruitment/appointment process and was happy to see that Council Member Olsen interviewed three (3) individuals for the two (2) positions and that the City Council will be discussing this at the January 29 City Council Strategic Planning Session. UPON VOTE, MOTION CARRIED. 4 -1. COUNCIL MEMBER LEHRKE VOTED NAY. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENT S AND REQUESTS A. Receive Response Regarding the West Rink Bleacher Heat at the Cottage Grove Ice Arena. The City Council received the report from Zac Dockter, Parks and Recreation Manager on the West rink bleacher heat and recommends the expansion of the heating system for approximately $20,000 prior to the 2012 season. 10. COUNCIL COMMENTS AND REQUESTS. Cottage Grove City Council 16 February 2, 2011 Regular Meeting Council Member Peterson stated that the next Beyond the Yellow Ribbon Network meeting is February 22 at the Armory and the Strawberry Festival is hosting a pancake fundraiser at Applebee's Restaurant on February 26. Council Member Olsen congratulated the public safety employees who responded to an urgent situation that lead to his neighbor's mother being transported to the hospital. Mayor Bailey stated that information on the Public Safety /City Hall project can be found on the City's website, www.cottaae- a rove. org Facebook, or by signing up for our listserv. Mayor Bailey stated that the Cottage Grove Royalty is dissolving and will no longer be active after the Mardi Grau Masquerade event that they will be holding in a few weeks. The Cottage Grove Strawberry Fest will take over the royalty as the Strawberry Fest /Cottage Grove Ambassadors. Mayor Bailey thanked the Cottage Grove Royalty for their years of service and is sad to see this happen. 11. PAY BILLS Mayor Bailey stated that check #170577 is for the EDAM Winter Conference for Council Member Lehrke and he asked whether the expense was coming from the EDA or Mayor and Council training budget. Finance Director Roland stated that the expense is coming out of the Mayor and Council training budget. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 170520 THROUGH 17694 TOTALING $564,037.51. CHECK NUMBERS 170520 THROUGH 170694 TOTALING $114,119.50 ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION —OPEN TO PUBLIC —None. 13. WORKSHOP SESSION —CLOSED TO PUBLIC None. ADJOURNMENT MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 8:21 P.M. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk