HomeMy WebLinkAbout2011-03-16 PACKET 04.J.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # Lj O
DATE 03/16/2011
PREPARED BY Engineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for the 2011 Joint Street Sweeping to Pearson Bros. Inc. in the
amount of $72.00 per hour.
STAFF RECOMMENDATION
Adopt the resolution awarding the contract for the 2011 Joint Street Sweeping to Pearson
Bros. Inc. in the amount of $72.00 per hour.
BUDGET IMPLICATION $25,000.00 $35,280.00 3200
$32,400.00 (CG P ortion)
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS
® MEMO /LETTER: Allan Larson, March 9, 2011.
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS
City Administrator Date
COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER
RESOLUTION NO. 2011-
RESOLUTION AWARDING QUOTE FOR 2011 JOINT STREET SWEEPING TO
PEARSON BROS. INC. IN THE AMOUNT OF $72.00 PER HOUR
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, quotes were requested to provide the necessary work;
and
WHEREAS, three firms submitted quotes; and
WHEREAS, it appears that Pearson Bros. Inc., Inc. is the lowest
responsible quoter; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Pearson Bros. Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the quote for
the 2011 Joint Street Sweeping to be awarded to Pearson Bros. Inc. in the
amount of $72.00 per hour.
Passed this 16th day of March, 2011.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
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Date: 3/9/11
Subject: 2011 Joint- City Wide Street Sweeping -- Quotes
BACKGROUND / DISCUSSION:
The Cities of Cottage Grove and Newport this year did a Joint -City Wide Street Sweeping
Program.
Cottage Grove:
The City divides its program into three (3) zones. Each zone is assigned two (2) city trucks to
haul sweepings to its designated disposal site and two (2) contracted high dump sweepers to
deposit sweepings into city trucks.
Newport:
The City divides its program into two (2) zones. Because the City can only provide a maximum
of three (3) dump trucks to this program, only one (1) zone will be completed at a time.
There were a total of 3 complete quotes. The following summarizes the results of the quotes
received:
Approximate Total
Contractor Quoted Amount (400 to 490 Hours)
Low Pearson Bros. Inc. $ 72.00/ Hour $ 28,800.00 -- $ 35,280.00
#2 Allied Blacktop Company $ 74.00/ Hour $ 29,600.00 -- $ 36,260.00
#3 Mike Mc Phillips, Inc. $ 75.64/ Hour $ 30,256.00 -- $ 37,063.60
The low quote on the project was Pearson Bros., Inc. at $72.00/ Hour.
The 2011 Cottage Grove budget amount was $ 25,000.00
The 2011 Cottage Grove City Wide Street Sweeping Program estimates 400 to 450 Hours
or an estimated cost ranging from $ 28,800.00 to $ 32,400.00
In 2010 approximately 430 hours were utilized. The hourly rate in 2010 was $ 71.35 /hour.
The City of Newport Street Sweeping Program estimates 40 Hours or $ 2,880.00
RECOMMENDATION:
It is recommended to award the project to the low quote, supplied by Pearson Bros., Inc. for
$ 72.00/ Hour.