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HomeMy WebLinkAbout2011-04-06 PACKET 03.D.OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m., and stated Open Forum provides a person the opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and not on the agenda. Mayor Bailey warned those who speak to limit their remarks to two (2) minutes or less. The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Dave Thiede, Council Member Derrick Lehrke, and Council Member Justin Olsen. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Melissa Manderschied, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Harry Taylor, Public Works Supervisor. Mayor Bailey stated that persons could address the City Council on subjects that are not a part of the regular meeting agenda, but must limit remarks to two (2) minutes. The purpose of open forum is to provide an opportunity for the public to provide information to or request future action by the City Council. Open forum would adjourn to the regular meeting promptly at 7:30 p.m. Mayor Bailey stated that during the regular meeting, Wold Architect would be giving a presentation on the status of the Public Safety /City Hall facility site plan and not the location. For those in the audience, if you have any comments on the building layout and building design, they should be reserved for the regular meeting. If you have comments about other topics regarding the project, Mayor Bailey asked that you provide those during Open Forum. Each person addressing the City Council must state their name and address for the record. Leon Moe, 8660 Grospoint Avenue South, Cottage Grove, stated that the Public Safety /City Hall project has been in the plans for about 10 years. He stated that could be true, but for half of those 10 years, the economy was not as stagnant as it is today. Mr. Moe asked the City to post on the City's web site why the need for the facility is greater than the need to fill the 383 empty houses, greater than the need to fill the vacant retail properties, and greater than the need to fill pot holes and keep up on street maintenance. He stated that people are hurting and struggling to make ends meet, to Cottage Grove City Council rD March 16, 2011 Regular Meeting G put gas in their car to get to work, to put food on the table, and to make their mortgage payments. The people of Cottage Grove do not need to be burdened with a tax increase. Kathy Lewandowski, 9043 75 Street South, Cottage Grove, stated that she requested that she be placed on the agenda and Mayor Bailey and City Administrator Schroeder both denied her request. Ms. Lewandowski stated that the City has censored the Cottage Grove citizens who are speaking out against the waste of taxpayer's money. She commented that people should start watching Channel 15 and to check out the website: cottagegrovecityhall.com. James Koepke, 8360 Keats Avenue South, Cottage Grove, thanked the City Council for the opportunity to speak. He stated that he shares some of the concerns voiced by residents regarding the proposed Public Safety /City Hall facility. He stated that he was concerned about the finite resources that the City has and how to use them. Dale Andrews, 8430 Keats Avenue South, Cottage Grove, expressed concern for being labeled the 'concerned citizen' noting that everything posted on the web page and in the newspaper has been about a 'concerned citizen'. She stated that she has documentation on every fact she presented at the February 16 meeting and if the City disagrees with the facts that they should post the factual counterpoints to whatever fact they disagree with. Ms. Andrews asked the City to articulate the need for the facility and how the City intends to pay for it. Jack Lavold, 6859 Ideal Avenue South, Cottage Grove, thanked the Mayor and City Council for endorsing his reappointment to the South Washington Watershed District. He complimented City Administrator Ryan Schroeder and City Administrator Clint Gridley of Woodbury for their work on the political impasse created during the consolidation of the Lower St. Croix Watershed District and the South Washington Watershed District. Pat Forsythe, 6935 Idsen Avenue South, Cottage Grove, stated that he was not sure how many people here had actually taken a full tour of the existing building or a full tour of the police department, but he has. He stated that the City is lucky that the building has not been condemned and right now is a good time to build. He stated he believes that the City Council is going about this with both eyes open and are listening to the people of Cottage Grove. Kristi Thompson, 8065 Jocelyn Avenue South, stated that she supports the Public Safety /City Hall facility because the City of Cottage Grove has the largest number of buildable lots in the Twin Cities. She stated that with growth comes the demand for more City services and a new facility. Cottage Grove City Council 3 March 16, 2011 Regular Meeting Leland Mann, 8888 Greene Avenue South, Cottage Grove, stated that the City does need a new Public Safety facility but he has talked to very few people that were in favor of the project without it going to a vote and the only people in favor of the project were the architects, engineering firms, and contractors. Mayor Bailey adjourned Open Forum to the regular meeting. CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on March 16, 2011, at the Cottage Grove City Hall located at 7516 8 01h Street South, Cottage Grove. Mayor Myron Bailey called the meeting to order at 7:30 p. M. PLE DGE OF ALLEGIANCE Mayor Bailey led the audience, staff, and City Council Members in the pledge of allegiance to the flag of the United States of America. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Jen Peterson, Council Member Justin Olsen, Council Member Dave Thiede, and Council Member Derrick Lehrke. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Howard Blin, Community Development Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director, and Harry Taylor, Public Works Supervisor. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATION A. South Washington Watershed District Cottage Grove City Council 4 March 16, 2011 Regular Meeting Matt Moore, Administrator of the South Washington Watershed District, provided the City Council with an update on what they have been working on and what they would be working on this coming year. B. Eagle Scout Awards The Mayor and City Council presented a plaque to Mitch Coutu of Boy Scout Troop 907 and to Tony Mahr of Boy Scout Troop 286 for achieving the rank of Eagle Scout. C. Blue Star Award by Friends of Mississippi River Trevor Russell of the Friends of the Mississippi River presented the Mayor and Council with the Blue Star Award, a statewide program to protect local water quality. He stated that the award signifies that Cottage Grove is taking a leadership role in protecting Minnesota's water resources and public health through good storm water management. D. Public Safety /City Hall Project by Wold Architects John McNamara of Wold Architect provided an update to the City Council on the design development phase for the new Public Safety /City Hall facility. He provided an overview of the site plan, entry /plaza area, an example of the amphitheater space, floor plan for the meeting room suite, community development, finance, and administration, floor plan for the public safety clerical records, administration, investigations, patrol on the main level and the floor plan for the public safety parking garage, evidence suite, and booking /detention. He also presented views of the building from the main entry, Ravine Parkway, Council chamber, and City Hall office areas. Tony Peterson, 8152 Hornell Avenue South, asked Mr. McNamara if he could provide an update on the upcoming schedule for the project. Mr. McNamara stated that there is a community open house scheduled for 6:00 p.m., on March 29, 2011, and the next presentation will be at the April 6 City Council meeting when the City Council will be asked to approve the designs. Leland Mann, 8888 Greene Avenue South, stated that if the project proceeds forward, would the material be purchased from within the State. McNamara responded that their goal is to purchase the materials locally. Dale Andrews, 8430 Keats Avenue South, Cottage Grove, stated that as you move forward with the design and the product, when would the City Cottage Grove City Council 5 March 16, 2011 Regular Meeting Council discuss the location of the facility. City Administrator Schroeder stated that the City Council selected the site in about June 2010. Second, the design is site specific so if the project were to move to a different site, it would warrant a different design. E. Ravine Regional Park Expansion Don Theisen, Engineer of Washington County, and Washington County Commissioner Lehrke, asked for the City Council's support for a 9.5 acre expansion to the Cottage Grove Ravine Regional Park. Mayor Bailey asked if the County needed formal action from the City Council. Mr. Theisen stated that a motion supporting the acquisition would be great and they would use that in their package to the Metropolitan Council. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO SUPPORT THE 9.5 -ACRE EXPANSION OF THE COTTAGE GROVE RAVINE REGIONAL PARK. MOTION CARRIED. 5 -0. 3. APPROVAL OF MINUTES A. February 2 2011 Regular Meeting There being no amendments to the minutes, Mayor Bailey stated the minutes of the February 2, 2011 regular meeting stand approved as presented. B. February 16 2011 Special Meeting. There being no amendments to the minutes, Mayor Bailey stated the minutes of the February 16, 2011 special meeting stand approved as presented. C. February 16 2011 Regular Meetinq. There being no amendments to the minutes, Mayor Bailey stated the minutes of the February 16, 2011 regular meeting stand approved as presented. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items B, D, F, N, Q, R, S, T, and U. Cottage Grove City Council March 16, 2011 Regular Meeting Fire Services Chief Byerly highlighted items F and S for grants the Fire Division received through FEMA and through the Assistance to Firefighters Grant Program. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO REMOVE FROM ITEM D, THE APPOINTMENT OF THE VICE -CHAIR TO THE ENVIRONMENTAL COMMISSION. MOTION CARRIED. 5 -0. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. RECEIVE AND PLACE ON FILE THE FOLLOWING MINUTES: i. PLANNING COMMISSION MEETING OF JANUARY 24,2011; AND ii. ENVIRONMENTAL COMMISSION MEETING OF FEBRUARY 9, 2011. B. ADOPT RESOLUTION NO. 2011 -025 A RESOLUTION ACCEPTING DONATION OF CASH ($100.00) FROM AMANDA FLANDRICH FOR THE COTTAGE GROVE PUBLIC SAFETY DEPARTMENT K -9 UNIT. C. APPROVE THE LABOR AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND COTTAGE GROVE FIREFIGHTERS UNIT FOR 2010. D. APPROVE THE APPOINTMENT OF MATT PORETT AS CHAIR OF THE ENVIRONMENTAL COMMISSION FROM MARCH 16, 2011 TO FEBRUARY 29, 2012. E. ADOPT THE STRATEGIC PLANNING REPORT AND THE 2011 CITY COUNCIL GOALS. F. ADOPT RESOLUTION NO. 2011 -026 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF GRANT FUNDING FROM FEMA FOR THE 2010 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM TO REPLACE FOUR (4) THERMAL IMAGER CAMERAS. H. ADOPT RESOLUTION NO. 2011 -027 A RESOLUTION ADOPTING 2010 GENERAL FUND DESIGNATIONS AND AUTHORIZING TRANSFERS FROM THE GENERAL FUND. Cottage Grove City Council March 16, 2011 Regular Meeting ADOPT RESOLUTION NO. 2011 -028 A RESOLUTION APPROVING WASHINGTON COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS FOR PROPOSED PAVEMENT IMPROVEMENTS TO COUNTY STATE AID HIGHWAY NO. 22 (AKA 70 STREET SOUTH). ADOPT RESOLUTION NO. 2011 -029 A RESOLUTION AWARDING THE QUOTE FOR THE 2011 JOINT STREET SWEEPING PROJECT TO PEARSON BROS. INC., AT $72.00 PER HOUR. K. ADOPT RESOLUTION NO. 2011 -030 A RESOLUTION AWARDING THE QUOTE FOR THE 2011 JOINT CITY STREET STRIPING WORK TO AAA STRIPING SERVICE CO., TOTALING $45,918.73. ADOPT RESOLUTION NO. 2011 -031 A RESOLUTION APPROVING WASHINGTON COUNTY PROJECT WITHIN MUNICIPAL CORPORATE LIMITS FOR PROPOSED PAVEMENT IMPROVEMENTS TO COUNTY STATE AID HIGHWAY NO. 19 (AKA KEATS AVENUE SOUTH). M. AUTHORIZE STAFF TO APPLY FOR THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES COMMUNITY PARTNERS LEGACY GRANT FOR $20,000 FOR THE RESTORATION OF NATIVE PRAIRIE HABITAT IN THE WEST DRAW PARK AND TRAIL WAY CORRIDOR. N. ADOPT RESOLUTION NO. 2011 -032 A RESOLUTION ACCEPTING DONATION OF CASH ($525.00) FROM AN ANONYMOUS DONOR, FOR THE DEPARTMENT OF PUBLIC SAFETY, EMERGENCY MEDICAL SERVICES DIVISION, FOR THE PURCHASE OF SAFETY AND MEDICAL EQUIPMENT, AS NEEDED. O. ADOPT RESOLUTION NO. 2011 -033 A RESOLUTION APPROVING BUDGET ADJUSTMENTS TO THE 2010 BUDGET. P. ADOPT RESOLUTION NO. 2011 -034 A RESOLUTION APPROVING THE APPLICATION OF AGGREGATE INDUSTRIES, INC., FOR THEIR 2011 MINING PERMIT. Q. ADOPT RESOLUTION NO. 2011 -035 A RESOLUTION AUTHORIZING THE WRITE -OFF OF COTTAGE GROVE EMS ACCOUNTS RECEIVABLE TOTALING $1,197,414.00. R. APPROVE THE APPOINTMENT OF CHRISTIE THOMPSON TO THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION FOR A TERM TO EXPIRE FEBRUARY 28, 2013, AND THE APPOINTMENT OF JENA NUTZMAN TO THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION Cottage Grove City Council O March 16, 2011 Regular Meeting YOUTH SEAT FOR A ONE -YEAR TERM TO EXPIRE MARCH 16, 2012. S. APPROVE THE APPLICATION FOR A GRANT THROUGH THE ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM TO PURCHASE 10 HEARTSTART FRX DEFIBRILLATORS AND FOUR (4) LUCAS 2 CHEST COMPRESSION SYSTEMS. THE GRANT TOTALS $65,166.75 OF WHICH THE CITY PORTION WOULD BE A 90/10 MATCH OR $7,240.75, FOR A TOTAL OF $72,407.50. T. APPROVE THE PURCHASE AGREEMENT BETWEEN THE COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY AND BOUNDARY WATERS BANK, FOR REAL ESTATE LOCATED AT 8811/8819 WEST POINT DOUGLAS ROAD, COTTAGE GROVE (FORMERLY COTTAGE GROVE AUTO) IN THE LANGDON NEIGHBORHOOD. U. APPROVE THE APPOINTMENT OF JEFF ROLLING AND MICHAEL EDMAN TO THE PUBLIC WORKS COMMISSION AND THE REAPPOINTMENT OF GARY KJELLBERG TO THE PUBLIC WORKS COMMISSION, FOR TERMS TO EXPIRE FEBRUARY 28, 2013. MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS — None 7. BID AWARDS — None. 8. UNFINISHED AND NEW BUSINESS A. Consider Approving the Final Plat for the Water's at Michael's Point. Community Development Director Blin reviewed the final plat application of Wolterstorff L.P., for a a single - family residential neighborhood to be named "The Waters of Michael's Pointe ", a 14 -lot development located north of The Preserve at Cottage Grove subdivision and west of Jamaica Avenue. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2011 -036 A RESOLUTION APPROVING THE FINAL PLAT NAMED "THE WATER OF MICHAEL'S POINT." MOTION CARRIED. 5 -0. Cottage Grove City Council March 16, 2011 Regular Meeting B. Consider Adopting a Resolution Declaring a State of Emergency Public Safety Director Woolery highlighted the need to declare a state of emergency for the City of Cottage Grove and recommended adoption of a resolution. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2011 -037 A RESOLUTION DECLARING A STATE OF EMERGENCY FOR THE CITY OF COTTAGE GROVE FOR CONDITIONS RESULTING FROM THE MAJOR FLOOD EVENT OF 2011. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Peterson stated that the next Red Rock Corridor meeting was March 31 at 4:00 p.m., at City Hall; the Final Open House on the Red Rock Station Area Planning Study is at 5:00 p.m. on April 6 at the Washington County South Service Center; the next Beyond the Yellow Ribbon Network meeting was March 22 at the Armory at 6:00 p.m.; the Chamber of Commerce Business Showcase was March 24 at the Armory from 4:30 p.m. to 7:00 p.m.; and the Stone Soup -er bowling fundraiser was April 30 at the Park Grove Bowling Lanes in St. Paul Park. Council Member Lehrke stated the Wag Dog fundraiser was March 26 at the Cottage Grove VFW, at 6:00 p.m., and he requested that the City Council schedule a workshop session to discuss the various financing options for construction of the new Public Safety /City Hall facility. Council Member Thiede stated the Cottage Grove Strawberry Fest is the weekend of June 18 and he invited local businesses to purchase a booth at the Chamber of Commerce Business Expo. Mayor Bailey stated that the City's Arbor Day event was April 30 from 9:00 a.m. to Noon at the Public Works facility; Spring Clean -Up Day was May 7 from 7:00 a.m. to 3:00 p.m. at the Public Works facility; and volunteers would be needed to serve on a Public Safety /City Hall veteran's memorial and historical display subcommittee. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL Cottage Grove City Council 1 March 16, 2011 Regular Meeting MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 171066 TO 171240 TOTALING $603,901.09. CHECK NUMBERS 171066 THROUGH 171090 TOTALING $155,697.93 ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADJOURN THE REGULAR MEETING AT 8:50 P.M. MOTION CARRIED. 5 -0. m-•.-•• Caron M. Stransky City Clerk