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HomeMy WebLinkAbout2011-01-19 MINUTES COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting January 19, 2011 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides persons the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Dave Thiede, Council Member Derrick Lehrke, and Council Member Jen Peterson. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey asked if anyone in the audience wished to address the City Council on any topic not on the agenda. Dale Andrews, 8430 Keats Avenue South, Cottage Grove, stated she has continued her search for information regarding the Public Safety/City Hall project, noting that she has been on the City’s web site and picked up a packet of information about the project. She stated she was interested in the City Council holding a Workshop Session open to the public during a future City Council meeting. She stated she had several questions about the project. Mayor Bailey stated that Workshop Sessions are for the City Council to discuss various topics. He stated that the City Council would be hosting additional open houses, public forums, and a workshop session in the near future, where citizens can ask questions about the project. th Kathy Lewandoski, 9043 75 Street South, Cottage Grove, stated that in the Cottage Grove Report, it talks about how financing the project would not increase our taxes. She stated she would like to know how the City was going to accomplish that and she would like to know the address (es) of the property (ies) that have received an increase in taxes. Cottage Grove City Council 2 January 19, 2011 Regular Meeting Ms. Lewandoski asked whether the City was supposed to be cleaning out the snow from around the fire hydrants. Public Safety Director Woolery stated that the Public Works Department was removing the snow around fire hydrants. Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER – Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on January 19, 2011, at the Cottage Grove City Hall located at 7516 th 80 Street South, Cottage Grove. Mayor Myron Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE Mayor Bailey let the audience, staff, and Council members in the pledge of allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Justin Olsen, Council Member Dave Thiede, Council Member Derrick Lehrke, and Council Member Jen Peterson. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney-Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5-0. 2. PRESENTATION A. Eagle Scout Award – James McCalvy. Cottage Grove City Council 3 January 19, 2011 Regular Meeting The Mayor and City Council Members presented a plaque to James McCalvy for achieving his Eagle Scout Award. B. Swear In Ceremony - Police Officer/Paramedic John Ray The Mayor and City Council swore in John Ray to the position of Police Officer/Paramedic. 3. APPROVAL OF MINUTES A. August 4, 2010 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the August 4, 2010 Special Meeting stand approved as presented. B. August 18, 2010 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the August 18, 2010 Special Meeting stand approved as presented. C. September 1, 2010 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the September 1, 2010 Regular Meeting stand approved as presented. D. September 15, 2010 Special Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the September 15, 2010 Special Meeting stand approved as presented. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items D, G, and H. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER LEHRKE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PUBLIC WORKS COMMISSION MEETING OF NOVEMBER 8, 2010; AND Cottage Grove City Council 4 January 19, 2011 Regular Meeting ii. ENVIRONMENTAL COMMISSION MEETING OF DECEMBER 8, 2010. B. ADOPT RESOLUTION NO. 2011-008, A RESOLUTION ACCEPTING DONATION OF A DOG HOUSE FROM THE COTTAGE GROVE CRIME PREVENTION BOARD, TO THE DEPARTMENT OF PUBLIC SAFETY K9 DOG, VALUED AT $255.00. C. APPROVE THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND WASHINGTON COUNTY FOR THE USE, STORAGE, AND MAINTENANCE OF AN AIR BOAT, OWNED BY WASHINGTON COUNTY, AND TO AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT. D. ADOPT RESOLUTION NO. 2011-009, A RESOLUTION ACCEPTING A CASH DONATION OF $20.00 FROM THE SAUMWEBER AND GARRICK FAMILIES, FOR THE DEPARTMENT OF PUBLIC SAFETY, FOR USE AS NEEDED. E. ADOPT RESOLUTION NO. 2011-010, A RESOLUTION APPROVING THE STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF COTTAGE GROVE ON BEHALF OF THE CITY ATTORNEY AND THE POLICE DEPARTMENT AND AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN SAID AGREEMENT ON BEHALF OF THE COTTAGE GROVE POLICE DEPARTMENT. F. RECEIVE THE 2011 FUEL CONSORTIUM PURCHASE PROGRAM UPDATE. G. ADOPT RESOLUTION NO. 2011-011, A RESOLUTION RELATING TO PARKING RESTRICTIONS ON RAVINE PARKWAY-S.A.P. 180-120-002 TH FROM THE NORTHERN TERMINUS OF RAVINE PARKWAY TO 85 TH STREET SOUTH AND 85 STREET SOUTH – SAP. 180-116-001, FROM CSAH 19 TO RAVINE PARKWAY IN THE CITY OF COTTAGE GROVE, MINNESOTA. H. ADOPT RESOLUTION NO. 2011-012, A RESOLUTION AUTHORIZING STAFF TO APPLY TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR FUNDING OF THE COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM AND TO DESIGNATE JENNIFER LEVITT AS THE PRIMARY CONTACT PERSON. I. APPROVE THE RIVER OAKS GOLF COURSE AND COTTAGE GROVE ICE ARENA EMPLOYEE INCENTIVE PROGRAM. Cottage Grove City Council 5 January 19, 2011 Regular Meeting J. CONSIDER THE APPOINTMENT OF KARLA BIGHAM TO THE ENVIRONMENT COMMISSION – ITEM MOVED TO 8.C. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES – None. 6. PUBLIC HEARINGS – None. 7. BID AWARDS A. Consider Awarding the Purchase of the Ice Resurfacer MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2011-013, A RESOLUTION AWARDING BID FOR THE PURCHASE OF AN ICE RESURFACING MACHINE FROM FRANK ZAMBONI FOR $81,493.64, LESS THE COST TO TRADE-IN OF THE 1983 ZAMBONI MODEL 500HD, PLUS SALES TAX, FOR A TOTAL COST OF $87,096.33. MOTION CARRIED. 5-0. 8. UNFINISHED AND NEW BUSINESS A. Receive the First Quarter Results on the Cottage Grove Ambient Air Monitoring Report. Tom Henning of SEH reviewed the first quarter results of the ambient air monitoring station located near the 3M-Cottage Grove facility. He stated the purpose of the monitoring was to measure the concentrations of select metals and volatile organic compounds (VOC) near the incinerator. 3M has proposed to process non-3M generated wastes in the incinerator. The monitoring is being conducted prior to this change to determine current conditions and is proposed to continue for at least tow (2) years to measure ambient concentrations after the change. Mr. Henning stated the sampling and analytical methods selected were used to match the ambient monitoring methods used by the Minnesota Pollution Control Agency (MPCA) at monitoring stations throughout the Twin Cities metropolitan area. In general, samples were collected every th 12 day so that samples are collected on the same days that sampling occurs for the MPCA monitoring. The 12-day sampling cycle ensures that over the course of the sampling program, samples would be selected on each day of the week. He stated that periodically, SEH collects a sample thth on the 6 or 18 day to randomize the sample days. Cottage Grove City Council 6 January 19, 2011 Regular Meeting Mr. Henning then reviewed the results of the test for Total Suspended Particulates (TSP), Lead, Carbon Disulfide, Freon 12, Methyl Chloride, Methyl Ethyl Ketone (MEK), Hexane, and Toluene. th Kathy Lewandoski, 9043 75 Street South, Cottage Grove, stated that if the testing is completed every 12 days, does that mean 3M could cut their burner as the time approaches in order to get a better reading. Mr. Henning responded that they do not follow a strict 12-day cycle, just for that reason. B. Direct Staff to Draft a Letter to the Minnesota Pollution Control Agency (MPCA) Incorporating the Four (4) Comments Described in the Memorandum included in the Agenda Packet for Submittal Prior to the February 2, 2011 Deadline. City Engineer Levitt stated the Minnesota Pollution Control Agency (MPCA) has published the draft permit under the National Pollutant Discharge Elimination System (NPDES) / State Disposal System (SDS) for the 3M Cottage Grove Wastewater Treatment Facility for public review and comment. She stated that the permit enters a 30-day public notice period, which began on Monday, January 3, 2011. She stated that a public informational meeting is at 6:30 p.m. on Wednesday, January 26, 2010 at the Washington County South Service Center. City Engineer Levitt reviewed draft permit, the recommendations of the Environmental Commission, and the recommendation to direct staff to draft a letter to the MPCA incorporating the recommendations of the Environmental Commission for submittal prior to the February 2, 2011 deadline. Mayor Bailey asked City Council if they had any questions for Staff. Council Member Olsen suggested asking the MPCA for a 30-day extension to the deadline of February 2, 2011. City Attorney Heine stated that the MPCA would have the ability to provide for a 30-day extension, unless the rules set the timeline. Council Member Thiede stated he was in favor of directing staff to draft a letter to the MPCA and requesting a 30-day extension in the public comment period. Council Member Lehrke stated he supports directing staff to draft a letter and to request for a 30-day extension. Cottage Grove City Council 7 January 19, 2011 Regular Meeting MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO DIRECT STAFF TO DRAFT A LETTER TO THE MINNESOTA POLLUTION CONTROL AGENCY (MPCA) INCORPORATING THE FOUR (4) RECOMMENDATIONS OF THE ENVIRONMENTAL COMMISSION AND TO REQUEST A 30-DAY EXTENSION ON THE PUBLIC COMMENT PERIOD. MOTION CARRIED. 5-0. C. Consider Appointment of Karla Bigham to the City’s Environmental Commission Council Member Lehrke stated he removed this item from the Consent Calendar because he would like to revisit how the City Council appoints and reappoints individuals to the various advisory committee and commissions. Following discussion, City Council consensus was to discuss this matter during the City Council Strategic Planning Session on Saturday, February 5, 2011. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE THE APPOINTMENT OF KARLA BIGHAM TO THE ENVIRONMENTAL COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28, 2013. MOTION CARRIED. 4-1. COUNCIL MEMBER OLSEN, COUNCIL MEMBER PETERSON, COUNCIL MEMBER THIEDE, AND MAYOR BAILEY VOTED AYE. COUNCIL MEMBER LEHRKE VOTED NAY. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS – None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen stated that there have been sad stories in the news lately about people losing their lives due to traffic fatalities and encouraged people to wear their seat belt. Council Member Olsen stated that last year the City Council discussed the possibility of adding additional bleacher heat to the second sheet of ice at the Ice Arena. He asked staff how it was going and whether we need to expand the bleacher heat. Public Works Director Burshten stated that he would check and report to the City Council. Council Member Peterson stated that the next Beyond the Yellow Ribbon Network meeting was February 22, 2011 at 6:00 p.m. at the National Guard Armory and commented that they are very close to finalizing the Action Plan. Cottage Grove City Council 8 January 19, 2011 Regular Meeting She also asked residents to make sure their neighbors have not fallen down on the ice and need help. Council Member Lehrke stated that the Wag Park Dog Farms was in the process of planning a fundraiser. He also stated that he found his mailbox in his driveway and that sometimes they can be knocked off the post without a snowplow actually hitting them. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 170335 THROUGH 170519 TOTALING $559,010.62. CHECK NUMBERS 170335 THROUGH 170350 TOTALING $64,184.55 ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5-0. 12. WORKSHOP SESSION – OPEN TO PUBLIC – None. 13. WORKSHOP SESSION – CLOSED TO PUBLIC – None. ADJOURNMENT MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 9:05 P.M. MOTION CARRIED. 5-0. Prepared by, Caron M. Stransky City Clerk