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Home My WebLink About2010-12-15 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting December 15, 2010 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Pat Rice, and Council Member Mark Grossklaus. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven (Late-Arrived at 7:26 p.m.); Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Gary Kjellberg, 7389 Inman Avenue South, Cottage Grove, thanked Council Member Mark Grossklaus and Council Member Pat Rice for their years of service to the City of Cottage Grove and wished them well in their future endeavors. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on December 15, 2010, at the Cottage Grove City Hall located at 7516 th 80 Street South. Mayor Myron Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey led the audience, staff, and Council Members in the pledge of allegiance to the flag of the United States of America. Cottage Grove City Council 2 December 15, 2010 Regular Meeting ROLL CALL The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Justin Olsen, Council Member Pat Rice, and Council Member Mark Grossklaus. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATION A. Recognize the Service of City Council Members Pat Rice and Mark Grossklaus The Mayor and City Council Members presented a plaque to Council Members Pat Rice and Mark Grossklaus for their years of service to the community. B. 2010 Holiday Lighting Presentation The Mayor and City Council Members presented the 2010 Holiday Lighting Contest Award to John Kruczek, 7485 Jordon Avenue South, Cottage Grove. 3. APPROVAL OF MINUTES A. August 11, 2010 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the August 11, 2010 Special Meeting stand approved as presented. Cottage Grove City Council 3 December 15, 2010 Regular Meeting B. August 11, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the August 11, 2010 Regular Meeting stand approved as presented. 4. CONSENT CALENDAR The City Council pulled and briefly discussed Items C, D, G, and M. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO: A. RECEIVE AND PLACE ON FILE THE FOLLOWING: i. MINUTES OF THE JULY 14, 2010, SEPTEMBER 8, 2010, AND OCTOBER 13, 2010 ENVIRONMENTAL COMMISSION MEETINGS. B. RATIFY THE COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY (EDA) ACTION REGARDING THE NORRIS SQUARE MINIMUM ASSESSMENT AGREEMENT. C. ADOPT RESOLUTION NO. 2010-198, A RESOLUTION ACCEPTING CASH DONATIONS TOTAL $160.00 FOR THE HOLIDAY DECORATIONS. D. ADOPT RESOLUTION NO. 2010-199, A RESOLUTION ACCEPTING CASH DONATION OF $2,500.00 FROM 3M-COTTAGE GROVE FOR SPONSORSHIP TOWARD THE COTTAGE GROVE STRAWBERRY FEST, INC. E. APPROVE THE RENEWAL OF LIQUOR LICENSES FOR 2011 FOR THE FOLLOWING BUSINESSES: AMERICAN MOTORSPORTS BAR AND GRILL, BOONDOCK’S BAR AND GRILL, CARBONE’S PIZZERIA, CEDARHURST, CUB FOODS, DENNIS BROTHERS LIQUOR, G-WILL LIQUORS, LAS MARGARITAS MEXICAN RESTAURANT, MGM WINE & SPIRITS, MISSISSIPPI DUNES GOLF LINKS, RAINBOW FOODS #8867, RIVER OAKS MUNICIPAL GOLF COURSE, RUBY TUESDAY, SHAMROCK LIQUORS, TOP TEN WINE AND SPIRITS, AND THE COTTAGE GROVE VFW POST 8752. F. ACCEPT THE UPDATE FROM THE BEYOND THE YELLOW RIBBON COMMITTEE. Cottage Grove City Council 4 December 15, 2010 Regular Meeting G. ADOPT RESOLUTION NO. 2010-200, A RESOLUTION ACCEPTING THE CASH DONATION OF $250.00 TO THE DEPARTMENT OF PUBLIC SAFETY POLICE DIVISION FOR THE K9 PROGRAM FROM STATE REPRESENTATIVE KARLA BIGHAM. H. AUTHORIZE THE PURCHASE OF A NEW HEATING SYSTEM FOR THE PUBLIC WORKS TRUCK BAYS AND SHOPS FROM DOODY MECHANICAL TOTALING $67,500.00. I. APPROVE THE BONESTROO AND S.E.H. RATE SCHEDULE FOR MUNICIPAL SERVICES FOR 2011. J. APPROVE THE LEADERSHIP AND DEPARTMENT PERFORMANCE PROJECT PROPOSAL FROM AUTHENTIC LEADERSHIP ACTION INC. K. RATIFY THE AGREEMENT BETWEEN THE COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY (EDA) AND THE SOUTH WASHINGTON WATERSHED DISTRICT TO SELL THE PROPERTY LOCATED AT 6043 EAST POINT DOUGLAS ROAD, COTTAGE GROVE (WHEELS FOR TRAVEL). L. RECEIVE THE RECOMMENDATION FROM THE PLANNING COMMISSION TO NOT CONSTRUCT A SIDEWALK: ND i. ALONG THE NORTH SIDE OF THE 7600 BLOCK OF 62 STREET SOUTH; ii. THE EAST SIDE OF THE 6100 BLOCK OF HEDGECROFT AVENUE SOUTH; OR ST iii. THE NORTH SIDE OF THE 7600 BLOCK OF 61 STREET SOUTH; BASED ON THE FACT THAT THE MAJORITY OF THE AFFECTED PROPERTY OWNERS DO NOT WANT THE SIDEWALK ACROSS THEIR PROPERTIES. M. APPROVE THE APPOINTMENT OF KATHLEEN WASHENBERGER TO THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION FOR A TWO (2) YEAR TERM TO EXPIRE FEBRUARY 28, 2012. N. APPROVE THE APPOINTMENT OF FINANCE DIRECTOR ROBIN ROLAND TO REGULAR STATUS. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. Cottage Grove City Council 5 December 15, 2010 Regular Meeting 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approving a Conditional Use Permit to Allow the Installation of a Columbarium at All Saints Lutheran Church at 8180 Belden Blvd, Cottage Grove. Community Development Director Blin reviewed the application of All Saints Lutheran Church to install a pre-assembled columbarium on the southeast side of the church building. He stated the Planning Commission reviewed the application and they unanimously recommend that the City Council approve the application. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2010-201, A RESOLUTION APPROVING THE APPLICATION OF ALL SAINTS LUTHERAN CHURCH, 8180 BELDEN BOULEVARD SOUTH, COTTAGE GROVE, FOR A CONDITIONAL USE PERMIT TO INSTALL A COLUMBARIUM ON THE SOUTHEAST SIDE OF THE CHURCH BUILDING. MOTION CARRIED 5-0. B. Consider Public Safety/City Hall Project Approvals. Mr. John McNamara of Wold Architects and Engineers reviewed the schematic design submittal for the Public Safety/City Hall project and recommended that the City Council approve the site master plan; approve the phase one solution on the site; approve the conceptual building plans; approve the building size (66,500 square feet); and approve the budget and schedule. McNamara reviewed the six (6) guiding principles and the 12 site design objectives for the project. He then reviewed the site master plan, which includes three (3) phases. Phase 1 is for construction of the Public Safety/City Hall building, which would be located on the south end, adjacent from the Washington County Service Center. McNamara stated then reviewed the building design for Phase 1 noting that the building itself is currently programmed at 66,500 square feet and consists of space for public lobby meeting space, City Hall offices, Public Safety offices, staff shared spaces, garage space for public safety vehicles, an evidence area, detention/booking area, and mechanical and electrical space. Cottage Grove City Council 6 December 15, 2010 Regular Meeting McNamara reviewed the proposed construction costs ($11,925,800); site construction costs with contingency ($1,834,200); total project costs for fees and expenses ($1,355,000); and furniture and equipment ($880,000) for total project cost of $15,995,000. McNamara then reviewed the tentative future project schedule noting that from January through March 2011- Design development stage and refine project estimates/Value Engineering; April 3, 2011- City Council action to finalize the project financing, approve the design, and enter into contract documents; August 3, 2011 - City Council action to approve construction documents and obtain bids; September 15, 2011 - City to receive bids; September 21, 2011, City Council action to award bid; and in October 2011 - Break ground. The City Council briefly discussed the street improvement project that is running parallel to the Public Safety/City Hall project, which is a separate project funded by Minnesota State Aid (MSA). City Administrator Schroeder stated that MSA funds are funds the State receives through the gas tax and license fee revenues that is transferred to the City for use on MSA corridors. Mayor Bailey stated that the Public Safety Department is evaluating the need for a firearms range at the new facility and have looked into the initial cost and the long-term benefit of adding it to the project. McNamara stated that the City of Richfield is building a new Public Safety facility that includes a four-lane gun range; therefore, we have some current, relevant information related to the square footage and construction cost. Council Member Grossklaus stated that it makes sense to obtain the numbers and to see how it fits in the profile of the building. Mayor Bailey stated that this is not a public hearing, but he would allow anyone who has questions or comments to speak, to state their name and address for the record, and to ask their question/comment. He warned those who speak to limit their remarks to two (2) minutes or less. th Kathy Lewandoski, 9043 75 Street South, Cottage Grove, asked what percentage of the project was complete and how accurate is the project estimate. Mr. McNamara responded that about 20% of the project was complete the estimates were relatively accurate. Cottage Grove City Council 7 December 15, 2010 Regular Meeting Lewandoski commented that on the site plan it shows a bridge crossing the Ravine and asked who was paying for it. McNamara stated the bridge is a part of the road improvement project, not the building project. Mayor Bailey stated that the $5.3 million currently in the Building Fund, was saved for the sole purpose of constructing a new Public Safety/City Hall facility. Lewandoski suggested that Public Safety Department take over the entire City Hall building and have the Administration, Finance and Community Development Departments rent space at the former Cross Roads Church th building on the corner of 80 Street and Jamaica Avenue. Community Development Director Blin stated that the City does not believe that construction of a building in the Ravine area will negatively affect the eco-system in any way. In fact, the project could enhance user appreciation of the park and make it more accessible to the residents of Cottage Grove. Gary Kjellberg, 7389 Inman Avenue South, Cottage Grove, stated that this project is long overdue and he cannot wait for the City to break ground. Dale Andrews, 8430 Keats Avenue South, Cottage Grove, expressed concern that information about the Public Safety/City Hall Project or the th street improvement project at 85 Street/Keats Avenue was not on the City’s web site and because she was unable to retrieve the information, she would officially go on record contesting to the Council action tonight. Council Member Grossklaus asked if the action tonight requires one motion or four (4) separate motions. Mayor Bailey stated he would like to act on each item separately. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE SITE MASTER PLAN. MOTION CARRIED. 5-0. MOTION BY COUNCILMEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE PHASE ONE SOLUTION ON THE SITE (CONSTRUCTION OF THE PUBLIC SAFETY/CITY HALL). MOTION CARRIED. 4-1. COUNCIL MEMBER RICE VOTED NAY. Cottage Grove City Council 8 December 15, 2010 Regular Meeting MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE CONCEPTUAL BUILDING PLANS. Council Member Olsen suggested amending the motion to include the inclusion of a gun range in the building. COUNCIL MEMBER PETERSON REMOVED HER SECOND TO THE MOTION. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE CONCEPTUAL BUILDING PLANS, ALONG WITH THE POTENTIAL CONSTRUCTION OF A FIREARMS RANGE. MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE BUILDING SIZE (66,500 SQUARE FEET). MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE BUDGET AND SCHEDULE. MOTION CARRIED. 4-0. COUNCIL MEMBER RICE VOTED NAY. Mayor Bailey stated that staff would post updates on the City’s web site and Face book. He stated that there is a listserv available on the City’s web site for those who wish to receive updates on the project. City Administrator Schroeder stated that to sign up, go to the City’s web site at www.cottage-grove.org, click on the icon and enter your email address. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Rice and Council Member Grossklaus stated they have enjoyed working with City Staff while they have been on the City Council. Council Member Grossklaus encouraged residents to remove snow from around fire hydrants. Mayor Bailey stated that even though the CP Holiday Train event was cancelled due to the weather, but he thanked all who contributed towards the food shelf noting that the Committee raised over $62,000 in cash. Cottage Grove City Council 9 December 15, 2010 Regular Meeting Council Member Peterson stated that the next Beyond-the-Yellow Ribbon meeting is Tuesday, December 21 at the National Guard Armory. 11. PAY BILLS MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 169963 TO 1 70114 TOTALING $1,071,192.36. CHECK NUMBERS 169963 TO 169994 TOTALING $217,360.36 ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER GROSSKLAUS, SECONDED BY COUNCIL MEMBER RICE, TO ADJOURN THE REGULAR MEETING AT 8:51 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk