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Home My WebLink About2011-01-05 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting January 5, 2011 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Dave Thiede, Council Member Jen Peterson, and Council Member Derrick Lehrke. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Dasha Jessen and Julie Berg of the Cottage Grove Royalty distributed an outline of Scholarship Program and upcoming events planned for 2011 noting that they have selected the Beyond the Yellow Ribbon Committee as their platform and are now affiliated with the Miss Minnesota International and Miss Teen Minnesota International Pageant. Mayor Bailey closed Open Forum to the Regular Meeting. SWEAR IN NEW CITY COUNCIL MEMBERS Minnesota State Senator Katie Sieben of Senate District 57 administered the Oath of Office and ceremonially swore in Dave Thiede to the office of Council Member for the City of Cottage Grove for a four (4) year term to expire on or about December 31, 2014. Washington County Commissioner Autumn Lehrke of Washington County District 4 administered the Oath of Office and ceremonially swore in Derrick Lehrke to the office of Council Member for the City of Cottage Grove for a four (4) year term to expire on or about December 31, 2014. Cottage Grove City Council 2 January 5, 2011 Regular Meeting CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on January 5, 2011, at the Cottage Grove City Hall located at 7516 th 80 Street South. Mayor Myron Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey led the audience, staff, and Council Members in the pledge of allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Dave Thiede, Council Member Jen Peterson, and Council Member Derrick Lehrke. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATION A. Twin Cities Habitat for Humanity Mike Nelson, Land Acquisition Manager at Twin Cities Habitat for Humanity stated he was looking for the City Council’s support on their application with Washington County for funding to allow them to purchase lots for development of homes. He stated that they should find out within the next few months on their application so that they can purchase lots in the second half of this year for construction in 2012. Cottage Grove City Council 3 January 5, 2011 Regular Meeting Mr. Nelson reviewed their mission statement, homeownership program, a Brush of Kindness Program, and their Mortgage Foreclosure Prevention Program. 3. APPROVAL OF MINUTES – None. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items C and D. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES – NONE. B. ADOPT RESOLUTION NO. 2011-001, A RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS AND AUTHORIZING THE INVESTMENT OF SURPLUS FUNDS FOR 2011. C. ADOPT RESOLUTION NO. 2011-002, A RESOLUTION APPROVING THE MINOR SUBDIVISION OF OUTLOT E, EVERWOOD ADDITION TO CREATE THE UNDERLYING PARENT PARCEL FOR EVERWOOD THIRD ADDITION. D. ADOPT RESOLUTION NO. 2011-003, A RESOLUTION ACCEPTING THE WASHINGTON COUNTY SHIP COMMUNITY PARTNER PROJECT “LIVING HEALTHY IN WASHINGTON COUNTY” GRANT TOTALING $3,500.00 TO BE USED TOWARDS THE PURCHASE AND INSTALLATION OF PERMANENT BICYCLE RACKS AT EACH OF THE CITY’S COMMUNITY PARKS. E. DESIGNATE THE SOUTH WASHINGTON COUNTY BULLETIN AS THE CITY’S OFFICIAL NEWSPAPER FOR 2011. F. ADOPT RESOLUTION NO. 2011-004, A RESOLUTION APPROVING FINAL PAYMENT OF $115,437.37 TO VALLEY PAVING, INC., FOR THE 2009 FINAL STREET IMPROVEMENTS PROJECT. G. REAFFIRM THE CITY’S PUBLIC PURPOSE POLICY EFFECTIVE JANUARY 5, 2011. H. ADOPT RESOLUTION NO. 2011-005, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE INNSDALE TANK Cottage Grove City Council 4 January 5, 2011 Regular Meeting PAINTING PROJECT AND SETTING A BID DATE FOR FEBRUARY 3, 2011 AT 10:00 A.M. MOTION CARRIED. 5-0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. 7. BID AWARDS – None. 8. UNFINISHED AND NEW BUSINESS A. Consider Appointment of Mayor Pro Tem and Ratify Mayor Bailey’s Appointments, Representatives or Liaisons to Various Commissions and Committees for 2011. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE APPOINTMENT OF COUNCIL MEMBER OLSEN AS MAYOR PRO TEM FOR 2011 AND TO RATIFY THE MAYOR’S APPOINTMENTS, AS FOLLOWS: ECONOMIC DEVELOPMENT AUTHORITY – MAYOR BAILEY  HISTORIC PRESERVATION ADVISORY COMMITTEE –  DERRICK LEHRKE HUMAN SERVICES/HUMAN RIGHTS COMMISSION – JEN  PETERSON PLANNING COMMISSION – DAVE THIEDE  PARKS, RECREATION, AND NATURAL RESOURCES  COMMISSION – DAVE THIEDE PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION -  JUSTIN OLSEN PUBLIC WORKS COMMISSION – DERRICK LEHRKE  COTTAGE GROVE STRAWBERRY FEST INC. – JEN PETERSON  INVESTMENT COMMITTEE – MYRON BAILEY AND DERRICK  LEHRKE RED ROCK COMMUTER RAIL – JEN PETERSON  SOUTH WASHINGTON CABLE TELECOMMUNICATIONS  COMMISSION – JEN PETERSON MAYOR’S ADVISORY COMMITTEE – MYRON BAILEY  HOLIDAY TRAIN – MYRON BAILEY  ENVIRONMENTAL COMMISSION – JUSTIN OLSEN  PUBLIC SAFETY/CITY HALL FACILITY PROJECT TEAM –  MYRON BAILEY AND DERRICK LEHRKE COMMUNITY CENTER TASK FORCE – DAVE THIEDE  Cottage Grove City Council 5 January 5, 2011 Regular Meeting MOTION CARRIED. 5-0. B. Consider Approval of the 2011 City Council Meeting Schedule MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE 2011 CITY COUNCIL MEETING SCHEDULE AS FOLLOWS: CANCEL THE AUGUST 3 AND AUGUST 17 REGULAR MEETINGS; SCHEDULE A REGULAR MEETING FOR AUGUST 10; AND SCHEDULE BUDGET WORKSHOP SESSIONS FOR JULY 27, AUGUST 3, AND AUGUST 17 IF NEEDED. MOTION CARRIED. 5-0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey stated that there are vacancies on the various commission/ committee and an application can be obtained from the City’s web site at www.cottage-grove.org. Council Member Peterson stated the next Beyond the Yellow meeting is on January 18 at the National Guard Armory and a Red Rock Corridor Open House is on January 12. 11. PAY BILLS MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 170115 THROUGH 170316 TOTALING $503,039.38 AND TO APPROVE PAYMENT OF CHECK NUMBERS 170317 THROUGH 170334 TOTALING $87,198.98. CHECK NUMBERS 170115 THROUGH 170151 TOTALING $81,422.37 AND CHECK NUMBER 170317 THROUGH 170322 TOTALING $65,260.11 ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC Mayor Bailey stated that the City Council would temporarily adjourn the regular meeting to the administrative conference room for a workshop session, closed to the public. City Attorney Heine stated there is a need for her to discuss pending litigation and attorney-client privileged information relating to eminent domain acquisitions Cottage Grove City Council 6 January 5, 2011 Regular Meeting of two (2) properties, to discuss some of the factual and valuation issues, and to receive direction from the City Council regarding potential settlement. She stated that it was her determination that there is a need for absolute confidentiality. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO CLOSE THE MEETING. MOTION CARRIED. 5-0. The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Dave Thiede, Council Member Jen Peterson, and Council Member Derrick Lehrke. Also present: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; and Howard Blin, Community Development Director. Pursuant to the open meeting law, the City Council met in closed session to discuss pending litigation relating to the acquisition of eminent domain property. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADJOURN THE CLOSED MEETING AND RECONVENE THE REGULAR MEETING AT 9:08 P.M. MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2011-006, A RESOLUTION DETERMINING THE NECESSITY FOR AND AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY BY PROCEEDINGS IN EMINENT DOMAIN (WEST POINT DOUGLAS ROAD EXTENSION PROJECT). MOTION CARRIED. 5-0. MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2011-007, A RESOLUTION DETERMINING THE NECESSITY FOR AND AUTHORIZING THE ACQUISITION OF CERTAIN PROPERTY BY PROCEEDING IN EMINENT DOMAIN (OWNED BY MCHATTIE FARMS, INC.). MOTION CARRIED. 5-0. ADJOURNMENT MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO ADJOURN THE REGULAR MEETING AT 9:11 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk