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HomeMy WebLinkAbout2011-03-16 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 03/16/11 R PREPARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Adopt a resolution and pass a motion authorizing the acceptance of a grant award through FEMA for the 2010 Assistance to Firefighters Grants Program to replace our four (4) thermal imager cameras for a total cost of the project in the amount of $32,800.00 and there is a 90/10 match, with a grant request from FEMA being $29,520.00 and the city portion being $3,280.00 STAFF RECOMMENDATION Adopt a resolution and pass a motion authorizing the acceptance of a grant award through FEMA for the 2010 Assistance to Firefighters Grants Program to replace our four (4) thermal imager cameras. SUPPORTING DOCUMENTS Memorandum Fire Chief Bob Byerly ❑ Resolution ADMINISTRATORS COMMENTS 9 City of Cotta Grove Minnesota To: Honorable Mayor and City Council From: Fire Chief Bob Byerly Date: March 7, 2011 Subject: 2010 Assistance to Firefighters Grant U III icZsI9I1 P&IiRI The Cottage Grove Public Safety Department requested Council permission on April, 21, 2010 to apply to FEMA for the 2010 Assistance to Firefighters Grants Program. The request was to replace 4 thermal imagers aged 10 to 12 years old. Agenda item 4E was approved by the Mayor and Council DISCUSSION The Cottage Grove Public Safety Department recently received notification from FEMA and the Department of Homeland Security (DHS), that our grant application submitted under the Fiscal Year 2010 Assistance to Firefighters Grant has been approved. The Federal share is 90% or $29,520.00 with the City share to be approximately 10% or $3,280.00. Thermal imagers are used by fire personnel at every fire to check for hot spots after extinguishment and to help search and find potential victims in fire situations. We have also used the cameras in the past to search for victims /patients in wooded and grassy areas at night. Thermal imaging is the detection of infrared radiation from victims and heat radiation given off. The translation of these detected energy levels into viewable images is a way to look at the "Heat Signature" of an object or person. Thermal imagers view this heat signature regardless of smoke conditions or darkness. Staff request permission to accept the FEMA grant for the purchase of 4 thermal imagers. If and when given permission, we intend to go out for bids on the brand of imager our review committee has chosen. RESOLUTION NO. 11- [Resolution Number] RESOLUTION AUTHORIZING THE ACCEPTANCE OF GRANT FUNDING FROM FEMA FOR THE 2010 ASSISTANCE TO FIREFIGHTERS GRANTS PROGRAM TO REPLACE FOUR (4) THERMAL IMAGER CAMERAS WHEREAS, the Cottage Grove Fire Division has applied for funding through a grant through FEMA for the 2010 Assistance to Firefighters Grants Program, and WHEREAS, grant opportunities offered through the Assistance to Fire Fighters program that has money available for a grant which FEMA approved in that Cottage Grove is approved to receive from FEMA $29,520.00 and have the city provide a 90/10 match being $3,280.00. WHEREAS, the Cottage Grove Fire Division is to use this funding to assist in the purchase of four (4) thermal imager cameras for a total cost of $32,800.00. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, accept on behalf of the Cottage Grove Fire Division, grant funding from FEMA for the 2010 Assistance to Firefighters Grants Program and authorize the purchase of four (4) thermal imager cameras using the awarded grant funding from FEMA of $29,500.00 and the 90/10 city match of $3,280.00 for a total cost of $32,800.00. Passed this 16 day of March, 2011. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk Panel Review U.S. Department of Homeland Security Washington, O.C. 20472 Y+�XT,y o. (� 4 FEMA O Mr. Robert Byerly Cottage Grove Fire Department/City of Cottage Grove 8641 80Th Street South Cottage Grove, Minnesota 55016 -2069 Re: Grant No.EMW- 2010 -FO -01016 Dear Mr. Byerly: Page 2 of 6 On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2010 Assistance to Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $32,800.00. The Federal share is 90 percent or $29,520.00 of the approved amount and your share of the costs is 10 percent or $3,280.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you request and receive any of the Federal grant funds awarded to you. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the awards process or how to request your grant funds, please call the helpdesk at 1 -866- 274 -0960. Elizabeth M. Harman Assistant Administrator Grant Programs Directorate https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/fire admin/awards/spec/view award... 3/7/2011 J OHN KLINE 2.D DISI RICT MINNESOTA Crr 1DAN COmmITTGE cN EDUCATION AND Tw =_ WO.�NFORC =_ GOMMRTEE ON ARUEO SEWDT,S a 1 s5 UNITED STATES HOUSE OF REPRESENTATIVES February 17, 2011 Mr. Bob Byerly Fire Chief Cottage Grove Fire Department 8641 80th St Cottage Grove, MN 55016 -2069 Dear Chief Byerly: It is my privilege to congratulate the City of Cottage grove for being awarded an Assistance to Firefighters Grant for operations and safety improvements. 2439 RAY9VRN BuuniNG WASH NcTON, EC 20515 (902) 225-22 71 101 W ST EJRNSV t E PAaI'IA' Sv Te 201 ©UFhb VIL �e, MN 55337 (952) 808 -1213 KLINC. HOUSE 6Iv Firefighters in Minnesota and around the country serve on the front lines to save lives and keep our communities safe. This grant will provide the Cottage Grove fire department the equipment and resources necessary to carry out your critical work. Congratulations again on your receipt of this award. Please contact me in the future if I can be of assistance to you and your department. Sincerely, QV X�� HN KLINE ember of Congress JK /cj EST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM# DATE 04/21/10 ARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR n approving the application for a grant through FEMA for the 2010 Assistance to 'rants Program to replace our four (4) thermal imager cameras for a total cost of the amount of $40,000.00 and there is a 90/10 match, with a grant request from $36,000.00 and the city portion being $4,000.00. )proving the application for a grant through FEMA for the 2010 Assistance to Is Program to replace our four (4) thermal imager cameras for a total cost of amount of $40,000.00 and there is a 90/10 match from the city. Memo dated April 14, 2010 from Fire Chief Bob Byerly y/ - a City Administrator Date L ACTION TAKEN: FIAPPROVED F DENIED E]OTHER HACouncji 2010T4-21-10 CA form apply for AFG grant for 4 thermal imagers.doex City of IS44� Cotta Grove Minnesota To: Honorable Mayor and City Council City Administrator Ryan Schroeder Public Safety Director Craig Woolery From: Fire Chief Bob Byerly Date: April 14, 2010 Subject: 2010 Assistance for Firefighters Grant INTRODUCTION The Cottage Grove Fire Department is requesting permission to apply for a grant from FEMA for the 2010 Assistance for Firefighters Grant process. The process will be opening approximately April 23, 2010 and ending May 23, 2010. Dates have not been finalized yet. DISCUSSION The Fire Deputy Chiefs and I have been discussing potential pieces of equipment to request via the 2010 AFG GRANT process and have decided to ask for a grant replacing our 4 thermal imager cameras. Our current cameras are between 10 and 12 years old and have become outdated. Parts are hard to procure and the if sensitive electronics of these cameras were to fail, repair costs could be up to $5,000.00 if the equipment is repairable and parts found. Thermal imagers are used by fire personnel at every fire to check for hot spots after extinguishment and to help search and find potential victims in fire situations. We have also used the cameras in the past to search for victims /patients in wooded and grassy areas. Thermal imaging is the detection of infrared radiation from victims and heat radiation given off. The translation of these detected energy levels into viewable images is a way to look at the "Heat Signature" of an object or person. Thermal imagers view this heat signature regardless of smoke conditions. Energy /Heat (infrared radiation) can travel by conduction, convection or by radiation. When viewing infrared radiation on a thermal imaging device, the hottest objects will appear white or lighter shades while the cooler objects will appear black or as darker shades. In a very hot environment, actual visible flames may appear as white. Other items such as a steel pole that is extremely hot to the touch will be displayed as a darker shade, maybe even black. ACTION REQUESTED Staff request permission to apply for the 2010 Assistance for Firefighters Grant for the replacement of 4 thermal imagers. Approximate purchase price will be $40,000.00 and with the 90/10 match, the City's portion will be approximately $4,000.00.