HomeMy WebLinkAbout2011-04-06 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 04/06/11
PREPARED BY Public Works Les Burshten
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider purchase of 40,000 pounds of Crafco 535 Hot Pour Crack Sealant from Brock White.
STAFF RECOMMENDATION
Staff recommends crack sealant be purchased from Brock White Company at $0.475 per
pound, plus sales tax. Brock White submitted the lowest of two quotes received.
BUDGET IMPLICATION $23,250.00 $19,000.00 Trails /Sealcoat B udget
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES /RIGHTS
❑ ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS
REVIEWED
APPROVED DENIED
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® MEMO /LETTER: Les W. Burshten, March 28, 2011
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Quotes from Brock White and Sherwin Industries
ADMINISTRATORS COMMENTS
J`
-';� a n
City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
From: Les W. Burshten, Director of Public Works
Date: March 28, 2011
Subject: 2011 Crack Sealing
Background
Quotes were received from Brock White and Sherwin Industries to provide crack sealant in
2011.
Com an
Per Pound Price
Brock White
1 $0.475
j Sherwin Ind ustries
$0.5940
Recommendation
Award the quote to Brock White to provide 40,000 pounds of Crafco Roadsaver 535 at $0.475
per pound.
t Feb.16. 2 10:37AM No /JH
B _ n � OCKWHITE Sioux Falls
CONSTRUCTION MATPRtALS 618 E 50th St, Sioux Falls, SD 57104
605- 339 -1977, Fax 605.339 -2460
r 1 -888- 265.6315
www.brockwhite.
Date 2/16/2011
BW Sales Rep an urggraaf
Quotation /Order Acknowledgement
Ari B
Customer Cify of Cottage Grove, MN.
Name Gary Orloff
Project Seasonal Material Quote for Crack Seating Program
Name
Address
Address
City Code a Grove State MN
Phone 851 -456.2889 Fax 851 -056.8080
Cit State Zi
Phone Fax
Email
Quote valid through: 30 days For dellve riot to:
-p-war rvviva ur nrrangemem a;
Taxes: Sales Tax or other taxes ere not included.
Delivery: FOB Brock White. Customer to unload. All promises for delivery are estimated as closely as possible.
Best efforts will be made to ship within time promised, but we make no guarantee to do so.
Payment Terms: Net 10th prox. Subject to approval of the Brock White Co. Credit Department
Brock White Co, is a material supplier, not a subcontractor, we will not accept a contract calling for a retainer.
A service charge of 1 1!2% per month will be added to all bills not paid in 30 days.
This amounts to an annual service charge of 16%
Field Measurement: By others
Other Terms: Brock White Co's standard terms and conditions apply, a copy of which will be provided upon request.
This quote is subject to acceptance within thirty (30) days, unless otherwise noted on the quote.
Non- StockfSpeciai Ordarw Are accepted with the distinct understanding that cancellation cannot be made after the oroer
has been placed. Excess material or mate I rdered by istake may not b urned.
'" "/ eZ/�G
Accepted: Date: rock white Comp Date:
ST. PAUL EAGAN ELK RIVER DULUTH BRAINERD ST. CLOUD ROCHESTER
BISMARCK FARGO SIOUX FALLS GREEN BAY
Received Time Feb.16. 2011 10 :35AM No.3385
1 02/21/2011 13:30
4142810691
SHERWIN INDUSTRIES
QUOTATION
PAGE 01
Sherwin Industries, Inc. Date: February 17, 2011
2129 West Morgan Avenue EstPmatc good for 30 days from the
Milwaukee, WI 53221 date shown above.
Phone: 414 -281 -6400 5 miffed by: Randy S. Jack
800 - 525 -8876
Fax 414 -281 -6400
E -Mail dackson(a)sherwinindustries.com Website: www.sherwinindustries.coml
TO: Mr. Gary Orloff
City of Cottage Grove
Cottage Grove, MN
651- 458 -6080
Part
Number
Description
Unit of
Measure
Estimated
Unit
Price
Extended
Price
34221,
Crafco Roadsaver 221
Lbs.
Quantity
40,000
$0.6120
$24,480.00
34535
Crafeo Roadsaver 535
Lbs.
40,000
$0.5940
$23,760.00
TOTAL PRICE:
SEE ABOVE
ESTIMATED SKIPPING
Included
TOTAL ESTIMATE
SEE ABOVE
Received Time Feb. 21, 2011 12:24PM No, 3461